12-CRS /12 IEEE Technical Activities Volunteer Training IEEE Technical Communities July 2014

12-CRS /12 Topics Value of technical communities Description of IEEE technical communities –Worldwide –Societies –Technical Councils –Technical Communities –IEEE Standards Association –Local –Chapters Nurturing and developing a technical community Creating a technical community

12-CRS /12 Value of technical communities IEEE’s efforts benefit the worldwide technological community at a global level –Aggregate people with similar technical interests to build a vibrant community leading the field –Foster technological advancement –Disseminate knowledge –Network with professionals and students –Enable professional growth –Nurture the new generation –Feed aspirations –Develop the technical community at worldwide level producing its leadership –Develop the technical community at local level, providing local excellence and service to academy, industry, and society

12-CRS /12 Worldwide & local technical communities Worldwide technical communities –Defined groups in a particular technical area –Societies, Technical Councils, Technical Communities (many structured under Technical Activities Board: “TAB”) –IEEE Standards Association Local technical communities –Defined by local geographic area –Regions, Sections (structured under Member and Geographic Activities – “MGA”) –Chapters (jointly structured under MGA and TAB)

12-CRS /12 Societies and Technical Councils Societies –Promote and foster technical communities within a specialized field of interest through conferences, publications, events, educational activities, and services Technical Councils –Groups of Societies working together in a technical area across technological lines, disseminating knowledge through conferences, publications, events, educational activities, and services

12-CRS /12 Societies Aerospace & Electronic Systems Antennas & Propagation Broadcast Technology Circuits & Systems Communications Components, Packaging, & Manufacturing Technology Computational Intelligence Computer Consumer Electronics Control Systems Dielectrics & Electrical Insulation Education Electromagnetic Compatibility Electron Devices Engineering in Medicine & Biology

12-CRS /12 Societies Geoscience & Remote Sensing Industrial Applications Information Theory Instrumentation & Measurement Intelligent Transportation Systems Engineering in Medicine & Biology Geoscience & Remote Sensing Industrial Applications Information Theory Instrumentation & Measurement Intelligent Transportation Systems Magnetics Microwave Theory & Techniques Nuclear & Plasma Sciences Oceanic Engineering

12-CRS /12 Societies Photonics Power Electronics Power & Energy Product Safety Engineering Professional Communication Reliability Robotics & Automation Signal Processing Social Implications of Technology Solid-State Circuits Systems, Man, & Cybernetics Ultrasonics, Ferroelectrics, & Frequency Control Vehicular Technology

12-CRS /12 Technical Councils Biometrics Electronic Design Automation Nanotechnology Sensors Superconductivity Systems Technology Management

12-CRS /12 IEEE Society / Technical Council Worldwide Membership Regions 1-6, 47% Region 7, 4% Region 8, 18% Region 10, 26% Region 9, 5% Region 8, 19% Region 9, 7% Region 7, 4% Regions 1-6: USA Region 8: Europe, Africa, Middle East Region 10: Asia & Pacific Region 7: Canada Region 9: Latin America (As of December 2013)

12-CRS /12 Society Memberships by Regions – December 2013(All Grades)

12-CRS /12 Society Memberships: top 12 Countries + December 2013 (Regions 7 – 10, all Grades)

12-CRS /12 Technical Communities Nurture and foster advancement of knowledge in emerging technology and application areas Accomplish this mission through conferences, publications, educational activities, etc. –Cloud Computing –Internet of Things –Smart Cities –Rebooting Computing –Software Defined Networks –Transportation Electrification –Smart Grid –Life Sciences –Green ICT

12-CRS /12 IEEE Standards Association Technical community within IEEE that nurtures, develops, and advances global technologies Umbrella under which technical communities can work to devise standards and standards-related activities worldwide

12-CRS /12 Society/Technical Council Chapters Technical community within a specific geographic area Consist of members from one or more IEEE Societies/Technical Councils who share technical interests and geographical proximity Chapter activities include: –Guest speakers –Workshops –Seminars –Conferences –Tutorials

12-CRS /12 Nurturing & developing a technical community

12-CRS /12 Goals in developing a technical community Bring people with similar interests together Disseminate knowledge via conferences, publications, and other activities Motivate volunteers within technical community Network with others within the technical community Promote diversity within the organization Foster leadership development and evolution

12-CRS /12 Nurturing worldwide technical communities Organize and participate in technical activities Conferences –Active participation in Society/Technical Council conferences –Paper submission –Paper reviewing –Organizing a new conference –Participating in a technical or organizing committee –Organizing special activities in conferences (competitions, tutorials, special sessions, keynote speakers)

