1. Transfer 102: The Advanced Version UC Counselor Conference 2013

2. Overview Importance of Accurate Information Grading Issues (I, W, AR, P) Challenging Evaluation Areas Transfer Academic Update Advising International Students Evaluation Review Process –Example Application Resources –Bonus Feature - Advising Former UC Students

3. Importance of Accurate Information Statement of Application Integrity “… all information must be complete, accurate, and their own work. Failure to submit accurate information will jeopardize consideration for admission to UC for the current or any future terms. Students found to have falsified application information will be subject to penalties.” Verification process - Random selection of applicants Consequences - Cancellation of application

4. Incomplete Grade UC checks the academic policy of the institution to determine how to calculate an incomplete grade. An incomplete grade may lapse after one academic year or after only one term. Evaluators will also check the Comment Box on the Transfer Academic Update (TAU) and/or contact the student directly.

5. How does UC View An “I” Grade? UC views incomplete grades either neutrally or will convert to an “F” – depending upon the timeline of the institution. An “I” grade at the University of Iowa becomes an “F” if it is not completed by the end of the next regular (fall/spring) term: At Hartnell College, the Incomplete grade policy is the same as Iowa’s. Hartnell Col Dept Name Spring 2013 Course # Course TitleUnitsGrade Philosophy 2 Intro to Philosophy3I Univ of Iowa Dept Name Fall 2010 Course # Course TitleUnitsGrade Art History1060Themes in Global Art4I

6. AR, NP, NG and W Grades How UC review AR, NP, NG, W grades? These grades are neutral and have no effect on GPA or credit awarded. What students should do? –Accurately report all grades Remind students not to self-report courses/grades from memory. Misreporting or omitting information from the academic record could jeopardize their admission to UC

7. Pass/Not Pass Grade No more than 14 semester (21 quarter) units may be taken Pass/Not Pass 7-course pattern may be taken P/NP as long as a P grade is equivalent to C or better IGETC courses may be taken P/NP as long as a P grade is equivalent to C or better Major prerequisites should be taken for letter grades – more information may be found in ASSIST Exceptions are made for institutions that only award P/NP grades

8. Repeat Rules UC does not average repeats Repeating of a C (2.0) grade is ignored Repeating courses “out of sequence” is not allowed Former UC Students: Cannot repeat UC courses elsewhere to improve the UC GPA

10. Gap in Education History TermCollege AttendedReason Fall 2010 BARSTOW COMM COLLEGE Spring 2011 None Reported Working full-time Summer 2011 None ReportedWorking full-time Fall 2011 REEDLEY COLLEGE Spring 2012 REEDLEY COLLEGE Summer 2012REEDLEY COLLEGE Fall 2012CONSUMNES RIVER COLLEGE Spring 2013CONSUMNES RIVER COLLEGE Summer 2013None Reported Not Enrolled Fall 2013CONSUMNES RIVER COLLEGE Spring 2014 CONSUMNES RIVER COLLEGE

12. Lower-Level After Advance-Level Course Credit not awarded for lower-level course after completion of more advanced-level course in the same subject area. ====Math=== Math 400 Calculus I Math 401 Calculus II Math 402 Calculus III No credit for 400 if taken after 401 or 402 No credit for 401 if taken after 402

13. Importance of TCA Footnotes Footnotes on the UC Transfer Course Agreement (TCA) provide very helpful information to ensure students Paying attention to the footnotes ensures students ■ will receive transfer credit for courses completed; and ■ will not be short of units needed to meet minimum UC transfer requirements.

14. Limitations on Course Series Norco College Dept. Name Course #Course TitleUnits PHYSICS2AGeneral Physics I4 PHYSICS2BGeneral Physics II4 Norco College Dept. Name Course #Course TitleUnits PHYSICS4AMechanics4 PHYSICS4BElectricity & Magnetism4 PHYSICS4CHeat, Light & Waves4

15. Unit Limitations on Courses The Transfer Course Agreement (TCA) for Glendale Community College, lists footnotes about the following three courses: *Maximum credit allowed for 101 if taken after 105 or SOC S 132 = one unit o No credit for 105 if taken after 101 or SOC S 132 * Maximum credit allowed for 132 if taken after POL S 101 or 105 = two units DepartmentCourse #Course TitleUnits POL S101Introduction to Government 3 POL S105American Political Ideals2 SOC S132Introduction to Social Science 4

16. Unit Limitations on Courses The TCA for College of the Sequoias has a limitation on Chemistry courses: *1, 2, 20, 21 and 30 combined: maximum credit allowed 2 courses Dept. NameCourse #Course TitleUnits CHEM1General Chemistry 15 CHEM2General Chemistry 25 CHEM20Introduction to General Chemistry4 CHEM21Organic & Biological Chemistry4 CHEM30General & Biological Chemistry5

17. Transfer Academic Update Students receive information about the online Transfer Academic Update when they receive their emailed application acknowledgment. Some campuses/majors may require additional forms. What happens if a student misses the January 31 submission deadline?

18. Lower Division Unit Maximum Limitation Effective Fall 2014 Students will be granted up to 70 sem/105 qtr units of credit for lower division coursework completed at any institution or combination of institutions. For lower division units beyond the maximum for which credit is awarded, subject credit will be granted and may be used to satisfy requirements. Units earned through: AP, IB, and/or A-Level examinations are not included in the limitation and do not put applicants at risk of being denied admission. Lower or upper division units earned at UC (Extension, summer, cross/concurrent, UC-EAP, and regular academic year enrollment) are added to the maximum lower division transfer credit allowed and might put applicants at risk of being denied admission due to excessive units.

