08 | Configuring SharePoint Online Anthony Steven | Principal Technologist, Content Master Martin Coetzer | Portfolio Architect, Microsoft

Module Overview Plan a Collaboration Solution

Manage SharePoint Site Collections Common Errors and Best Practice Guidelines

Plan Site Collections Which site templates? How many site collections? 8: Configuring SharePoint Online Which site templates? How many site collections? How much storage? Do you need to grant external user access? Who will be site collection administrators?   Top-Level Site lucernepublishing.com Subsite lucernepublishing.com/sales lucernepublishing.com/marketing lucernepublishing.com/finance

Create Site Collections 8: Configuring SharePoint Online Create site collections Site name, domain name, URL path Template Site collections administrators Storage and resource quotas Delete site collections Retained in Recycle Bin for 30 days Restore site collections Within 30 days to restore yourself Within a further 14 days for Microsoft to restore  

Configure Site Collections 20346A Configure Site Collections 8: Configuring SharePoint Online View site collection properties Define site collection owners Primary and standard site collection administrators Share a site collection Set site collection quotas Storage Server Resources Upgrade site collection settings If version is not most recent  

Demo: Creating and Configuring Site Collections

Managing Site Collections with PowerShell 8: Configuring SharePoint Online Setup the SharePoint Online Management Shell Install Windows PowerShell 3.0 Download and install the SharePoint Online Management Shell Connect to the SharePoint Online service Connect-SPOService Create and configure site collections New-SPOSite Set-SPOSite Remove-SPOSite Restore-SPODeletedSite  

Configure the Public Website 20346A Configure the Public Website 8: Configuring SharePoint Online Modify the look and feel of the Public Website Use a custom domain name for SharePoint Online Prepare the Public Website Associate domain name with Public Website URL (SharePoint Online only) Create DNS records Use a custom domain name for all services Add domain name and create DNS records for Exchange Online and Lync Online  

Common Errors and Best Practice Guidelines 8: Configuring SharePoint Online Common errors Granting too many or not enough permissions Setting quotas too high or too low Poor planning of site collections, domains, and URLs Best practices Follow the KISS principle Centralize your management of SharePoint Online Maintain your site to keep it fresh and up to date Plan your permission structure carefully Keep thorough and up to date documentation Work with SharePoint developer or partner  

Configure External User Sharing Common Errors and Best Practice Guidelines

Plan External User Sharing 8: Configuring SharePoint Online Users sometimes need to share documents with, or collaborate with, external users Share a whole site with external users by inviting them to sign in to your site Share individual documents with external users by inviting them to sign in to your site Share individual documents with external users by sending them an anonymous guest link Plan how and what to share Understand what external users can and cannot do when external user sharing is enabled  

Enable External User Sharing 8: Configuring SharePoint Online Enable or disable external user sharing at two levels: Tenant Site-collection Do not allow sharing outside your organization Allow external users who accept sharing invitations and sign in as authenticated users Allow both external users who accept sharing invitations and anonymous guest links  

Demo: External User Sharing

Share Content with External Users 8: Configuring SharePoint Online Share Sites Invitations (users need to sign in) Read, Edit, or Full Control Share Documents Anonymous Guest Links (share by email, chat, social media) View Only or Edit View Who Sites and Documents are Shared With  

Remove External User Sharing 8: Configuring SharePoint Online Remove External User Permissions Revoke Invitations If they have not been accepted Disable Anonymous Guest Links Turn off External User Sharing For the tenant For the site collection only  

Common Errors and Best Practice Guidelines 8: Configuring SharePoint Online Common errors Sharing more content than is necessary Granting more shared access than is required Forgetting you’ve created anonymous guest links Best practices: Plan what external users can see and access Consider creating a site purely for external users Use the principle of ‘least privilege’. Avoid using anonymous guest links for sensitive content Ensure you know the identity of any external users  

Lesson Three Plan for OneDrive for Business

Plan for Yammer Integration 8: Configuring SharePoint Online Yammer Enterprise-class social network for organization’s users to collaborate in a secure manner Basic or Enterprise versions Use Yammer with Office 365 Replace Newsfeed with Yammer Use Yammer app for SharePoint Settings>Enterprise Social Collaboration Users can still use Newsfeed  

Plan for Co-Authoring Co-authoring in SharePoint Online 8: Configuring SharePoint Online Co-authoring in SharePoint Online Enables multiple users to work on the same document without affecting each other Planning for co-authoring in SharePoint Online Permissions Versioning level Number of versions Require check out Content approval Co-authoring support for SharePoint Online Co-authoring in mixed Office environments  

Plan for OneDrive for Business 8: Configuring SharePoint Online OneDrive for Business Private library for the storage, organization, and sharing of users’ work documents Share with ‘Everyone’ or specific users Provided with some Office 365 plans Not the same as OneDrive but called ‘OneDrive’ in UI Sync OneDrive for Business to local computer SYNC>Sync now Resyncs automatically when back online Set storage quotas on OneDrive for Business folders 25GB, 50GB, or 100GB  

Module Review Plan a Collaboration Solution