1. StudentInformation for Career Centers
Debbie Barbee

3. StudentInformation for Career Centers
Agenda
District Trust
JVS/Home Share Pages
JVS/Home Grad Points
JVS Integration
Ad Hoc Report Sharing options

4. District Trust Allows you to control who you share information with
Only students who exist in the JVS and the trusted district are accessible
Students are matched on SSID
Shared pages provide a view from both sides
Home district sees information for their students but from the JVS perspective

5. District Trust
Each side of the trust enables the partner district to view data through the trust. Trusts are granted at the district level and include all buildings in the district. District users must still be granted access to the shared pages in either EZQuery Student or in the Graduation Points pages.
In the example above, some entries only grant access to the EZQuery shared pages while two of the district trusts grad access to the Grad points page in addition to EZ Query
Without the trust, you would only see information from your own district

6. EZ Query Shared Student
Shared Student Pages
Addresses & Primary Contact
General Additional Profile Information
EMIS FS, FD, FN & Graduate Information
Schedule
Assessments (OAA/OGT)
Course History
Special Ed Events

7. EZ Query Shared Student
Student Contacts
Student Contacts view shows the contact information in both your district and the shared district. Can be used to confirm you have the most current address and contact information.
The Residence address, Primary Contact Address and Mailing addresses can be viewed.

8. EZ Query Shared Student
Daily Absences

9. EZ Query Shared Student
General/Additional Student Demographics
Use the General/Additional Information pages to resolve discrepancies in Gender, Ethnicity, Native Language, Home Language, Birthdates, etc to assist with EMIS reporting.

10. EZ Query shared student
EMIS FS
EMIS Situations should point to each other in the side by side FS record comparison.
Make sure combined FTE’s add up to 100%
Check district of residence IRN’s

11. Graduation POints

12. Graduation points District Trust Type of Grad Points added
Before a district or JVS can view the information for the shared student in the other entity, a district trust must be set up. You may already have a trust record set up for a district or JVSD. Edit the existing record and check the Grad Points Checkbox. Once saved, this opens the channels to see the other entity’s information only for students they share. A JVS may not view information on any student in the other district that isn’t enrolled in the JVS.
Contact your ITC to have them set the district trust for you.

13. Graduation POints
New tab on Grad Points Summary to show Grad Points for JVS students so JVS can see JVS and Home School Graduation Progress
Works when the following conditions are met:
In the home school, student must have Sent to Reason of ‘JV’ and Sent to IRN of the JVS
In the JVS, student must have Home school IRN in the Home School field on the General Tab
Matching SSID between home school and JVS
JVS School must be a JVS
District trusts must be set up in both JVS and Home School
Grad Points summary now has the ability to view JVS courses a student is taking at the home school and likewise, the JVS can view the information at the Home school. The Student must have a matching SSID in both entities, in the JVS, the student must have the Home school IRN in the home school field on the General tab, the FS record must be coded to point to a JVS in the Sent to 1 or 2 fields (must contain JV). When this match occurs, an additional tab will be displayed on the page called JVS indicating.

14. Graduation Points
JVS Tab shows the status of Credits and Assessments at the JVS only
If there is no match between the JVS and home school for a student, the JVS tab doesn’t display. When you click on the JVS tab, all the information on that tab comes from the JVS courses and assessment records. Select the Home School tab to see all the assessments and credits the student has accumulated at the home school.

15. Graduation Points
Industry Credential Assessments at the JVS are now viewable on Grad Points at the home school
With the District Trust enabled, a student’s home district may now view the Industry Credential Assessments being reported by the JVS. They won’t factor into the home school’s graduation requirements on the Home school tab, they will only be viewable on the JVS tab.
With the addition of industry credentials displaying on the page, you can view the student’s progress in completing any area for earning a credential. A single credential is made up of multiple Industry Credential Assessments, however, there is a lot of crossover on the assessments from one Credential Area to another. A student may take one assessment but that assessment counts towards multiple credentials. The next slide shows an example of that. A student took two assessments which happen to count towards many areas.

16. Graduation Points
For 2017 graduates who haven’t passed all parts of OGT, International Baccalaureate results may be used to meet the requirement
By selecting the home tab, the JVS can view the student’s progress in meeting the requirements for the OGT assessment. If any substitute tests were used to satisfy a requirement, they will be noted on the page. In this example, the IB assessment was used as a substitute for the Science OGT Assessment for a 12th grade student.

