1. 12-CRS-0106 12/12 IEEE Technical Activities Volunteer Training IEEE Technical Communities September 2015

2. 12-CRS-0106 12/12 Topics Value of technical communities Description of IEEE technical communities –Worldwide Societies Technical Councils Technical Communities IEEE Standards Association –Local Chapters Nurturing and developing a technical community Creating a technical community 2

3. 12-CRS-0106 12/12 Value of technical communities IEEE’s efforts benefit the worldwide technological community at a global level –Aggregate people with similar technical interests to build a vibrant community leading the field –Foster technological advancement –Disseminate knowledge –Network with professionals and students –Enable professional growth –Nurture the new generation –Feed aspirations –Develop the technical community at worldwide level producing its leadership –Develop the technical community at local level, providing local excellence and service to academy, industry, and society 3

4. 12-CRS-0106 12/12 Core values Inclusiveness – Embracing diversity of members and their careers. Respecting each other’s values with honesty and transparency. Networking - Creating an engaged, interactive community of technical professionals. Professionalism - The highest level of professional and ethical standards. Technical Excellence – Disseminating high quality scientific and technical information in a timely, equitable and objective manner. Volunteerism - The driving force of the organization. 4

5. 12-CRS-0106 12/12 Worldwide and local technical communities Worldwide technical communities Defined groups in a particular technical area Societies, Technical Councils, Technical Communities (many structured under Technical Activities Board – TAB) IEEE Standards Association Local technical communities Defined by local geographic area Regions, Sections (structured under Member and Geographic Activities Board – MGA) Chapters (jointly structured under MGA and TAB) 5

6. 12-CRS-0106 12/12 Societies and Technical Councils Society Promotes and fosters technical communities within a specialized field of interest through conferences, publications, events, educational activities, and services Technical Council Group of Societies working together in a technical areas across technological boundaries, disseminating knowledge through conferences, publications, events, educational activities, and services 6

7. 12-CRS-0106 12/12 Societies 7 Aerospace & Electronic Systems Antennas & Propagation Broadcast Technology Circuits & Systems Communications Components, Packaging, & Manufacturing Technology Computational Intelligence Computer Consumer Electronics Control Systems Dielectrics & Electrical Insulation Education Electromagnetic Compatibility Electron Devices Engineering in Medicine & Biology

8. 12-CRS-0106 12/12 Societies Geoscience & Remote Sensing Industrial Applications Information Theory Instrumentation & Measurement Intelligent Transportation Systems Engineering in Medicine & Biology Geoscience & Remote Sensing Industrial Applications Information Theory Instrumentation & Measurement Intelligent Transportation Systems Magnetics Microwave Theory & Techniques Nuclear & Plasma Sciences Oceanic Engineering 8

9. 12-CRS-0106 12/12 Societies Photonics Power Electronics Power & Energy Product Safety Engineering Professional Communication Reliability Robotics & Automation Signal Processing Social Implications of Technology Solid-State Circuits Systems, Man, & Cybernetics Ultrasonics, Ferroelectrics, & Frequency Control Vehicular Technology 9

10. 12-CRS-0106 12/12 Technical Councils Biometrics Electronic Design Automation Nanotechnology Sensors Superconductivity Systems Technology Management 10

11. 12-CRS-0106 12/12 Worldwide Membership of IEEE Societies and Technical Councils Regions 1-6, 47% Region 7, 4% Region 8, 18% Region 10, 26% Region 9, 5% Region 8, 19% Region 9, 7% Region 7, 4% Regions 1-6: USA Region 8: Europe, Africa, Middle East Region 10: Asia & Pacific Region 7: Canada Region 9: Latin America (As of December 2013) 11

12. 12-CRS-0106 12/12 Society Memberships by Regions (All Grades) 12 (As of December 2013)

13. 12-CRS-0106 12/12 Society Memberships: top 12 Countries in Regions 7 – 10 (all Grades) 13 (As of December 2013)

14. 12-CRS-0106 12/12 Technical Committees in Societies and Technical Councils Nurture technical community interested in specific topic within the field of a Society or Technical Council Accomplish this mission through conferences, publications, educational activities, etc., within Society or Technical Council 14

