UEC 01 : Computer Skills & Programming Concepts I 1PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of Lecture 10: Presentation Graphic Concepts

This Lecture Covers:  Presentation Program Basics  The Presentation Program's Interface.  Using Different Views from the PowerPoint Window.  PowerPoint Main Features.  PowerPoint Other Features  Presentation skills. 2PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of

3 Copyright © 2003 by Prentice Hall Objectives Explain the need for presentation programs (PowerPoint). Explain the need for presentation programs (PowerPoint). Describe and working with PowerPoint Describe and working with PowerPoint List and describe the basic features of PowerPoint. List and describe the basic features of PowerPoint. Describe how Master slide and actions button works. Describe how Master slide and actions button works. Define the presentation skills. Define the presentation skills.

Presentation Program Basics Presentation programs are used to create slides containing images, text, video clips, or sound clips displayed for educational or business presentations and show (present) them to an audience. Presentation programs are used to create slides containing images, text, video clips, or sound clips displayed for educational or business presentations and show (present) them to an audience. A collection of slides is called a presentation. A collection of slides is called a presentation. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of4

The Presentation Program's Interface One of the most common presentation programs is One of the most common presentation programs is Microsoft PowerPoint Microsoft PowerPoint Presentation programs provide many of the same editing and formatting tools found in word processors and other common applications. Presentation programs provide many of the same editing and formatting tools found in word processors and other common applications. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of5

6 Microsoft PowerPoint

Using Different Views from the PowerPoint Window Normal is the default view where you will create and edit your slides in the center slide pane and all the slides will appear on the slides tab in the left task pane. Slide Sorter is a view of your slides in thumbnail form. The slides are presented horizontally, which allows you to see more slides at a time. Slide Show view fills the computer screen with your presentation so you can see how the presentation will appear to the audience. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of7

PowerPoint Main Features Feature 1: Create a new slide. Feature 2: Select a slide layout. Feature 3: Themes and Background Styles. Feature 4: Custom Animation. Feature 5: Transitions between slides. Feature 6: Add sounds and Videos. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of8

Feature 1: Create a new slide Slides contain placeholders that can contain many different items including text, pictures, and charts. and Slides contain placeholders that can contain many different items including text, pictures, and charts. and thumbnail-sized icons that represent specific commands such as Insert Picture, Insert Chart, and Insert Clip Art. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of9

Feature 2: Select a slide layout. A slide layout arranges your slide content. Layouts contain different types of placeholders that you can use depending on what information you want to include in your presentation. Each layout has a descriptive name. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of10

Feature 3: Themes and Background Styles A theme is a predefined combination of colors, fonts, and effects that can be applied to your presentation. PowerPoint includes built-in themes that allow you to easily create professional-looking presentations without spending a lot of time formatting. Background styles can be added to your slides after a theme is applied. The styles are fill variations based on theme colors. When you switch to a different theme, the background styles are updated based on the new theme colors. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of11

Feature 4: : Custom Animation Animating Text and Objects. In PowerPoint you can animate text and objects such as clip art, shapes, and pictures on the slide. Animation, or movement, on the slide can be used to draw the audience's attention to specific content or to make the slide easier to read. You can add animation like: Entrance animation effects: Changes how the selected item appears on the page Emphasis animation effects: Draws attention to the selected item while the slide is displayed Exit animation effects: Changes the way the selected item disappears from the slide Motion Path animation effect: Animates the selected item so that it moves to a specific place on the screen PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of12

Feature 5: Transitions between slides. transitions are the movements you see when one slide changes to another in slide show view. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of13

Feature 6: Add sounds and Videos Object Linking and Embedding (OLE) allows you to insert a movie or audio sound into your PowerPoint presentation. You can insert a movie or audio file from a file on your computer or from the Microsoft Office clip organizer. PowerPoint gives you many options to define how the movie or the audio file will operate in the presentation. Automatically: will start the movie or the audio file automatically as soon as the slide appears in slide show view. When Clicked: start the movie or the audio file when you click on its icon. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of14

PowerPoint Other Features Feature 1: Hyperlinks and Action Buttons Feature 2:Master Slide. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of15

Feature 1: Hyperlinks and Action Buttons A hyperlink is a connection from one slide to a web page, address, slide, or file. Text or objects such as pictures and shapes can be formatted as a hyperlink. Action buttons are built-in button shapes that you can add to a presentation and use as a hyperlink. When someone clicks or moves over the button, the action can occur. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of16

Feature 2:Master Slide. A Master Slide is a template that is used for the other slides in the presentation. You can set fonts, colors, textboxes, bullets, footers and inserting objects. Once the Master Slide is set up, each time you insert a new slide, it will have the same formatting as your Maser Slide. That way, you don't have to keep formatting each slide individually. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of17

Feature 2:Master Slide. Cont’d Is The easiest way to make the same change to all slides or slides that use a specific layout PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of18

Presentation skills Keep It Straight and Simple, Keywords only. Never read your slides, talk freely. Pick an easy to read font face. Carefully select font sizes for headers and text. consistently use the same font face and sizes on all slides. Black text on a white background will always be the best but also the most boring choice, if you want to use colors use maximum two colors. Keep the design very basic and simple. It shall not distract. Add Images: A picture can say more than a thousand words. But you need to keep copyrights in mind. Use animations to draw attention but also use maximum two colors in order not to distract. PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of19