1. Sections and Chapters Working in Close Cooperation: “The Way to Go ” Enrique Tejera IEEE Division VII Director R10 – Regional Meeting 2011 Jogyakarta, Indonesia

2.  IEEE Organization  How Technical Societies and Regional Organizations Interact - Definitions  Actions from Sections to promote Chapters Activities  Sections and Chapters Obligations  Financial Resources for Sections and Chapters  Recommendations and suggestions on how chapters and sections can provide benefits to the membership AGENDA Sections and Chapters Working in Close Cooperation: “The Way to Go”

3. The IEEE Regions Sections and Chapters Working in Close Cooperation: “The Way to Go”

4. MEMBERS Board of Directors Assembly Publications, Services and Products Board IEEE-USA Standards Association Educational Activities Board Regions & Sections Tech Cmtee Societies & Tech. Councils Member & Geo Activities Board Technical Activities Board IEEE ORGANIZATION Sections and Chapters Working in Close Cooperation: “The Way to Go”

5. Regions 10 geographic groups within IEEE –Regions 1-6 in United States –Region 7 Canada –Region 8 Europe, Africa and Middle East –Region 9 Latin America –Region 10 Asia and Pacific Islands Each Region Director sits on the IEEE Board of Directors –Nominated by Sections within that Region –Elected by members within that Region –Serves 2 years as Director-Elect & 2 years as Director Sections, Chapters, Student Branches

6. Divisions 10 technical groupings within IEEE Each Division Director sits on IEEE Board of Directors and TAB –Nominated by Societies within that Division –Elected by members of Societies within that Division –Serves 1 year as Director-Elect & 2 years as Director

7. Societies and Councils A Technical Society is a group of IEEE members who work in the society’s technical areas. Societies have individual members who voluntarily pay to belong to that society. A Technical Council is a grouping of societies that all have work in a conjoined technical field. Councils do not have individual members.

8. Instrumentation & Measurement Intelligent Transportation Systems Lasers & Electro-Optics Magnetics Microwave Theory & Techniques Nuclear & Plasma Sciences Oceanic Engineering Power Electronics Power Engineering Product Safety Engineering Professional Communication Reliability Robotics & Automation Signal Processing Society on Social Implications of Technology Solid-State Circuits Systems, Man, & Cybernetics Ultrasonics, Ferroelectrics, & Frequency Control Vehicular Technology Society Membership l Aerospace & Electronic Systems l Antennas & Propagation l Broadcast Technology l Circuits & Systems l Communications l Components, Packaging, & Manufacturing Technology l Computer l Computational Intelligence (formerly Neural Networks) l Consumer Electronics l Control Systems l Dielectrics & Electrical Insulation l Education l Electromagnetic Compatibility l Electron Devices l Engineering in Medicine & Biology l Engineering Management l Geoscience & Remote Sensing l Industrial Electronics l Industry Applications l Information Theory Member Benefits

9. Societies and Technical Councils (1) Division I –IEEE Circuits and Systems –IEEE Council on Electronic Design Automation –IEEE Electron Devices –IEEE Nanotechnology Council –IEEE Solid State Circuits Division II –IEEE Components, Packaging, & Manufacturing Technology –IEEE Dielectrics and Electrical Insulation –IEEE Industry Applications –IEEE Instrumentation and Measurement –IEEE Power Electronics –IEEE Ultrasonics, Ferroelectrics, and Frequency Control Division III –IEEE Communications Division IV –IEEE Antennas and Propagation –IEEE Broadcast Technology –IEEE Consumer Electronics –IEEE Electromagnetic Compatibility –IEEE Magnetics –IEEE Microwave Theory and Techniques –IEEE Nuclear and Plasma Sciences –IEEE Council on Superconductivitiy Division V and VIII –IEEE Computer Division VI –IEEE Education –IEEE Industrial Electronics –IEEE Product Safety Engineering –IEEE Professional Communication –IEEE Reliability –IEEE Social Implications of Technology –IEEE Technology Management Council

