Beginning PowerPoint Lisa Hales SON Technology Seminar Sponsored by Educational Outreach & Nursing Informatics Grant

A Quick Tour of The Toolbars InsertViewFormatSlide ShowDraw

Normal View (Office 2000) Primary view is the slide. Can add text either in Outline pane or in slide body. Text in the Outline pane to the left automatically adjusts as you type. Allows you to utilize Notes pane below.

Normal View (Office XP) Tabs to left show either Slide or Outline view. Notes displayed beneath picture. Borders of both View and Notes panes are adjustable.

Slide sorter View Provides thumbnail sketches of slides. Allows quick and easy slide organization. Insert and delete slides easily. Rearrange slide order by clicking and dragging.

Creating a Slide Presentation File > New > Blank Presentation Choose Layout Choose Template Add text and graphics Customize graphics and effects Organize slides into order

Choosing a Layout (Office 2000) For an existing slide: Format > Slide Layout To create a new slide: Insert > New Slide

Choosing a Layout (Office XP)

Choosing a template (Office 2000) Format > apply design template

Choosing a design template (Office XP) Format > Slide Design Displays Currently and most recently used design templates. Displays thumbnail views of all available templates. This menu also allows you at adjust the color schemes within the templates.

Creating a Bulleted or Text Slide Click in Title or Text placeholders to add text. Enter to next line to create bullets. Tab to indent bullets. Level 2 Level 3 Level 4 Level 5 Font size automatically adjusts as you add text beyond the text box capacity.

Creating a Chart Format or Insert New Slide and select chart layout. Double click to add chart.

Chart type default

Changing the Chart Type Chart > chart type Select the chart type you’d like to use. Most frequently used are Column, Bar, Line, Pie and Scatter. Press and hold to view a sample of what your chart will look like. You can change column and row headers in the data table to input your own data.

Inserting Graphics (Office 2000) Insert > Picture > Clipart

Inserting Graphics (Office XP) Insert > Picture > Clipart Specify search options Search for … Ex: Whale Search in: All Collections Results should be: All media types Click on picture to insert it.

Custom Design and Special Effects Flying bullets Dimming or changing text colors Sound Custom animation Slide Master Edit backgrounds and color schemes

Custom Design and Special Effects Flying bullets Dimming or changing text colors Sound Custom animation Slide Master Edit backgrounds and color schemes Slide transitions

Slide Master View > Slide Master

Backgrounds Can slides have different backgrounds in the same presentation? Yes. Format > Background Change colors and see immediate preview Can apply to one slide or to all Can I use just the plain background without graphics? Yes, this is great for large or complex charts where the background graphics would be distracting Format > Background > Omit background graphics

Slide Color Scheme You can also change the color scheme of just one slide in the presentation, or apply the color change to all slides. Office 2000: Format > Slide Color Scheme > Standard or select your own Custom color template. Office XP: Format > Slide Design > Color Schemes

Flying Bullets Type in your text Slide Show > Custom Animation Text can fly from any direction Dim text after each bullet Or change its color

Sound and Effects While experimenting with new and neat features it can be tempting to try to cram a lot into a slide presentation. Slide Show > Custom Animation > Effects tab > Sound Too many effects can compromise the credibility of your presentation. These extras are best saved for special slides to illustrate a graphic, or highlight a key point. Don’t use these features indiscriminately. However, be cautious. Too many effects such as flying bullets,changing text colors and sound can distract the audience from the point of the presentation.

Slide Transition Slide Show > Slide Transition Transition from one slide to the next with a variety of options from the menu. Modify speed, sound, timing. Apply to all slides or just selected ones. Subtle or non “flashy” transitions are recommended for professional presentations.

A few helpful hints Contrast Use a dark background with white or yellow text, or a light background with black or dark text. Sound and Effects Use selectively and rarely. Whimsical effects and sound are inappropriate for a large professional audience, but can help personalize a smaller, less formal presentation. Help Menu Extensive help menu provides information and directions for just about everything. Patience Learning a new program like PowerPoint can take some time. Be patient, try buttons to see what they do, you can always hit UNDO if you don’t like the result.

Give Yourselves A Hand You Just Learned Something New!!