OASTAL FIELD OPERATING GUIDE EGION VACUATION AND HELTERING 5 th Annual NCEM-ECU Hurricane Conference “CRES Update” May 28 th, 2014 Mike Sprayberry Director NC Division of Emergency Management

FIELD OPERATING GUIDE FOCUS POINTS FOR CRES-FOG: 1.Coordination is Critical 2.Know & Exercise your County’s Evacuation & Sheltering Plan. 3.Have a Personal Evacuation & Sheltering Plan. 4.Be as Self-Reliant as Possible. 5.Remember Murphy’s Law – if it Can Go Wrong, It Probably Will!

FIELD OPERATING GUIDE OBJECTIVE OF CRES-FOG: To Develop and Institutionalize a Streamlined, Comprehensive Field Operating Guide that will Ensure a Coordinated, Orderly Evacuation of ALL Population in the 20 Storm Surge (Risk) Counties (as identified in the Hurricane Study) and their subsequent Sheltering. SHELTER FROM WIND – RUN FROM WATER!

FIELD OPERATING GUIDE THE 20 STORM SURGE COUNTIES ARE : Beaufort, Bertie, Brunswick, Camden, Carteret, Chowan, Craven, Currituck, Dare, Hyde, Jones, Martin, New Hanover, Onslow, Pamlico, Pasquotank, Pender, Perquimans, Tyrrell, and Washington.

FIELD OPERATING GUIDE CRES-FOG Stakeholders NCEM coordinated with and received information from: Representatives from 30+ Counties (Risk and Shelter) American Red Cross Department of Transportation: Public Transportation Division Ferry System Rail System Division of Highways

FIELD OPERATING GUIDE CRES-FOG Stakeholders NCEM coordinated with and received information from: Department of Health and Human Services: Division of Public Health Division of Facility Services - Office of Emergency Medical Services Division of Aging & Adult Services Division of Social Services Division of Mental Health, Developmental Disabilities and Substance Abuse

FIELD OPERATING GUIDE CRES-FOG Stakeholders NCEM has coordinated with and received information from: The Salvation Army Department of Agriculture & Consumer Services NC National Guard (Army and Air) NC State Highway Patrol Department of Administration: Motor Fleet Management State Energy Office

FIELD OPERATING GUIDE CRES-FOG Stakeholders NCEM has coordinated with and received information from: Department of Crime Control & Public Safety, PIO FEMA Region IV VA Division of Emergency Management SC Division of Emergency Management NC Baptist Men’s Disaster Services Southeast Regional Advisory Committee (SERAC) Dewberry & Davis Contracting

FIELD OPERATING GUIDE Key Stakeholder Participation Key Stakeholder Participation County Representatives have been Instrumental with their Assistance and Guidance. County Representatives have been Instrumental with their Assistance and Guidance. SERT Reps have also been Crucial in the Development of the Guide. SERT Reps have also been Crucial in the Development of the Guide.

FIELD OPERATING GUIDE General Info on the CRES-FOG FOG focuses on 5 Distinct Operations: FOG focuses on 5 Distinct Operations: 1.Evacuation 2.Transportation 3.Sheltering 4.Functionally & Medically Fragile Population 5.Public Information Coastal Region is Divided into 3 Distinct Areas around Major Evacuation Routes: 1.Northern Coastal Plain 2.Central Coastal Plain 3.Southern Coastal Plain

FIELD OPERATING GUIDE The CRES-FOG SOG addresses the Following Topics: SOG addresses the Following Topics: Risk to Host County Matches Risk to Host County Matches Sheltering Operations for all Categories of Population Sheltering Operations for all Categories of Population Sheltering Operations for Pets Sheltering Operations for Pets Ground Evacuation Ground Evacuation Air Evacuation Air Evacuation Reimbursement for Sheltering Operations Reimbursement for Sheltering Operations

FIELD OPERATING GUIDE The CRES-FOG SOG addresses the Following Topics: SOG addresses the Following Topics: Requirements List for Transportation Requirements List for Transportation Roles and Responsibilities for State Agencies during a Coastal Region Evacuation & Sheltering Operation Roles and Responsibilities for State Agencies during a Coastal Region Evacuation & Sheltering Operation Coordination Guidance for NC to VA and NC to SC Coordination Guidance for NC to VA and NC to SC Pre-Scripted Public Information Messages Pre-Scripted Public Information Messages