10. Division VII –IEEE Power & Energy Division IX –IEEE Aerospace and Electronic Systems –IEEE Geoscience and Remote Sensing –IEEE Information Theory –IEEE Intelligent Transportation Systems –IEEE Oceanic Engineering –IEEE Signal Processing –IEEE Vehicular Technology Division X –IEEE Biometrics Council –IEEE Computational Intelligence –IEEE Control Systems –IEEE Engineering in Medicine and Biology –IEEE Photonics –IEEE Robotics and Automation –IEEE Sensors Council –IEEE Systems, Man, and Cybernetics –IEEE Systems Council Societies and Technical Councils (2)

11. IEEE ORGANIZATION Technical Activities Board Parents - WIE, Consultants, GOLD, Technical Societies Divisions M G A Sections and Chapters Working in Close Cooperation: “The Way to Go”

12. Technical and Member & Geographic Entities

13. IEEE ORGANIZATION IEEE MGA Regions Sections TAB Divisions Societies Chapters Sections and Chapters Working in Close Cooperation: “The Way to Go”

14. DEFINITIONS - GEOGRAPHIC - TECHNICAL “A Chapter is a technically-oriented organizational unit… formed to promote the interests of Section Members in a specific technical area associated with one or more of the IEEE Societies.” -TAB Operations Manual “Sections. A Section shall be the basic operating geographic organizational unit of IEEE and shall be constituted by a minimum of fifty (50) members. A Section shall be established with the approval of the Regional Activities Board by petition of those who live/work in relatively close proximity to be served by activities that further the missions of IEEE”. - IEEE Bylaws “Chapters. A Chapter shall be a technical subunit of a Region, one or more Sections or a Geographic Council. A Chapter shall comprise a minimum of twelve (12) members of a Society, or group of Societies and shall be established by petition to the parent geographical and technical organizational units concerned to fulfill the mission of IEEE”. - IEEE Bylaws Sections and Chapters Working in Close Cooperation: “The Way to Go”

15. DEFINITIONS - WHAT IS AN IEEE SECTION? Section  A group of members in defined area in an IEEE Region  Requirements for formation – 50 IEEE members  Validity – Minimum of 25 IEEE members in one year  Activity – Minimum of five (5) activities per year  Information – Secretary and Treasurer Reports  All Section Chairs are voting members in the Regional Committee  Resources - Region, Societies, Section/Chapter Support, IEEE Web-Sites Sections and Chapters Working in Close Cooperation: “The Way to Go”

16. DEFINITIONS WHAT IS AN IEEE TECHNICAL CHAPTER? CHAPTER  A group of members of one or several IEEE societies in an IEEE Section  Requirements for formation – Minimum of 12 members of IEEE societies  Validity - Minimum of 10 members in one year  Activity – Minimum of two (2) activities per year  Information – Activities Reports  Responsibilities – The Chapter Chairs are voting members in the Sections boards.  Resources - Section, Societies, Region, Section/Chapter Support, IEEE Web-Sites Sections and Chapters Working in Close Cooperation: “The Way to Go”

17. HOW THE SECTION CAN HELP SECTION  Provide forums during technical activities of the section where chapters can present their own activities  Encourage Chapter activities  Provide lists of distinguished lecturers to the chapters  Coordinate meetings with representatives of the industry who can support chapters activities ……. Sections and Chapters Working in Close Cooperation: “The Way to Go”

18. SECTION  Promote join meetings with other technical and professional organizations  Organize workshops, tutorials and other programs to help chapters in their performance  Explore the utilization of technical an economical resources  Develop specific technical projects to get funding and resources from IEEE, Societies, Region, etc...... HOW THE SECTION CAN HELP Sections and Chapters Working in Close Cooperation: “The Way to Go”

19. SECTION  Promote the formation of chapters facilitating resources for the development of technical and professional activities  Create and maintain up to date the WEB site to maintain the membership informed about activities and resources  Plan and prepare schedule of activities to avoid conflicts between chapters activities within the section  Recognize volunteers with awards and recognitions programs well defined HOW THE SECTION CAN HELP Sections and Chapters Working in Close Cooperation: “The Way to Go”

20. IEEE ORGANIZATION IEEE MGA Regions Sections TAB Divisions Societies Chapters Sections and Chapters Working in Close Cooperation: “The Way to Go”

21. REGION  Keep contact with all Sections and chapters regularly  Attend major Section and Chapters Activities  Program formation and training workshops  Program technical conferences for Sections and Chapters  Help the Sections and Chapter to program their Web Sites  Provide lecturers and incentive Sections and Chapters to get involved in Technical and Professional Activities  Provide special funds and awards when necessary HOW THE REGION CAN HELP Sections and Chapters Working in Close Cooperation: “The Way to Go”

