Lesson 2+3 MICROSOFT WORD by Nguyễn Thanh Tùng Web:

OBJECTIVES  List word processing softwares  Introduction Microsoft Word 2007  How to use Microsoft Word

WORD PROCESSING SOFTWARE  Word processing is a task or job to create text documents such as official documents, reports, homework, books,...  This task is supported by text editing softwares  Software:  Notepad/Wordpad  Microsoft Word  Open Office  Google Docs  … 3

GOOGLE DOCS  Online word editor is developped by Google  Address: docs.google.com  Functions:  Text editor  Spreadsheets  Slide show  Drawing  Create form  Requirements: google account (e.g.: Account gmail)  Users can share files by upload files on Internet 4

EDITOR FUNCTIONS  Type text  Format text  Create and format tables  Add and edit pictures/diagrams  Check spelling 5

UNICODE  Encoding type: UTF – 8, UTF – 16, UTF – 32, …  Provides a unique number code for each character on all computers, all program languages  Most polupar character standard today  There are many types of fonts based on Unicode. Common fonts:  Arial  Time New Romans  … 6

DOCUMENT FORMAT  Font format  Paragraph format  Title format  Top margin and bottom margin  Background format  Left and right boundary 7

MICROSOFT WORD 2007  Microsoft word is text editting software developped by Microsoft  Microsoft word 2007 is a version available on market in 2007  Version is much improved compared with previous Microsoft Word

NEW FEATURE OF WORD 2007  Document Formatting:  Save time formatting documents by providing extensive sample format  Make predictions when users conduct document format  Technical support multiple high-quality graphics  Good support for sharing documents by many users  Document Inspector  Digital singnature 9

START WORD 10

START WORD 11

RIBBON (CONTROL WORD) 12

WORD BASIC  New/Save/Save as/Open  Select/Delete/Insert  Copy/Paste/Cut/Move  Keyboard Shortcut (Home, End,Pageup, Pagedn, Ctrl+S, Ctrl+O, Ctrl+N) 13

TYPING TEXT 14

CHECK SPELLING AND GRAMMAR 15

 Home  Insert  Page Layout  References  Mailings  Review  View TOP LAYER TABS 16

 Copy, paste  Font format  Paragraph format  Style  Editing HOME 17

 Pages Format  Insert Tables  Illustrations (Graphic objects)  Links to Webpage and Internet  Headers and Footer  Graphic Text  Symbol (including math equation) INSERT 18

 Create themes  Paper setup  Page background  Format paragraph  Format object PAGE LAYOUT 19

 Table of content  Footnote  Citation & Bibliography REFERENCE 20

 Envelops and Labels  application MAILING 21

 Check document (spelling, grammar and word count)  Tracking and compare document when many users working on the same document REVIEW 22

 Different document views  Show/hide ruler  Zoom out and in VIEW 23

FORMATING  Format Font  Format Paragraph  Format Tab  Borders and Shading  Page break, page number  Headers and Footers  Page Setup  Printing 24

FORMAT FONT  Home->Font 25

FORMAT PARAGRAPH  Home->Paragraph 26

DEMO 1 (WD 5-WD 55 ON TEXT BOOK) 27

 Open a new document  Format text  Check spelling and grammar  Bullet a list of paragraph  Insert and format pictures  Page layout  Change Document Properties SKILLS FROM DEMO 1 28

 Page Layout->Page background FORMAT BORDERS AND SHADING 29

FORMAT BORDERS AND SHADING 30

FORMAT BORDERS AND SHADING 31

 Insert ->Header or Footer FORMAT HEADER AND FOOTERS 32

 Insert->Page Break or Page Number INSERT PAGE BREAK, PAGE NUMBER 33

 Home->Paragraph BULLET AND NUMBERING 34

 A research paper is a document to present research outcome  You learn a topic from many sources of information  To prepare a research paper, you have to follow a standard document style  We learn Modern Language Association of America (MLA) style CREATE RESEARCH PAPER 35

DEMO RESEARCH PAPER (WD 75-WD 126 TEXT BOOK) 36

 Header and Footer  Create a quick style  Insert and edit citation  Insert Footnote  Work count  Page break  Moving text  Find and Replace  Review grammar SKILLS FROM DEMO 2 37

 Home->Find (Ctrl F) SEARCH AND REPLACE 38

 Insert->Drop Cap DROP CAP 39

 Review->Word Count WORD COUNT 40

 Insert->Equation MICROSOFT EQUATION 41

 References->Table of Contents TABLE OF CONTENTS 42

END NOTE A small note next to text to help better understand the text presented. References->Insert Endnote Every time cursor move on the icon, End Note contents appear. End note is at the bottom of the text. 43

 Page layout->Page setup FORMAT PAGE SETUP 44

TABLE  Insert table  Edit table  Draw table 45

TABLE:INSERT  Insert ->Table 46

TABLE:EDIT TABLE  Insert Rows, Columns  Delete Rows, Column  Merge Cell  Split Cell  Split Table  Table Properties 47

DRAWING  Shapes  Textbox  Pictures  Clip Art  WordArt  SmartArt (diagram) 48

DRAWING SHAPES  Insert ->Shapes 49

DRAWING TEXTBOX  is graphic object that user can insert text, move the text in the document and format text  Insert ->Textbox 50

DRAWING PICTURES  Insert ->Pictures 51

DRAWING CLIP ART  Insert ->Pictures->Select collections -> Go 52

DRAWING WORKART  Insert ->WordArt  WordArt Tools: Format 53

DRAWING SMARTART  Insert ->SmartArt 54

CHART  Templates  Chart Tools: Design  Chart Tools: Layout  Chart Tools: Format 55

CHART TEMPLATES  Insert ->Chart 56

CHART TOOLS: DESIGN  Chart type  Select data  Edit data  Chart Layouts  Chart Styles 57

CHART TOOLS: LAYOUT  Labels  Axes 58

 To support Resume and cover letter document, word provides templates  A template is a form with prewritten text and formatting  Users only need to add the content CREATE A COVER LETTER AND RESUME 59

DEMO COVER LETTER (WD 147-WD 182 TEXT BOOK) 60

 Set Tab Stops  Bottom border a paragraph  Insert the current date in a document  Create a building block  Insert and edit a table  Bullet a List SKILLS FROM COVER LETTER DEMO 61

DEMO RESUME (WD 183-WD 201 ON TEXT BOOK) 62

 Create CV using a template  Format a CV  Print envelopes SKILLS FROM RESUME DEMO 63

SAVE AS WEB PAGE  File->Save As->Web page 64

OPEN WEB PAGE 65

SAVE AS PDF FILE  File->Save As->PDF 66

OPEN PDF FILE 67

LINKS TO OTHER DOCUMENTS AND WEB 68  Insert->Hyperlink

COMPARE TWO DOCUMENTS 69  Review->Compare

SECURITY AND PASSWORD 70  File->Save as  Tools  General Options