Tacoma Public Schools Technology Directions Technology Services April 2007

Agenda  Purpose: To provide visibility of the District Technology Strategy Progress to Date District Technology Strategy Framework Current Projects and Initiatives Technology Audit Recommendations Steps Going Forward

Vision Technology tools are embedded into the culture and routines of Tacoma Public Schools to promote student learning, enhance the teaching process, facilitate communication, and conduct District operations.

Mission Technology Services exists to develop, implement, operate, and maintain cost effective systems providing tools, services, and support for the Tacoma Schools Community.

Key Successes since 2004 SWIFT – Simplified Web Interface for Teachers Enabled teachers to post class information to students and parents on the web. Voic Provided a method to leave messages that can be retrieved at any time. Disaster RecoveryProvided capability to operate core information systems (Financial, HR, Payroll and Student Information System) offsite in the midst of and following a disaster. Workstation ImagingCreated a standard approach to image desktops for greater consistency and efficiency. Instructional Applications (Read 180) Provided technology-based reading intervention instruction for secondary students.

District Technology Strategy Framework Maintain and simplify the district technology architecture Improve and advance technology processes and systems Enhance and transform educational and operational support technologies New Applications, Methods and Functionality Upgrade, Modernization, Replacement, Automation, Improving Performance and Processes Environment Simplification, Security, Reducing TCO, Resourcing

Level 3 – Maintain and simplify the district technology architecture 1.Technology Architecture Simplification 2.Network Additions and Upgrades 3.Data Center Improvements 4.Infrastructure Projects

Level 2 – Improve and advance technology processes and systems 1.Technology Support Efficiencies 2.Technology Modernization / Equity 3.Telecommunication Initiatives 4.Performance Projects

Level 1 – Enhance and transform educational and operational support technologies 1.Instructional Support and Integration 2.Technology Training for Teachers 3.ERP: HR / Finance / Payroll / Business Intelligence 4.Website Restructure 5.District-to-Parent/Staff Messaging System 6.Enhancement Projects

Technology Audit Recommendations 1) Technology Integration into Instruction 2) Technology Inventory and User Survey 3) Efficient and Effective Training Methods 4) Training Policy Reevaluation and Approval Process 5) Online Help Knowledge Base 6) Solution for HR, Payroll and Finance (ERP) 7) Budget for Technology Supplies 8) Simplify Technology Environment 9) Continue Implementation of Technology Tools 10) Define Metrics and SLAs

Technology Initiatives & Actions Taken to Support Recommendations Partially Complete Exec Mgmt Decision Needed Exec Mgmt Decision Made

Summary / Next Steps  Confirm Superintendent and Cabinet understanding of Technology Services priorities and initiatives and obtain approval to continue moving forward.  Initiate a Technology Advisory Committee to develop the next Three-Year Plan.  Align extended budget with revised Technology Plan.

Questions

Institutional Network Fiber Rings NW Hub SW Hub SE Hub NE Hub Downtown Internet and Voice

Resource Pool Utilization Greg Whiteman Exec Dir Glenn Desseau Mgr Tech Sppt Dorothy Kippie Mgr Tech Ops Wes Burmark Dir Inst Tech Carolyn Halford Admin Sec

Technology Integration

Tiers of Technology Integration  Tier 1: Teacher Focus on Productivity  Tier 2: Instructional Presentation and Student Productivity  Tier 3: Powerful Student- Centered 21 st Century Learning Environment  38%  55%  7% Tier Description Percent of Teachers

Three-Year Work Plan Tool