22. HOW THE SOCIETIES CAN HELP SOCIETIES  Maintain contact with all Sections and Chapters regularly  Provide lecturers for Chapters and Joint chapters  Motivate membership to participate in the Section and Chapters activities  Encourage Chapters and Sections to co-sponsor activities  Promote joint activities with other technical organization …… Sections and Chapters Working in Close Cooperation: “The Way to Go”

23. HOW THE SOCIETIES CAN HELP SOCIETIES  Promote the development of technical programs that can generate their own resources  Motivate the chapters to use the Distinguished Lecturer Program  Coordinate Technical Activities with Sections and Chapters  Provide financial resources for Chapters and Sections  Program Training workshops for the formation of champions Sections and Chapters Working in Close Cooperation: “The Way to Go”

24. CHAPTER AND SECTION OBLIGATIONS  Attend Section Congress (Section Chair)  Motivate the Activities in the Chapters (Technical Activities Coordinator)  Coordinate activities with the student branches (Student Activities Coordinator)  Guide the student branches to use IEEE resources (Student Activities Coordinator)  Coordinate the membership development activities (Membership Coordinator) …….. Sections and Chapters Working in Close Cooperation: “The Way to Go”

25.  Develop, implement and activate Affinity group such as WIE, GOLD and others (Membership Coordinator)  Use IEEE Data Base y motivate membership to participate in activities (Membership Coordinator)  Document and keep up to date section By Laws (Section Chair)  Call to elections, promote nominations in accordance with section rules (N&A Coordinator) ……. CHAPTER AND SECTION OBLIGATIONS Sections and Chapters Working in Close Cooperation: “The Way to Go”

26.  Recognize Members, Fellows, Seniors, Excellence, Dedication and Work for the Section/Chapter (Awards Coordinator)  Communicate to the membership the Section, Chapters and Student Branches events (Communications Coordinator)  Communicate to the membership information related to the Section (Communications Coordinator)  Create and keep up to date WEB site with important links and information including schedule of events (Communications Coordinator) CHAPTER AND SECTION OBLIGATIONS Sections and Chapters Working in Close Cooperation: “The Way to Go”

27.  The Section receives $2,000.00 (Annual) for completing a minimum of 5 activities and maintaining a membership of at least 25 members  The Section receives $3.00 (Annual) for each active member (M, S, A); $1.5 AF and $4 for SM,F.  The Chapters receive $200.00 (Annual) completing a minimum of 2 activities and maintaining a membership of at least 10 members FINANCIAL RESURCES FOR SECTIONS AND CHAPTERS Sections and Chapters Working in Close Cooperation: “The Way to Go”

28. FINANCIAL RESURCES FOR SECTIONS AND CHAPTERS  The Section receives a bonus of 10% (Annual) for the submittal of annual reports (Activities +Financial) on time + $200 additional if they complete more than 10 activities  The Chapters with more than 6 technical activities receive additional $75  Several societies provide awards and recognitions in function of chapters performance during the year  Section and Chapters receive also special finance for technical activities and other important projects …….. Sections and Chapters Working in Close Cooperation: “The Way to Go”

29. RECOMMENDATIONS AND SUGGESTIONS  Investigate and identify what are the chapters needs  Revise the resources offered by IEEE and societies for the use of technical Chapters  Make use of the Distinguished Lecturers Program  Establish training programs and workshops for the formation of champions in the sections  Identify where there is potential for the formation of new technical chapters and push them forward  Comply with the requirements of activities and reports to maintain the chapters active ………. Sections and Chapters Working in Close Cooperation: “The Way to Go”

30. RECOMMENDATIONS AND SUGGESTIONS  Promote coordinating meetings between Chapters/Section for the activities programming  Establish working procedures where the chapters manage the technical aspects of the Section and the Section officers the administrative part.  Establish programs to recognize and award for outstanding members in technical aspects in the Section  Promote a close relation between IEEE/Industry in the Section offering activities attractive for those companies Sections and Chapters Working in Close Cooperation: “The Way to Go”

31. Questions – Comments Sections and Chapters Working in Close Cooperation: “The Way to Go”