19. Counting Units - Examples Example AExample BExample C CCC enrollment plus enrollment at a Univeristy with only lower division units 60 sem units CCC + 15 sem units UNIV = 75 sem units Total - 5 sem units are excess =70 units awarded by UC CCC LD units limited to 70 Total =70 sem units CCC enrollment plus enrollment at a University with both lower and upper division units 60 sem units CCC + 20 sem units UNIV [3 sem units LD 17 sem units UD] = 80 units awarded by UC LD unit total is 63 -- does not exceed LD limit Total = 80 sem units Dean’s Review Required for some campuses CCC enrollment plus UC enrollment (applying to transfer to a different UC campus) 76.5 sem units CCC - 6.5 sem units excess = 70 sem units + 16 sem units UC = 86 units awarded by UC CCC LD units limited to 70 All UC units added to the total Total = 86 sem units Dean’s Review Required for some campuses

20. High-Unit Transfers: Junior or Senior Standing? Junior: 80 - 89 sem units Senior: 90 or more sem units CampusHow many units makes an applicant a high-unit junior or senior? Admits High-Unit Jrs or Srs? Berkeley90 sem/135 qtr units or moreJrs: Some Srs: Some Davis80 sem/120 qtr units or more Dean’s Review Required Jrs: Some Srs: Some Irvine90 sem/135 qtr units or moreJrs: Some Srs: Some Los Angeles86.6 sem/130 qtr units or moreJrs: No Srs: No Merced80 sem/120 qtr units or more Dean’s Review Required Jrs: Some Srs: Some Riverside90 sem/135 qtr units or more Dean’s Review Required Jrs: Some Srs: Some San Diego90 sem/135 qtr units or moreJrs: Yes Srs: No Santa Barbara90 sem/135 qtr units or more *Col of Creative Studies will review seniors on case-by-case basis Jrs: Yes Srs: No* Santa Cruz90 sem/135 qtr units or moreJrs: Yes Srs: No

21. Advising Students with International Records UC Policies & Practices Applies same evaluation guidelines used for domestic courses. Awards transfer credit from any degree-granting university recognized by the Ministry of Education. Does not award transfer credit for lower-division language courses if the course is in the same language as the student’s language of instruction. Does not accept transcript/course evaluations conducted by evaluation agencies. International coursework cannot be used to fulfill IGETC (Exception: can be used for the language other than English requirement). International students may not need to complete UC’s American History and Institutions graduation requirement.

22. Advising Students with International Records Tips for counselors Ask for complete academic history beginning with 9 th grade. Ask if student has earned any diplomas/degrees/certificates. Ask for course descriptions/syllabi & consult with faculty for appropriate placement in your courses Advise students to complete the UC English requirement as early as possible.

23. Advising Students with International Records Tips for students Complete the English requirement as early as possible. Have course descriptions and a transcript readily available. Do not “repeat” course work in which you had previously earned C or better grades. Do not enroll in lower-level courses if you have already completed a higher-level course in the subject area.

24. Sample Application A walk-through a sample admission application. Challenging Evaluation Areas Summary of Units, GPA, Requirements Why Campus Selection Decisions Vary

25. Sample Application - Evaluation

27. Sample Application Summary Biological Science Applicant 64 sem/96 qtr units – excluding exam credit 3.51 GPA Major Prep - one year each of: Chemistry Biology Calculus Organic chemistry Comprehensive Review Factors

28. Resources UC Admissions WebPages for Transfer Counselors/Advisers http://admission.universityofcalifornia.edu/counselors/transfer/index.html Downloadable Guides – AB 540 Nonresident Supplemental Tuition Exemption –Advanced Placement Exams to Satisfy Transfer Admission and IGETC Requirements –Advising Students with International Records –American History & Institutions Requirement for International Students –TAG Matrix –Transfer Matrix –Transfer Maximum Limitation Policy/Chart –Statement of Transfer Credit Practices

29. UC Counselor Conference 2013 For your future questions, please email: AskUC@ucop.edu

30. BONUS FEATURE Advising Former UC Students UC is aware that students who were previously enrolled at UC campus are now enrolled at a CCC, here are a few tips on how to advise them.

31. Former UC Student at a CCC CCC Advisors Should Always Ask: 1.What was the student’s Academic Standing at UC? 2.What is the student’s goal – return to same UC campus or transfer to a different UC campus? Also Determine if the student has already met UC’s Entry Level Writing Requirement (ELWR) Determine if IGETC is appropriate for the student

32. Former UC Student On Academic Probation at UC UC’s Transfer Academic Update form asks: Are you now or have you ever been on academic probation at UC? If yes, is the desire to –Return to the former UC campus? –Transfer to a different UC campus? College/UniversityP/PN UnitsUC Transferable Units Grade PointsGPA UC Davis4.036.071.31.98 Citrus College0.024.096.04.00 Cumulative Totals 4.060 + 4 P = 64167.32.78

33. Former UC Student Satisfying UC’s ELWR The Transfer Academic Update asks if the student has met the Entry Level Writing Requirement prior to leaving UC. 1.If ELWR was completed then there is nothing further to do 2.If ELWR was not completed and the student is returning to same UC campus the requirement must be completed at that UC campus 3.If ELWR was not completed and the student is transferring to different UC campus the requirement can be completed at the community college