FIELD OPERATING GUIDE The CRES-FOG SOG addresses the Following Topics (cont.): SOG addresses the Following Topics (cont.): Decision Matrix for Evacuation Decision Matrix for Evacuation Activation Matrix for Sheltering Activation Matrix for Sheltering Directions to Shelters Directions to Shelters Coordination Instructions between Counties, Branches, and State EOC for Evacuation and Sheltering Coordination Instructions between Counties, Branches, and State EOC for Evacuation and Sheltering Overall Concept of Operations Overall Concept of Operations

FIELD OPERATING GUIDE The CRES-FOG FOG includes Maps referencing the Following FOG includes Maps referencing the Following Topics (not all inclusive): Topics (not all inclusive): Evacuation Routes Evacuation Routes Storm Surge Areas Storm Surge Areas Location of Airports/Airfields Location of Airports/Airfields Medical Facilities Medical Facilities Fuel Sites Fuel Sites Traffic Control Points Traffic Control Points Regional Media Markets Regional Media Markets

FIELD OPERATING GUIDE The CRES-FOG SOG addresses the Following Topics (cont.): SOG addresses the Following Topics (cont.): Guidance on Shelter Standards Guidance on Shelter Standards Functional and Medical Support Shelter (Community College Initiative - OEMS) Functional and Medical Support Shelter (Community College Initiative - OEMS) Reimbursement Procedures for Local Public Health Nurses, Social Workers & Mental Health Workers who Assist in Shelter Operations from another County Reimbursement Procedures for Local Public Health Nurses, Social Workers & Mental Health Workers who Assist in Shelter Operations from another County

FIELD OPERATING GUIDE Major CRES-FOG Updates for 2014 HURREVAC 2014 Quick Notes HURREVAC 2014 Quick Notes Updated Timelines Updated Timelines Updated Contact Information Updated Contact Information New Sheltering Checklist for Opening Coordination (Who Takes What Action) New Sheltering Checklist for Opening Coordination (Who Takes What Action) Better Defined Roles & Responsibilities for State Medical Support Sheltering Better Defined Roles & Responsibilities for State Medical Support Sheltering

FIELD OPERATING GUIDE Improvement Initiatives for the CRES-FOG Integrate new HES Information Integrate new HES Information ESF-1 Exercise to Test CONOPS ESF-1 Exercise to Test CONOPS CRES Timeline integrated into State EOC Battle Rhythm CRES Timeline integrated into State EOC Battle Rhythm Place ReadyNC, Facebook, Twitter and other Social Media into the Plan Place ReadyNC, Facebook, Twitter and other Social Media into the Plan

FIELD OPERATING GUIDE Improvement Initiatives for the CRES-FOG Template Development for Conference Calls between VA and NC concerning Border Traffic Control Plan Operations during Evacuations Template Development for Conference Calls between VA and NC concerning Border Traffic Control Plan Operations during Evacuations Highway Camera Interoperability between VA and NC Highway Camera Interoperability between VA and NC List of NCDOT & VDOT Construction Projects for 1 Jun – 30 Dec List of NCDOT & VDOT Construction Projects for 1 Jun – 30 Dec Checklist for VA & NC JIC Operations Checklist for VA & NC JIC Operations

FIELD OPERATING GUIDE Hurricane Irene - CRES-FOG’s First Test What Worked – What Worked –  General Population Sheltering Operations Instructions  Contact Information  HURREVAC Quick Notes  Timeline  Reimbursement Instructions

FIELD OPERATING GUIDE Hurricane Irene - CRES-FOG’s First Test What Didn’t Work – What Didn’t Work –  General Population Sheltering Operations Instructions – Roles & Responsibilities too Vague  Timeline – Counties cannot Evacuate 120 Hours Out  Medical Sheltering – Used Doctors & Nurses to Care for Nursing Home Residents – Not Their Mission

FIELD OPERATING GUIDE FOCUS POINTS FOR CRES-FOG: 1.Coordination is Critical 2.Know & Exercise your County’s Evacuation & Sheltering Plan. 3.Have a Personal Evacuation & Sheltering Plan. 4.Be as Self-Reliant as Possible. 5.Remember Murphy’s Law – if it Can Go Wrong, It Probably Will!

FIELD OPERATING GUIDE QUESTIONS OR SUGGESTIONS?