Centres of excellence and first choice for healthcare providers Digital Archival Program Neville Pinto Team Leader - Server & Storage Services

Centres of excellence and first choice for healthcare providers healthAlliance Counties Manukau Waitemata Service Level Agreements Staff Service Centre Information Services Finance Business Solutions Procurement and Supply Chain healthAlliance Shared Services

Centres of excellence and first choice for healthcare providers Medical Image Archival

Centres of excellence and first choice for healthcare providers Key Objectives Archived images should always be accessible Archive should be secure and tamper proof Replace obsolete and aging infrastructures Cost reduction through consolidation Improve retrieval times and reliability Real-time automated disaster recovery “On demand” capacity growth Multi PACS vendor support Provide a single unified multi-site archive Business Continuity: no service disruptions, no loss of data and automated migration

Centres of excellence and first choice for healthcare providers No backups required Multi-vendor connectivity Seamless Disaster Recovery Hardware obsolescence protection “Grow as You Go” Scalability Assured data protection with WORM Fast Performance Lower total Cost of Ownership Single point of contact for support The Solution: Medical Archive Solution (MAS)

Centres of excellence and first choice for healthcare providers RADIOLOGY CARDIOLOGYMAMMOGRAPHY Modalities (CTs, MRIs,…) Workstations D.R. (Film) PACS MAS SANtape D.R. (Film) PACS D.R. (Film) PACS Modalities (CTs, MRIs,…) Workstations Modalities (CTs, MRIs,…) Workstations

Centres of excellence and first choice for healthcare providers The Solution: How does MAS work? Client application (CIFS/NFS/DICOM or API) Gateway nodes DR site Storage Node Admin / Gateway nodes Control nodes Storage nodes META DATA internal network customer network

Centres of excellence and first choice for healthcare providers The Outcome

Centres of excellence and first choice for healthcare providers Total MAS Usage Storage Used – 100TB+ Medical Images Archived – 40 million+

Centres of excellence and first choice for healthcare providers Document Archival

Centres of excellence and first choice for healthcare providers Key Objectives Reduce and file data stores Improve system efficiency and performance Improve the recovery time of archived data Ensure archive data is transparently accessible by end users on-line Improve the management and control of archived data Improve the searchability of archived data Discontinue the use of PST files Comply with regulatory requirements Cost Reduction through consolidation Business Continuity - no service disruptions, no loss of data and automated migration

Centres of excellence and first choice for healthcare providers The Solution: Integrated Archive Platform (IAP) Fully bundled “Active” Archiving solution Highly available & Disaster Proof De-duplication/Single-Instancing Scales while holding performance Search & retrieval time 3 -5 sec Tamper-proof out of the box Efficient web-based capabilities Compliance archiving Capture Control Manage Access Search Analyze Hold Deliver Dispose

Centres of excellence and first choice for healthcare providers The Solution: How does IAP Work? Outlook Plug-In & OWA Extension Store Retrieve IAP HTTP / HTTPS SMTP Exchange Servers Archive Gateway MAPI Store SMTP PST Import Utility

Centres of excellence and first choice for healthcare providers The Solution: Features Messages archived based on business rules and policies Stub / tombstone created in place of the original message User retrieves the archived message as normal FILE Files archived based on business rules and policies Archived files are always online Archiving transparent to all users

Centres of excellence and first choice for healthcare providers Total IAP Usage WDHB –1222 mailboxes archived to date –692 PST’s ingested –7 million + objects archived CMDHB –928 mailboxes archived to date –769 PST’s ingested –6 million + objects archived

Centres of excellence and first choice for healthcare providers IT Unparalleled Scalability Operational Stability Reliability e-Discovery Built in Indexing Legal Hold High Performance Search Defensible Disposition Single Instancing Hardware Monitoring Remote Management Integrated Backup Software & Hardware SNMP Alerts Centralized Admin Interface Factory Integrated Built in Replication Redundant Power BUSINESS Online Image Retrieval

Centres of excellence and first choice for healthcare providers Future Focus Implementation of a regionally agreed taxonomy Electronic Data Records Management System (EDRMS) record keeping with IAP based Compliance Archiving MAS refresh and upgrade Backup System Upgrade – Disk Staging with cross-site DR