ETT 429 Spring 2007 Email. Email ► Hundreds of different methods to access email  Two major divisions ► Web-based – accessed through website ► Program-based.

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Presentation transcript:

ETT 429 Spring

► Hundreds of different methods to access  Two major divisions ► Web-based – accessed through website ► Program-based – accessed through program such as Outlook, Eudora, Netscape, etc. ► Can be either Free (e.g., Hotmail, Yahoo) or purchased (e.g., AOL, Comcast)

Free vs. Purchased Free Positives ► Free ► Web-based (high accessibility) Negatives ► Spam ► Restricted mailbox size Purchased Positives ► Web-based or program based ► Large mailbox size ► No spam ► Typically allows multiple account names Negatives ► Costs

Etiquette ► Etiquette Handout by Thomas Berliner .pdf on website ► Politeness ► Grammar ► Emotion in (emoticons, shouting, etc.) ► The importance of a clear subject line

Dangers of ► They are a permanent record ► Difficult to express accurate tone or emotion ► You don’t know who is reading them ► Receiver’s box may be full ► Server may be down ► Your address is a direct reflection on you – what does it say about you personally and professionally ► Bad Examples

Major Functions ► Create ► Reply (the good and the bad) ► Forward (the slippery slope of forwards) ► Attaching Files ► Making Hyperlinks (plain text vs. HTML s) ► Methods to send (and their functions)  To: - recipient  Cc: - Carbon Copy. Used when you want to send a copy of an message to someone other than the main person you are writing to. Usually used for business purposes.  Bcc: - Blind carbon copy. A field in your program that will send a copy of your message to a person without the primary recipient knowing.

NIU ► ► Required and Standard for this class ► Logging In with you Z# ► Changing Options  Session Timeout (under options) ► Creating a Sent Folder (under folders) ► Making Sent Folder active

NIU (cont.) ► Using Address book (adding others) ► Attaching Files (remember to browse & attach) ► To: - recipient ► Cc: - Carbon Copy. Used when you want to send a copy of an message to someone other than the main person you are writing to. Usually used for business purposes. ► Bcc: - Blind carbon copy. A field in your program that will send a copy of your message to a person without the primary recipient knowing. The address of the BCC recipient will not appear on the resulting , and any replies to the message will not be sent to them.

NIU (cont.) ► Mail Forwarding  Enable  Give valid address ► ents.shtml - ITS website for more help on NIU webmail ents.shtml ents.shtml

Creating a folder ► Click on folders  Create Folder button ► Name folder (e.g., sent)  In: Z#  Type: Mailbox ► Sent folder will be used to store copies of sent s from this account

Changing options ► Click on Options  General Settings ► Change Session timeout to 40 minutes  To prevent system from closing on you while you are working in it ► Change Sent folder setting from “Disable” to “Sent”  System will store sent copies in sent folder

forwarding ► Click on Options  Mailbox Management ► Under Forwarding:  At “Enabled:” option, select Yes  At “Forward To:”, enter non-NIU ► Warning about forwarding – If size allowed in either mailbox is full, will bounce  is the primary method of communication for this class

Composing ► Click on Compose (main menu) ► Standard recipient functions (To:, Cc:, Bcc:) ► Standard Subject line and message body ► Attaching files  Click “Browse” button next to “Add file” option  Find file on computer and select  After selecting file, you must click “Attach” button  This may be done for multiple files