Ohio Department of Education FY09 Grad Reporting Presented by: David Ehle, EMIS Data/QA Manager Ohio Department of Education, Office of Information Policy & Management September 2009

Graduation reporting period Overview of new G period Student Graduation- CORE Summary (GC) Record CORE requirements (FYI) Comparison of G vs N/K for –Withdrawal/Diploma –Test Reporting –Course/Credit data –Reports What if I made a mistake… 2

G Period Overview New G period: R&R from March 25 Drivers for new period: –Grads missed in N but not valid to report in K –Data errors between N/K (grad enrolled) –Need to collect credits for grads, but credit level detail not available for N Diploma, credit, and limited testing info Only report students you graduate 3

Student Graduation- CORE Summary (GC) Record Collect total grad units for a student Includes all courses taken in district reporting diploma and all credits transferred in from all sources How does student meet non-test grad requirements? Report as specific an area as possible Electives are treated differently under current and CORE requirements –ELE will only count under current requirements –For CORE, elective units specifically defined as extra credits in specific areas 4

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G vs N/K: Withdrawal/Diploma School Year graduates are reported as withdrawn in Yearend reporting Summer graduates are reported as withdrawn in October All Diploma information is reported in new Graduate period 6

G vs N/K: Test Reporting Only N included in accountability Once N is closed, can report in G Should only have summer admin and errors from N reported in G No OGT results reported in K 7

G vs N/K: Course/Credit Data No change in when courses are reported –In N, report courses taken in current SY –In K, no courses reported for summer grads Courses for grads still have credit elements reported in N Summary GC record (courses in district and elsewhere) reported in G for grads GC in K only for 9-12 ongoing students 8

G vs N/K: Reports STU_GRAD_TEST_REQ –First in N (based on w/d of 99) –In G after N closes (based on reporting diploma) –No longer in K (OGT Data Submission dropped in FY10K) STU_GRAD_DUP –Only in G: diploma date previously reported for SSID CSV_2009X_STU_GRAD_WD_MATCH (new report) –Students with 99 w/d in N or K and all students in G –Across districts and across reporting periods –Coordinate reporting to help ensure all data “lines up” SDC- use to check specific SSIDs included in grad rate 9

What if I made a mistake… Report as a grad in G, but not w/d in N or K- will be a grad at ODE –If should have been a w/d, will have to request Missing Student override in K Report as a grad in G but report as still enrolled in K- will NOT be counted as a grad Report as a 99 w/d in N or K but not reported as a grad in G- will NOT be counted as a grad 10

11 Q & A