2 Contents Contents Word Processing Features of Word Processing Starting MS-WordComponents of Word WindowCreating a New DocumentSaving a DocumentOpening an Existing DocumentClosing a DocumentQuitting MS-WordDefinitionComponentsAdvantagesLimitationsContents
3 Word ProcessingIt refers to the act of processing the textual information including typing, editing, formatting and printing. Word processors are the class of the software application that are designed for generating various documents like letters, resumes, notices etc. There are many word processors available in the market. Some of them are MS- WORD, Word Star, Write, Word Perfect, Lotus Notes etc.
4 Features of Word Processing Word WrapSaving a documentOvertypingInsertionCursor ControlDeletionBlock MovementFormattingCopyingFind & ReplaceSpelling CheckerPrintingProtecting FilesMail MergeThesaurus
5 Starting MS-Word Click Start button Select All Programs Click Microsoft OfficeWord 2007
6 Components of Word Window Windows ControlQuick Access ToolbarTitle BarRibbonOffice ButtonRulerVertical ScrollbarStatus Bar
7 Components Contd.. Title Bar : It displays Name of Application (Microsoft Word)Name of currently active Word documentOffice Button : The Microsoft Office button performs many of the functions that were located in the File menu of older versions of Word. This button allows you to create a new document, open an existing document, save or save as, print, send (through or fax), publish or close.
8 Components Contd..Window Controls : Set of three buttons in top right corner.Minimize buttonMaximize / Restore buttonClose buttonQuick Access Toolbar : It is a customizable toolbar that contains commands that we may want to use. The quick access toolbar can be placed above or below the ribbon. To change the location of the toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.
9 Components Contd..Ribbon : The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.
10 Components (Ribbon) Contd.. Each of the tabs contains the following tools:Home: Clipboard, Fonts, Paragraph, Styles, and Editing. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and SymbolsPage Layout: Themes, Page Setup, Page Background, Paragraph, ArrangeReferences: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of AuthoritiesMailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, FinishReview: Proofing, Comments, Tracking, Changes, Compare, ProtectView: Document Views, Show/Hide, Zoom, Window, Macros
12 Components Contd..Ruler : It is a measuring tool. It can be either displayed on screen or kept it hidden. To toggle the display of ruler on or off , select view tab and the click ruler. There are two types of ruler :Horizontal Ruler : Used to set layout of the document. It allows to set indents, tabs and change page margins.Vertical Ruler : It gives an idea about length of page.
13 Components Contd..Scroll Bar : Each document consists of vertical scroll bar. Scroll box indicates which part of the document is currently on screen. The scroll box allows rapid movement in two ways :Dragging the scroll boxClicking the scroll boxStatus Bar : It provides information about active document like Page Count, Word Count. View Controls & Zoom Slider is also displayed on status bar.
14 Creating a New Document Methods are :Click on Office button & Select New.orClick New button on Quick Access Toolbar.Press Ctrl +N.The New Dialog box will be appeared. Select Blank Document & click Create button. A new document will be displayed & now we can type the text.
15 Saving a Document Methods are : Click on Office button & Select Save. orClick Save button on Quick Access Toolbar.Press Ctrl +S.A Dialog box will be appeared. Type File Name & Click Save .
16 Opening an Existing Document Methods are :Click on Office button & Click Open.orClick Open button on Quick Access Toolbar.Press Ctrl +O.Open Dialog box will be appeared. From this box, open document by double clicking on it or type File Name and click Open button.
17 Closing a DocumentAlways save before closing. If we don’t save changes, the changes cannot be retrieved. Closing a document removes it from the computer’s memory. Office will ask to save if we made any changes. To close a document Click on Office button & Click Close option.
18 Quitting MS-WordQuitting an application removes the application from memory. An icon will no longer be seen on the Taskbar for that application. To quit an application either Click Office button and click Exit Word button or Click Close button.