Susan Harwood Training Grant Program FY 2015 Proposal Webinar: Application Process

Agenda  Program Eligibility  Application Requirements  Transparency  Non-viable Applications  Application Review Process  Submittal Deadline  Additional Resource s

Eligibility  Eligible Applicants –Nonprofit organizations –State or local government supported institutions of higher education  Not Eligible –Agencies of state or local government –501(c)(4) organizations engaging in lobbying activities

Eligibility (cont.)  Must provide proof of nonprofit status –501(c)(3) Letter –Statement from State certifying: Organization is a non-profit; and No earnings benefit shareholders or individuals –Certificate of Incorporation establishing non-profit status  Tribal organizations can submit equivalent documentation

Application Requirements  Application Summary  Program Abstract  Technical Proposal  Budget Information  Other Attachments  Forms, Assurances, and Certifications

Application Summary  Two-page Word document using 12-point font, double-spaced, and one-inch margins  Include contact information for Project Director and Certifying Representative  Include funding amount, proposed grant category and topic, target audience, affiliations, and Congressional districts impacted

Program Abstract  One-page Word document using 12-point font, double-spaced, and one-inch margins  Should include organization’s name, grant category, target audience, proposed training topic(s), key grant activities, and geographical areas that will be impacted  Will be posted as-is on DOL Web site

Technical Proposal  Up to 20-page Word document using 12-point font, double-spaced, and one-inch margins  Redacted version will be posted, if awarded  Problem Statement  Administrative and Program Capabilities  Staff Experience  Work Plan

Problem Statement  Grant Category  Target Population  Training Topic  Institutional Capacity Needs (Capacity Building only)  Training and Educational Materials

Administrative and Program Capabilities  Organization Experience  Occupational Safety and Health Experience  Grant Experience  Distribution Network  Needs Assessment Experience (Capacity Building only)

 Program Experience of the Organization  Evaluation of Training Activities Experience  Management and Internal Control Systems  Organizational Chart Administrative and Program Capabilities (cont.)

Staff Experience  Occupational Safety and Health Experience  Training Experience  Contract Staff

Work Plan Overview  Must describe grant activities for 12-month project period  Activities should follow federal grant quarters –What will be done? –Who will do it? –When will it be complete?

Work Plan  Work plan quarterly projections  Training materials  Recruiting plan  Training  Training evaluation  Meetings, reporting, and documentation

Quarterly Projections Federal QuarterTime Span Quarter 1October 1 to December 31 Quarter 2January 1 to March 31 Quarter 3April 1 to June 30 Quarter 4July 1 to September 30

Training Materials  New  Obtained  Required content  Languages other than English  Acknowledgment of DOL funding

Training Materials Review and Submission  OSHA review –Includes all materials such as promotional flyers and advertising –Allow 2-3 weeks for OSHA review of materials  Submittal and posting of final materials –Two electronic and two hard-copies –Appendix B outlines formatting requirements

Recruiting Plan  Include what methods the applicant plans to utilize to recruit workers from the target audience for the proposed training  Describe past success in reaching the target audience as well as any plans to work with other organizations during the recruiting efforts  All materials developed for recruiting are subject to OSHA review

Training – Required Information  Training contact hours  Eligible trainees  Training class size  Training for workers and employers  Train-the-Trainer  Training projections  Constitution Day training* *(Higher Education Institutions only)

Calculating Contact Hours AudienceType of Training Length of training (contact hours) Projected Number Trained Total Contact hours per training * Temporary WorkerWorker45002,000 Hard-to-Reach Worker Limited English Proficiency/Low-Literacy Worker Small BusinessEmployer Hard-to-Reach Worker Limited English Proficiency/Low-Literacy Train-the Trainer Total 8402,830 Example of Total Number Trained and Contact Hour Projections *Total contact hours per training = (length of training x projected number trained)

Training Evaluation  Level 1 Evaluation –Measures participant reaction to training –Includes perceptions of quality and usefulness of training  Level 2 Evaluation –Measures skills, knowledge, attitude that trainee retains as result of training –Can be accomplished with pre- and post-tests

 Level 3 Evaluation –Gauges impact of training on workers’ activities in the workplace –Conducted 3-6 months after training –Capacity Building Developmental only Training Evaluation (cont.)

Meetings, Reporting, and Documentation  Mandatory meetings  Quarterly reports  Close-out reports  Other documentation

Other Attachments  Other attachments can include: –Summaries of other relevant organizational experience –Information on prior government grants –Resumes of key personnel –Signed letters of commitment  Maximum of 20 pages

Forms, Assurances, & Certifications  Application for Federal Assistance (SF-424)  Budget Information for Non-Construction Programs (SF-424A)  Assurances for Non-Construction Programs (SF-424B)  Combined Assurances (ED )  Project/Performance Site Location  SF-LLL Disclosure of Lobbying Activit ies

Transparency  Publicly Accessible Information – –Program Abstract – All viable applicants –Technical Proposal – Awarded applicants  Freedom of Information Act (FOIA) –Title 29 CFR Part 70, Subpart B –Written request

Non-Viable Applications  Not submitted electronically through Grants.gov  Date/time stamp indicates application submission after due date and time  Fails checks and validations in Grants.gov  Does not contain proof of non-profit status  Does not contain all required forms and documents  Proposes training that does not align with the OSHA selected topics (Targeted Topic only)

Application Review Process  Selection Process –Program, financial, and technical reviews –Additional factors include geographic, topic, and target audience coverage  Panel Reviews conducted by National Office and Regional Office personnel  Final Decision by Assistant Secretary

Application Checklist Forms, Assurances & Certifications SF-424 SF-424A SF-424B Combined Assurance Form Project/Performance Site Location Form SF-LLL

Application Checklist (cont.) Program Requirements Application Summary Application Abstract Technical Proposal Organizational Chart Other Attachments

Application Checklist (cont.) Financial Requirements Detailed Project Budget Indirect Cost Allocation Evidence of Non-Profit Status Non-Federal Resource Contribution

Submittal Deadlines  Targeted Topic and Capacity Building Grants –June 2, 2015 at 11:59 pm ET  Electronic Submittal Only through Grants.gov –Register and/or prior users check registration

Additional Resources

Important Reminders!  Carefully review the entire FOA  Address all required elements and forms  Use the application checklist in the Full Announcement to ensure everything has been submitted with the application  Don’t wait until the deadline; submit the application early to allow time for corrections if needed  Check to ensure you receive two confirmations: 1.Acknowledgement of application submission 2.Statement indicating “Received by Agency” or “Rejected with Errors”

Additional Information Send questions re: grants via to: Send questions re: Grants.gov via to: phone: