Lesson 2 Creating & Enhancing Presentations

First Summary 1. Creating a Presentation 2. Inserting Header and Footer 3. Applying a Theme 7. Adding Slides 6. Editing Pictures 5. Notes and Handout Master 4. Slide Master

Creating a Presentation  Options:  Blank presentation  Installed template/themes  From existing presentation

Inserting Header or Footer  Insert Tab  Header & Footer  Date and Time  Slide Number  Footer  Do not show on first slide

Applying a Theme  Change the appearance without changing the content  Design tab  Office Button, New, Installed Themes  Live Preview  Apply to:  All slides  Selected Slide

Slide Master  Controls the formatting for all the slides in the presentation.  Font, size, color, style, alignment, spacing,  View, Slide Master  Other masters: handout master, notes master.

Editing a Picture  Insert, Picture  Format Tab

Adding Slides  Home, New Slide  Right click, New Slide  Apply the same slide layout and slide design as previous

Second Summary 1. Finding and Replacing Text 2. Adding Text to Slides 3. Using Outline Tab to Enter Text 5. Changing Text Alignment, Spacing Case and Tabs 5. Changing Text Alignment, Spacing Case and Tabs 4. Adding Notes to Slides 6. Working with Bullets 7. Changing Font Attributes

Find and Replace  Home Tab  Editing  Find and Replace  Replace fonts

Working with Text  Placeholder: reserves a space in the presentation for the type of information you want to insert.  If no placeholder exists, always add a text box. Insert tab, text group, text box.

Using Outline

Adding Notes  Good PowerPoint presentation contains brief, main points about the subject.  You do not want you audience reading large amounts of text.  Normal View, add notes.  View tab, Notes page  Use zoom feature on status bar

Changing Alignment, Case, Spacing, Tabs  Alignment: Home tab, paragraph  Line Spacing: Home tab, paragraph  Change Case: Home tab, Font  Tab: View, Ruler

Third Summary 7. Inserting Hyperlinks 6. Adding Sound to Slides 3. Checking Spelling, Style & Usage 5. Working with Clip Art 4. Changing Slide Layouts 1. Working with Bullets 2. Changing Font Attributes

Working with Bullets  Mini toolbar is a bullet gallery.  Home tab, paragraph  Change color and bullet size

Changing Font Attributes  Home tab, font  Mini toolbar

Spelling, Style and Usage  Spell check:  Review, Proofing group  Right-click  F7  Thesaurus: offers a selection of alternative words with the same or similar meaning  Review, Proofing  Shift + F7

Standards of Good Style  Consistent  Error-free  Visually appealing  Title text – at least 36 points  Number of bullets should not exceed six  Number of words in each bullet to six  6 by 6 Rule

Slide Layout  Home, slides, layout

Working with Clip Art  Add a slide layout for clip art  Insert, clip art

Adding Sound  Insert, Media clips, Sound  Automatically  When clicked

Hyperlink  Allows you to jump to another location.  Insert, Hyperlink  Ctl + K

Fourth Summary 1. Using Custom Animations 2. Slide Transitions

Custom Animation  Animation is what makes slide shows fun and interesting to watch.  Animations, Animations group, custom Animation  Effects: Entrance, Emphasis, Exit, Motion Paths  Animated objects are assigned a number.

Slide Transition  Determine how one slide is removed from the screen and how the next one appears.  Animations, Transition to This Slide