17. Graduation Points WorkKeys Assessments now display on Grad Points
Student must earn a cumulative score of at least 13 on all three parts to meet the requirement
If any part has a score less than 3 regardless of whether or not the totals on the remaining 2 areas exceeds 13, the requirement will not be met
The Workkey assessments now display on Grad Points under the Industry Credentials and Workforce Development assessments. Workkeys consists of three areas, Reading, Applied Math and Locating Information. If the student is using the Workkeys pathway towards graduation, each area of WorkKeys must have a minimum score of 3 in each area and the total score across all three areas must be at least 13 points to have a status of Complete. If a student has a score of *** in any area, regardless of the total points value across all three areas, the student will not meet the requirement.

18. Graduation Points Search
Filter by grade level, counselor, Ad-Hoc group or Membership
Users can select multiple criteria
Option to show incomplete only
-There are 4 filter options, Grade levels, Counselor, Ad-Hoc groups & Membership groups. Ad-Hoc dropdown will include the same ad-hocs a user sees when going to ad-hoc memberships under My Account & checking the Private & Public box. Users can select multiple grade levels in conjunction with each other, ex. Grades 11 & 12 that have a specific counselor. Or select all grade 12 students within a particular membership group. Users can select multiple memberships to return at one time by checking the boxes next to the memberships in the dropdown. There is also an option to show incomplete only, by checking this box, any student who has met the graduation requirements will not be included in the list returned.
As a JVS, you could create ad hoc memberships either by home school or program and search for students by Ad Hoc membership to display their results.
Ad hoc memberships, both public and Private may be created using the Ad Hoc Memberships page under “My Account”. Search options include Home school to create a group based on a particular home school. They can also be created based on a student’s enrollment in a class, enrollment in a program or a student’s district of Residence. In addition, the How Received IRN field is part of the search criteria. A counselor can display the Grad Points search page for groups of students and review their results.

19. Graduation Points Search
-This is a screenshot of the records returned on the Graduation Points search page. In this example I’ve chosen an ad hoc membership created for Auto Collision 2. Show incomplete only’ was not checked so the returned students will include those that have completed the graduation requirements.
-To remove a specific filter, users click Clear next to the applicable filter.
-By clicking on the student name which is a blue link users are taken to Graduation Points summary for that student. To return to the search results the user can click ‘Return to search’ option at the top of the page. Same with clicking blue View link for exemptions, this will take users to the Student Exemptions/Requirements page. If user makes an updates on student exemptions or ‘Checks for updated information’ on the summary page the search results will be lost & users will have to re-enter the search criteria.
-At the bottom of the search results screen users can select home many records per page they would like to view. This setting will be retained when clicking Return to search from summary or exemptions page.

20. JVS Integration

21. JVS Integration
Provides the JVS the ability to clone a home school building for satellite reporting
Building set up the same as home school
Satellite students transferred to the clone
Courses are mapped from the clone to the JVS
Student demographic updates made automatically in clone based on changes in home school

22. JVS Integration
The JVS Course Section Map allows you to map your courses to the JVS courses taught at the satellite buildings. This allows the JVS to use their own courses, control what gets reported to EMIS, use your own teacher records, but your class lists are maintained based on changes made at the home building. You control how often you want the syncing process to take place.
When a student is dropped or added to a course section in the home school, the course section add/drop is made in the clone building.
Refer to the JVS Integration Checklist for complete instructions on setting up JVS Integration.

23. JVS Integration
JVS Integration Management audits the integration process and provides any errors that may need to be corrected. In this example, the course terms do not match between the clone building and the home school. The Calendar Wizard link (highlighted in blue) provides quick access to the page where the user needs to go to correct the issue. The home school most likely changed their calendar because of a snow day and extended the course term dates. The course terms, periods, days of the week, course term start and end dates all must match between the clone and the home school.
Once an error is corrected, rerun the integration to continue with the sync of data.

24. Ad Hoc Report Options

25. Ad Hoc Report Options
Ad Hoc reports may be ed from the home school to the JVS for students attending the JVS
For any report, determine the recurrence (daily, weekly, monthly, yearly)
Set the time the report is generated
Preset filters for the specific report
Specify the recipient(s), CC’s, BCC’s

26. Ad Hoc Report Options
The schedule report page allows anyone with access to a report to set up a schedule to have the report ed to a specified user(s). Set the recurrence pattern, addresses of the recipients and filters to customize the report specifically for the recipient. Home districts can filter on students attending the JVS and send test results, attendance, etc to the JVS to keep them informed on a student’s status towards graduation or identify attendance issues. Check the listing of ad hoc reports available to see the possibilities.

27. Ad Hoc Reports
Check with your ITC for a complete list of available reports
If you have a report request, talk to your ITC about submitting your request
Reports display depending on the security you have within the ad hoc reports module. Talk to your ITC about the reports that are available as well as new report options available to you. If you don’t see a report you need, submit a request for a new report.

28. Questions?
Thank you!