Creating a Presentation from Inception to Initiation using PowerPoint XP Dawn V. Wooten Sr. Application Analyst Microsoft Office MASTER, MCP

What is PowerPoint? PowerPoint is a powerful presentation software that allows the presenter to control how the audience will perceive the topic. It allows the presenter to give a presentation that is straight as an arrow, interactive, or full of rolling fun and innovative tricks. It also allows the power to control what the audience sees – all at once or in the order displayed

Dale Carnegie Process Using Templates Delivering your presentation effectively involves using a proven four-step process: Plan, Prepare, Practice, and Present. Follow these guidelines from Dale Carnegie Training®, and you and your message will have a high impact on your audience. Use the templates available in PowerPoint to get a head- start.

Using PowerPoint's Tools Views – Outline Notes Slide Sorter Slides Normal Slide Show Slide Layout Text, Content, Text & Content, Other Slide Design Templates, Color Schemes, Animation Schemes, & Custom Animation, Slide Transition

Getting Started Step One

Clarify Excit e Inspire Validate Expres s Interest Defin e Refine Plan Puzzling Points to Ponder

After the Plan Step Two

Using Outline View Quick start Follows thought Process Not distracting I know you want to do the pictures first! Great Reference tool with an overall view Can print and pass out as an agenda Helps Organize Thoughts

Using Outline Create Slides with topic headings Add subtopics Reorganize

After The Basic Outline Step Three

Using Slide Sorter Reorganize Your Thoughts Review Puzzle determining if all points to Ponder are expressed Create Summary Slide Set Slide Transitions Personal Preference Clarify Excit e Inspire Validate Expres s Interest Defin e Refine Plan

Using the Normal View Step 5, 6, 7 After gathering your thoughts, and reorganizing your presentation

Normal View Check that the slide bullets are right Check that there is not too much text in a slide. If there is split it up Check to see where you might want to emphasize points with custom animation or with clipart Add a design template Add clipart and special formatting Add Animation last

Printing Prepare for Disaster

How to Print out an Outline, Handouts and your Notes Think before printing Do they need to take notes? Do you want them skimming ahead while your talking? Do you want to give it out as a reference? Pick 3! Pass it out after the presentation? Don’t’ forget your notes.. Don’t look!

Useful Web Links How to Print Handouts /articles/HowToPrintHandouts.aspx PowerPoint Tutorial /ppttut.aspx

Closing Slide Always do a closing slide with your name on it … so they don’t forget who you were!