12-CRS /12 Nurturing worldwide technical communities Journals –Participate as an editor, author, reviewer, or as a liaison –Organize special issues of journals Education –Organize workshops, lecture series, symposiums, webinars, tutorials, etc. Recognize contributors to community Outreach –Web site –Social media platforms –Newsletters

12-CRS /12 Nurturing worldwide technical communities Ensure timeliness of activities within technical community –Incubate new and evolving technical subjects Expand technical community –Foster relationships with other Society/Technical Councils, Chapters, and/or Student Branches, in interdisciplinary areas –Foster relationships with Sister Societies at a worldwide level Embrace and integrate all components of the worldwide technical community –Academy, industry, professionals, students, government employees

12-CRS /12 Nurturing worldwide technical communities Nurture diversity within technical community –Technological background and employment; gender; geographical origin; age Nurture future leadership –Train future leaders within technical community –Experienced leaders serve as mentors –Develop young volunteers and provide with increasing responsibilities –Emphasize that volunteer experience should be personally and professionally rewarding and enjoyable

12-CRS /12 Nurturing local technical communities Organize and participate in local technical activities –Conferences –Educational activities –Recognition –Outreach Incubate new and emerging technologies and application areas which are of special interest to local area

12-CRS /12 Nurturing local technical communities Disseminate knowledge in these special interest areas through activities for the benefit of the local community: –Participate in conferences –Identify key players in your area (distinguished speakers, volunteers, industry partnerships) –Cultivate educational opportunities (webinars, tutorials, symposia, etc.) Nurture diversity within local technical community Embrace and integrate components of local community Nurture future leaders of local community

12-CRS /12 Creating a technical community

12-CRS /12 Creating a technical community at worldwide level Technical community within a Society/Technical Council –Identify a topic –Relevant for the Society/Technical Council –Broad enough within the scope of the Society/Technical Council –Not overlapping with existing technical communities within the Society/Technical Council –Create the description of topic –Contact the Vice President-Technical Activities and propose the committee –Suggest people who may be interested in participating if technical committee will be established –Suggest possible technical activities

12-CRS /12 How to volunteer at worldwide level There are many opportunities to volunteer –Organizer of technical activities (education, conferences, publications, etc.) –Member of Society/Technical Council committee –Chair of Society/Technical Council Committees (technical, education, conference, publication, etc.) –Society/Technical Council Officer (President/Vice President) –Division Director –TAB Committee Member –TAB Committee Chair –Vice President-Technical Activities –IEEE Board of Directors Available positions and descriptions found on TAB Nominations and Appointments site, as well as on individual Society/Technical Council Web sitesTAB Nominations and Appointments Self-nominated or endorsed by another member

12-CRS /12 Creating a technical community at local level New Chapter of IEEE Society/Technical Council –Organizer must gather 12 or more signatures from IEEE members on a petition of interest (graduate student or higher- grade members of the Society/Technical Council) –Approval is required from Section and Society/Technical Council New Joint Chapter of Society/Technical Council –Comprised of two or more Societies/Technical Councils with members who share similar field of interest –Provide broader perspective / potential events and info sharing –Petition approval by Section and Society/Technical Council

12-CRS /12 Creating a technical community at local level New Joint Section Chapter –Membership across boundaries of two or more Sections –Only one Section is the “administrative parent,” responsible for overseeing Chapter –Provide opportunities for reaching out to communities living nearby and sharing common interests –Petition approval by Sections and Society/Technical Council Expand an existing Chapter by adding further Societies/Technical Councils

12-CRS /12 Maintaining a technical community at local level Regular meetings must be held (2+ per year) at Section meetings Networking of people should be promoted Officers should network regularly and stay in touch with Societies/Technical Councils to which Chapter belongs Units must report annually to the Section, Society/Technical Council, and IEEE Headquarters –Reporting activities allows Sections to receive more financial support from IEEE which may be partially transferred to Chapters to fund activities Technical activities must be organized to build interest in the community including topics and activities of interest to academics, professionals, and students

12-CRS /12 How to volunteer at local level Structure in place to build local Chapter activities Opportunities for volunteering –Active member (organizer of technical activities) –Secretary –Treasurer –Member of committee –Chair of committee –Vice Chair –Chair

12-CRS /12 Contacts

12-CRS /12 Contact Information For activities and volunteering in Societies and Technical Councils: –Contact President or Vice President of appropriate Society/Technical Council For volunteering in TAB and its committees: –Contact IEEE Vice President-Technical Activities; or, –Jayne Cerone, Senior Director, Technical Activities-Volunteer Engagement For activities and volunteering in Chapters: –Contact Chapter Chairs or other officers of the Chapter in your geographical area For Chapter formation: –Rosanne Loyal, Senior Manager, Society & Committee Services

12-CRS /12 Any Questions?