15. 12-CRS-0106 12/12 Technical Communities Nurture and foster advancement of knowledge in emerging technology and application areas Accomplish this mission through conferences, publications, educational activities, etc. –Cloud Computing –Internet of Things –Smart Cities –Rebooting Computing –Software Defined Networks –Transportation Electrification –Smart Grid –Life Sciences –Green ICT 15

16. 12-CRS-0106 12/12 IEEE Standards Association Technical community within IEEE that nurtures, develops, and advances global technologies Umbrella under which technical communities can work to devise standards and standards-related activities worldwide 16

17. 12-CRS-0106 12/12 Chapters of Society and Technical Council Technical community within a specific geographic area Consist of members from one or more IEEE Societies and Technical Councils who share both technical interests and geographical proximity Chapter activities include: –Guest speakers –Workshops –Seminars –Conferences –Tutorials 17

18. 12-CRS-0106 12/12 Nurturing & developing a technical community 18

19. 12-CRS-0106 12/12 Goals in developing a technical community Bring people with similar interests together Disseminate knowledge via conferences, publications, and other activities Motivate volunteers within technical community Network with others within the technical community Promote diversity within the organization Foster leadership development and evolution 19

20. 12-CRS-0106 12/12 Nurturing worldwide technical communities Organize and participate in technical activities Conferences –Paper submission –Paper reviewing –Organizing a new conference –Participating in a technical or organizing committee –Organizing special activities in conferences (competitions, tutorials, special sessions, keynote speakers) 20

21. 12-CRS-0106 12/12 Nurturing worldwide technical communities Journals –Participate as an editor, author, reviewer, or as a liaison –Organize special issues of journals Education –Organize workshops, lecture series, symposiums, webinars, tutorials, etc. Recognize contributors to community Outreach –Web site –Social media platforms –Newsletters 21

22. 12-CRS-0106 12/12 Nurturing worldwide technical communities Ensure timeliness of activities within technical community –Incubate new and evolving technical subjects Expand technical community –Foster relationships with other Societies and Technical Councils, Chapters, and/or Student Branches, in interdisciplinary areas –Foster relationships with sister societies at a worldwide level Embrace and integrate all components of the worldwide technical community –Academy, industry, professionals, students, government employees 22

23. 12-CRS-0106 12/12 Nurturing worldwide technical communities Nurture diversity within technical community –Technological background, employment, geographical origin, gender, age Nurture future leadership –Train future leaders within technical community –Experienced leaders serve as mentors –Develop young volunteers and provide with increasing responsibilities –Emphasize that volunteer experience should be personally and professionally rewarding and enjoyable 23

24. 12-CRS-0106 12/12 Nurturing local technical communities Disseminate knowledge through local technical activities for the benefit of the local community: –Conferences and workshops –Identify key players in your area (distinguished speakers, volunteers, industry partnerships) –Cultivate educational opportunities (webinars, tutorials, etc.) Technical activities must be organized to build interest in the community including topics and activities of interest to academics, professionals, and students Incubate new and emerging technologies and application areas which are of special interest to local area 24

25. 12-CRS-0106 12/12 Nurturing local technical communities Promote networking of people Regular meetings must be held (2+ per year) Nurture diversity within local technical community Embrace and integrate components of local community Nurture future leaders of local community Recognize excellence and dedication in the local community Outreach to industry, government, educational institutions, and general public 25

26. 12-CRS-0106 12/12 Nurturing local technical communities Officers should meet regularly and stay in touch with Societies/Technical Councils to which Chapter belongs Chapter must report annually to the Section, Society/Technical Council, and IEEE Headquarters –Reporting activities allows Sections to receive more financial support from IEEE which may be partially transferred to Chapters to fund activities 26

27. 12-CRS-0106 12/12 How to Volunteer 27

28. 12-CRS-0106 12/12 How to volunteer at worldwide level (entry-level roles) 28 Organizer of technical activities ‒ Conferences ‒ Publications ‒ Educational activities ‒ Outreach services ‒ …

