Library & Information Services Using the Library Catalogue Part 1: Searching the Catalogue Rachael Hartiss 2008

Searching the Catalogue

Basic Search: Author Type author’s last name and initial into Author box and click on Search.

Basic Search: Author A list of titles by authors with last name and initial matching your search terms, will be displayed in alphabetical order of title.

TITLE SEARCH Basic Search: Title Type the title of a book into the title box and click on Search. Matching titles will be displayed alphabetically. Click on the title you’re interested in to display the full record.

KEYWORD SEARCH Basic Search: Keyword Type your search terms into the Keyword box. The catalogue will automatically combine them with and when performing the search. Titles matching your search terms will be displayed alphabetically. Click on the title you’re interested in to display the full record.

Sorting Results You can sort results by author, title, or date, and in ascending, or descending order.

Search Results Click on the title you are interested in, to display the full item record. It is important to look at the full record of the item before going to the shelves, as it may be at located another campus, or all copies may be out on loan. A list of all books we hold with the search terms you have entered will be displayed.

Item Record The full bibliographic details of the item are listed – e.g. publisher, edition and date.

Item Record When viewing the detailed item record, you can see the at which campus Library the item is located, along with the full shelfmark of the item. If items are available, you will need to make a note of the shelfmark, including the 3 letter suffix, before going to the shelves. N.B. If the Shelfmark says Pamphlet, Quick Reference, Study Loan, or other collections, these may be shelved in a different place to the main collection. Ask member of Library staff if you are not sure.

Item Record The Loan type – Short Loan, Ordinary Loan, Reference, Study Loan and the number of each is displayed. If copies are on loan, click show details to display the date each copy is due back, and see if anyone has reserved it.

ADVANCED SEARCH Advanced Search: Search Options In Advanced search you can combine authors, titles or keywords with and/or to refine your search.

Advanced Search: Search Options …search collections (including external catalogues), limit search by year, or language… …or browse different types of list. In Advanced search you can…

Browse a List: Author An index of authors will be displayed, with the number of titles we hold by each one. Click on an author to display a list of titles written by them. In advanced search choose Author from the drop down menu, enter a name to browse a list of authors matching that name.

Browse a List: Keyword In Advanced Search you can also select Keyword from the Browse a list drop- down menu to search the index for a single keyword. Related keywords in the index display at the side, with the number of titles. Click on a keyword to display the records on that subject.

Browse a List: Classification Browse by Classification by putting in a known shelf number, e.g (Project Management)… …this will give you a list of all items classified at the same number, i.e. items on the same subject.

More Search Options You can limit your search to a particular collection… …or to a particular year, or range of years

JOURNAL SEARCH Journal Search Select Journals from the Collection drop-down menu to search the Catalogue for Journals only.

Limit the coverage of your search by selecting the Journals option from the drop-down menu. Search by Title for known items Use Keyword for general subject searches. Enables you to search for journals at the publication-title level, not at the article-title level. If you wish to find out about searching for journal articles, enquire at the Enquiry Desk about electronic journals and databases (there may be workshops on offer), or make an appointment with your Subject Librarian. Journal Search

Journal Search: Title Search by Title if you know the particular publication you are looking for.

Journal Search: Keyword Use Keyword for general subject searches.

Journal Search: Initial Search Results Click on the title or Show library holdings to display full record. The link under a title indicates that all, or part of the subscription is available electronically. If you are logged in to the University Network or Student Portal, by clicking on this link, you will be redirected to the electronic version of the title.

Journal Search: Full Record The full journal record will show you the location and volume holdings for the title. Link to electronic journal. Bibliographic information.

Help! You can look at the Help screens from any part of your search – you will get tips relating to the screen you are currently viewing. Tips about how to use the catalogue will come up as a new screen – click on the back button to return to the page you were viewing.