1. MATOC Trial Phase Dec 2008 to Jun 2009 Presentation to the Transportation Planning Board Richard W. Steeg, PE Chair MATOC Steering Committee VDOT Regional Operations Director November 19, 2008 Item 14

2. 2 The Plan Maintain regional situational awareness of transportation incidents Ensure that traffic management actions are coordinated Communicate information: timely, consistent, and reliable

3. 3 Anticipated Benefits Proactive response to regional “Ripple Effects” of significant events through prompt, coordinated action based on timely, reliable information. Enhanced public awareness of significant events so that they can make better travel decisions Improved traveler safety resulting from less exposure and advanced warnings Continued improved performance resulting from incident reviews, training and performance measurement

4. 4 Assess plan, adjust plan, train / exercise Limited initial coverage (through June 2009): daily peak periods; planned events The MATOC Facilitator will move among agency operations centers –To develop an understanding of agency operations –To establish working relationships Trial Phase Dec 2008 to Jun 2009

5. 5 Regional incident activity will be monitored using a variety of information sources Notifications of regional transportation incidents will be made –Through telephone calls, 2 way paging and other confirmed means –Agency staff expected to take appropriate response actions –Test communication and coordination among participating agencies Trial Phase Dec 2008 to Jun 2009

6. 6 Regional incident information will be shared with a select group of stakeholders –Local traffic agencies –Transit community –Public safety No direct media contacts Situation reports and updates will be provided until incident ends Website access will be investigated / evaluated Inauguration Day will provide an opportunity for MATOC to exercise the Proof of Concept in a planned regional event Trial Phase Dec 2008 to Jun 2009

7. 7 Transportation data acquisition from transportation, public safety, and weather agencies –Incidents, Events, Construction, and Related Information Real-time information dissemination for: –Incident/traffic mgt. –Traveler information Archived data for: –R&D –Planning –Performance Measures Regional Integrated Transportation Information System (RITIS)

8. 8 Evaluate / Improve Assess accuracy, comprehensiveness and timeliness of information in RITIS and other sources Identify best methods of communicating with each MATOC agency, other agencies and the public Identify / understand specific stakeholder information needs Identify / make needed enhancements to RITIS and other software tools Define ongoing RITIS operations, maintenance, and support requirements

9. 9 Finalize MATOC staffing needs and equipment needs Assess / adjust standard operating procedures and protocols Define permanent MATOC home and organizational structure Assess after-action reviews of significant events Develop performance measurement process Facilitate joint training exercises Prepare for full deployment on / before July 1, 2009. Evaluate / Improve

10. 10 Initial meeting of Executive Committee being scheduled Communications Plan being developed –How MATOC will convey information about itself and address stakeholder concerns Focus Group being formed –To obtain recommendations on how MATOC can best share incident information with other agencies in the region and with the media – Will include local traffic and transit agencies, commuter rail, public safety, State PIO representative, and media representative Developing a regional strategy for how MATOC will coordinate with agencies in the region to share information with the media/public Identifying future budget needs and funding sources Other Steering Committee Activities

11. 11 Q & A