Evaluating Transcripts from Hell May 2015

ENSURING TRANSFER SUCCESS 2015 Evaluation Process – using two sample applications Challenging Evaluation Areas Advising Former UC Students More Q & A Resources Presentation Content

ENSURING TRANSFER SUCCESS 2015 Two sample admission applications Reviewing challenging evaluation issues Sample Applications

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ENSURING TRANSFER SUCCESS 2015 GPA3.15 Units70 semester (105 quarter) Challenging Evaluation Issues Lower Division Unit Limitation Last Term Institution GPA below a 2.0 – F13 term for F14 applicant Limitations – P.E. activity, ESC and PHSC, and PHYS TAG Applicant Summary – Application One

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ENSURING TRANSFER SUCCESS 2015 Summary – Application Two GPA2.74 Units109 quarter Challenging Evaluation Issues Math course out of sequence and math limitations Physics series limitations Duplications of CSU work at CCC Repeats at CCC of courses taken at CSU

More Challenging Evaluation Issues

ENSURING TRANSFER SUCCESS 2015 UC will not award credit for a repeat of the same course if a C or better grade is earned –regardless of where the it is taken Music 100 Music Appreciation “C” Repeated with Music 1 Music Appreciation “A” Duplication

ENSURING TRANSFER SUCCESS 2015 Gaps in Education History TermCollege AttendedReason for Gap Fall 2009 BARSTOW COLLEGE Spring 2010None ReportedMoved out of state Summer 2010None ReportedNot Enrolled Fall 2010CUESTA COLLEGE Spring 2011CUESTA COLLEGE Summer 2011None ReportedNot Enrolled Fall 2011CAL POLY SLO Spring 2012None Reported Return to comm. coll for major prep Summer 2012MIRA COSTA COLLEGE Fall 2012MIRA COSTA COLLEGE Spring 2013MIRA COSTA COLLEGE Summer 2013None Reported Not Enrolled

ENSURING TRANSFER SUCCESS 2015 Language of Instruction School NameSchool Code Begin/End Dates Diploma DateLanguage of Instruction Dresden H.S / / /2010French College NameCollege CodeBegin/End Dates Language of Instruction Evergreen College / /2010English College Name TermCourse TitleUnitsGrade Evergreen College Fall 2010 First Sem French4A

ENSURING TRANSFER SUCCESS 2015 Footnotes on the UC Transfer Course Agreement (TCA) on ASSIST are instrumental in our evaluation process To determine awarding of transfer credit Calculation of the GPA UC uses To ensure students are not short of units TCA Footnotes

ENSURING TRANSFER SUCCESS 2015 Two similar courses, each is transferable, but if a student takes both, UC will award credit for only one course. (e.g. College Algebra and Precalculus) Two series of courses, UC will award credit for only one series. (e.g. Business Calculus & Calculus for science and engineering) Total transferable units will be reduced. Limitations

ENSURING TRANSFER SUCCESS 2015 How much credit will UC award for the 3 courses completed below? 9 units? TCA Footnotes: 1 Maximum credit allowed for Poli Sci 101 is one unit if taken after Poli Sci105 or Soc Sci 132; 2 No credit for Poli Sci 105 if taken after Poli Sci 101 or Soc Sci Maximum credit allowed for Soc Sci 132 if taken after Poli Sci 101 or Poli Sci 105 is two units Partial Credit SOC SCI132Intro to Social Science4 units POL SCI105Amer Political Ideals2 units POL SCI101Intro to Government3 units

ENSURING TRANSFER SUCCESS 2015 Dept.Fall 2011Course TitleUnitsGrade CHEMChem 1BGen Chem 24C Sequential Coursework Dept.Spring 2012Course TitleUnitsGrade CHEMChem 1CGen Chem 34B Dept.Fall 2013Course TitleUnitsGrade CHEMChem 1AGen Chem 14A

ENSURING TRANSFER SUCCESS 2015 Check the academic regulations of the institution to determine how to calculate an Incomplete (“I”) grade. At most collegiate institutions, an “I” lapses after one academic year. Check the student’s: academic records, additional comments, personal statement, Transfer Academic Update or contact the student directly for an explanation about the “I” grade. How does UC evaluate an “I” Grade?

ENSURING TRANSFER SUCCESS 2015 Transfer Academic Update (TAU) Applicants are notified by to complete the Transfer Academic Update form when their application submission is acknowledged. Some campuses or specific majors may require additional forms.

ENSURING TRANSFER SUCCESS 2015 What Happens if the TAU is NOT Submitted? Priority deadline is January 31 st Campuses review through March but no guarantee late submissions and/or changes will be reviewed Transfer Academic Update

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ENSURING TRANSFER SUCCESS 2015 Lower Division Credit Max Effective for Fall 2014 Applicants: All units of lower division (freshman/sophomore level) coursework will be limited to a minimum of 70 semester/105 quarter units toward the UC degree, regardless of the type of institution the credit was earned (2 or 4yr). Transferable units beyond this limit earn subject credit only. AP, IB, and/or A-Level examination units are not included in the limitation UC units are added to the maximum lower division transfer credit allowed

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ENSURING TRANSFER SUCCESS 2015 CCC Advisers Should Ask: What was the student’s academic standing at UC? What is the student’s goal: return to the same UC or transfer to a different UC campus? Did the student satisfy the Entry Level Writing Requirement while at UC? Does the student plan to complete IGETC? Former UC Student at a CCC

ENSURING TRANSFER SUCCESS 2015 Ask the student: Are you now or have you ever been on academic probation at UC? If yes, is the desire to: Return to the former UC campus? Transfer to a different UC campus? Former UC Student On Academic Probation at UC College/UniversityUC Transferable Sem UnitsGrade PointsGPA UC Santa Cruz Cabrillo College Cumulative Totals

ENSURING TRANSFER SUCCESS 2015 If ELWR was not completed and the student is returning to same UC campus it must be completed at that UC campus. If ELWR was not completed and the student is transferring to a different UC campus it can be completed at the community college. Former UC Student Entry Level Writing Requirement

ENSURING TRANSFER SUCCESS 2015 Transferring to a different UC Campus IGETC is acceptable but may not be necessary depending on the major Returning to the same UC Campus IGETC is not acceptable Former UC Student To IGETC or Not

ENSURING TRANSFER SUCCESS 2015 admission.universityofcalifornia.edu/transfer/ Guides for Counselors: Examination Credit (AP/IB/A-Level) LOTE Graduation Requirement for Campuses Presenting Yourself on the UC Application – Transfer Statement of Transfer Credit Practices Transfer Admission Guarantee (TAG) Transfer Admission Guarantee (TAG) Matrix Transfer Admission Planner (TAP) Transfer Matrix Transfer Maximum Limitation Policy/Chart RESOURCES

ENSURING TRANSFER SUCCESS 2015 QUESTIONS

ENSURING TRANSFER SUCCESS 2015 Submit Future Questions to THANK YOU