29. 12-CRS-0106 12/12 How to volunteer at worldwide level (mid-level roles) 29 Member of technical committees of Society/Technical Council Member of management committees of Society/Technical Council –Conference committee –Publication committee –Membership committee –Awards committee –… Member of TAB committees Member of IEEE committees

30. 12-CRS-0106 12/12 How to volunteer at worldwide level (advanced-level roles) 30 Chair of Committee of Society/Technical Council (technical, education, conference, publication, etc.) Officer of Society/Technical Council (President, Vice President, Member-at-Large of the Administrative Council / Board of Governors) Chair of TAB Committees Division Director (also member of IEEE Board of Directors) IEEE Vice President for Technical Activities (also member of IEEE Board of Directors) Chair of IEEE Committees

31. 12-CRS-0106 12/12 Available positions for mid- and advanced-level roles 31 For available positions and descriptions: Society/Technical Council: individual Society/Technical Council web sites TAB-level: IEEE Nominations and Appointments web siteIEEE Nominations and Appointments IEEE-level: TAB Nominations and Appointments web siteTAB Nominations and Appointments

32. 12-CRS-0106 12/12 Creating a technical community at worldwide level (advanced-level role) Technical Committee: technical community focusing on a specific topic within a Society or Technical Council –Identify a topic Relevant for the Society/Technical Council Broad enough within the scope of the Society/Technical Council Not overlapping with existing technical communities within the Society/Technical Council –Create the description of topic –Contact the Vice President for Technical Activities of the Society/Technical Council and propose the topic for the new technical committee –Suggest people who may be interested in participating if technical committee will be established –Suggest possible technical activities 32

33. 12-CRS-0106 12/12 How to volunteer at local level (entry-level roles) Opportunities for volunteering –Organizer of technical activities in the Chapter Conference, educational activity, … –Member of committees –Outreach services 33

34. 12-CRS-0106 12/12 How to volunteer at local level (mid-level roles) 34 Opportunities for volunteering –Mentoring activities –Secretary –Treasurer –Chair of committees

35. 12-CRS-0106 12/12 How to volunteer at local level (advanced-level roles) 35 Opportunities for volunteering –Chair –Vice Chair –Advanced mentoring activities –Outreach to industry, institutions, and general public

36. 12-CRS-0106 12/12 Creating a technical community at local level (advanced-level role) New Chapter of IEEE Society/Technical Council –Organizer must collect 12 or more signatures from IEEE members on a petition of interest (graduate student or higher- grade members of the Society/Technical Council) –Approval is required from Section and Society/Technical Council New Joint Chapter of Society/Technical Council –Comprised of two or more Societies/Technical Councils with members who share similar field of interest –Provide broader perspective / potential events and info sharing –Petition approval by Section and involved Societies/Technical Councils 36

37. 12-CRS-0106 12/12 Creating a technical community at local level (advanced-level role) New Joint Section Chapter –Membership across boundaries of two or more Sections –Only one Section is the “administrative parent,” responsible for overseeing Chapter –Provide opportunities for reaching out to communities living nearby and sharing common interests –Petition approval by inolved Sections and Society/Technical Council Expand an existing Chapter by adding further Societies/Technical Councils 37

38. 12-CRS-0106 12/12 Contacts 38

39. 12-CRS-0106 12/12 Contact Information For activities and volunteering in Societies and Technical Councils: –Contact President or Vice President for Technical Activities of appropriate Society or Technical Council For volunteering in TAB and its committees: –Contact IEEE Vice President for Technical Activities; or, –Jayne Cerone, Senior Director, Technical Activities - Volunteer Engagement (j.cerone@ieee.org)j.cerone@ieee.org For activities and volunteering in Chapters: –Contact Chapter Chairs or other officers of the Chapter in the desired technical topic and your geographical area For Chapter formation: –Rosanne Loyal, Senior Manager, Society & Committee Services (r.loyal@ieee.org)r.loyal@ieee.org 39

40. 12-CRS-0106 12/12 Any questions? 40