PowerPoint Presentations If you click too fast and miss something you can also use the Page Up and Page Down buttons Computer Tech Mr. Harkness In this lesson you will use PowerPoint® to create a multimedia presentation called “All About ME!” This slide presentation will take you through each step visually and you can read the instructions in the lesson guide at the same time. To move ahead click your mouse, or you can use the Page Down button to move forward or the Page Up button to move backward. To move on in each screen click your mouse or use the Page Down button

Introduction PowerPoint Electronic Presentations PowerPoint Electronic Presentations are used widely in the business world as well as in higher education. Most employers, when asked by the Utah State Office of Education, said that with good word processing skills and spreadsheet skills a knowledge of electronic presentations is something that they want their employees to have. In the business world work is driven by information. Numbers on a page are important, but to get the information across to those who need it in a quick and efficient manner is done by visual representations so charts, graphics, and text in a presentation save time and improve understanding.

Purpose The State Board of Education found that colleges and businesses want students and employees to be able to make and present an electronic presentation. Colleges use presentations for: Reports Projects Businesses use presentations for: Training Universities professors, more and more, require oral and visual presentations as well as writing for assignments. Businesses require employees to report and train using presentations also. It is important that your presentation be written well with good spelling and punctuation as well as good visual elements. No one wants to do business with a company whose advertisements, web pages, or communications have errors in them. People won’t do business with a company that doesn't look professional. And you don’t want to look dumb in front of your boss or college professor. Back in the 1970s when I managed three departments for a large department store I was required to report every two weeks to the store director and other department managers. Back then I had to use hand drawn charts on poster board and give out numbers reporting amount of sales, cost of goods sold, labor costs, projections of sales, items I wanted to put on adds for the week and how much my department would make on each sale item as well as where in the store I was going to put my displays. It would have been so much easier with a PowerPoint presentation.

Your Assignment Learn to Use Power Point Create a Presentation Print Note Pages Give Your Presentation to the Class Your assignment is to learn to use PowerPoint and the easiest way is to report on something you know a lot about and don’t have to do much research on at first. You’re going to do the activities listed on this slide.

Project: All About Me! Preparation Start PowerPoint Wizard Backgrounds, Themes, and Clip Art Animations Transitions Saving and Printing Your project is a presentation on yourself. That is the easiest way to start as you don’t have to do a lot of research. Think about and write down on some scratch paper, some of the most important things that you think other people should know about you. Don’t get too detailed or personal, but include some things that would help make the presentation interesting and informative. These are the steps we will go through as we build your presentation.

Preparation You Will Use All Nine of the Following Topics for Your Presentation: Where I Live How Many People Are in My Family My Hobbies My Favorite Foods What I Want to Do When I Finish School The Funniest Thing That Has Ever Happened to Me My Favorite Music My Favorite Sports Conclusion These are the topics you are going to use in your presentation. Make sure that you cover all of these and do it in this order covering all nine topics.

Preparation Think about each of the topics and write down on some scratch paper, some of the most important things that you think other people should know about you. Include some things that would help make the presentation interesting and informative. This slide is self explanatory. Make sure you have something to say, but don’t get too revealing.

Open the Program Click on Start > All Programs > Microsoft Office > PowerPoint To start the program you click on Start > All Programs > Microsoft office > Microsoft Office PowerPoint 2003. Your computer will not have as many programs on it as mine does so it will look a little different, but the steps are the same.

To start this assignment click on “From AutoContent wizard… When you open the program the following screen appears: Click on Create a new presentation We are going to use the AutoContent Wizard to create our presentation. It gives us a structure to start out with just like a five paragraph essay. You will have a Title Page, Introduction, Topics of Discussion, a slide for each topic, and a conclusion. Make sure you capitalize the first letter of each word in your title and put an exclamation point at the end.

Auto Content Wizard Make sure General and Generic are chosen Type in: All About Me! For the presentation title When the AutoContent wizard starts it will look like this: Click on Next Click on Next Click on Next Click on Finish Click on Next

Highlight the text and type your own name here Making the Title Page Highlight the text and type your own name here The following screen will appear: Or you may Highlight the line in the outline view at the left and type it in

Using the Wizard Template These lines on the wizard suggest what content should be on each slide. Using the Wizard Template The Wizard Template gives you an outline structure to follow Each presentation should have: Title Page Introduction Topics of Discussion Topics Conclusion

Introduction Highlight and replace the text with your information Now you type a sentence that states that you’re presenting yourself to the class so they can get to know you better. Then type your name on the line that says Identify yourself

Topics of Discussion Now type in the nine topics mentioned at the first as a bulleted list Where I Live How Many People Are in My Family My Hobbies My Favorite Foods What I Want to Do When I Finish School The Funniest Thing That Has Ever Happened to Me My Favorite Music My Favorite Sports Conclusion

Replace with Where I Live Topic Slides Replace with Where I Live You will now take each of the topics of discussion and make a slide for each Put the main idea here like “I Live in Ogden” Now down in the note section put all the details you can about your main idea: “Our house is green, we have alligators in a pond etc…….”

New Topic Slide Click on Insert Then New Slide In this new slide continue placing the topic in the title box, the main idea in the next box, and the details in the note area. When you need a new topic slide you can click on Insert > New Slide

Themes, Backgrounds, and Clipart Click on Format > Slide Design A new tool window appears on the right. Use the scroll bar to view and then choose a new design You have two kinds of slides in your presentation so far, a Title slide and regular slides with one bulleted text box. To apply a design template for your presentation do the following:

This window will appear, now click on the expand button Backgrounds This window will appear, now click on the expand button If you don’t want a theme you can make a custom background by right-clicking on the slide The following box will appear: Click on Background

Backgrounds From the custom background dialog box you can choose: Colors More Colors Fill Effects Click a color here to change the background color Click here to choose effects like pictures, textures, and gradients Click here to choose more colors

Custom Backgrounds cont. This tab allows you to choose patterns for the background. You can choose the two colors also. Choosing this tab allows you to choose from the textures When you click on gradient you can choose from these options to change the entire background Custom Backgrounds cont. You can use a photo for the background. Click on Select picture >My Computer > busdir (G:) > photohm and there are 326 different photos to choose from Be careful using patterns because they sometimes make it hard to read the screen This shows a preview of the background

Title and Slide Masters You probably want to delete the red line also by clicking on it and pressing the Delete key. Then Close Master Slide You might not want this blue shape on your slide now so click on View When you chose a custom background the extra graphics in the theme remained To take these out so that your background has just what you want in it choose View > Master > Title Master Click on Master > Slide Master From here you can click on the blue shape and then press the Delete key

Changed Slide Master Here is the slide after changing the Slide Master.

Clip Art For your assignment you need one clip art for each slide. Do not download any; just use the clip art that is provided by Microsoft Office Professional Click on Insert > Picture > Clip Art

To insert clip art click on Insert > Picture > Clip Art Click on the Picture to insert it in your slide When this box appears type a subject in the search for box and click on GO

Click on the clip-art and hold the button down to drag an place it where you want it on your slide You can resize the clip-art by clicking on one of the corner handles and dragging to be larger or smaller.

Transitions A transition is how you get from one slide to the next From this box you choose the effect and timing. For this presentation choose Automatically after and put in 6 seconds You can choose a transition for each slide, but for now click on Apply to All Transitions A transition is how you get from one slide to the next Choose a transition by clicking on Slide Show > Slide Transition

To print note pages click on File > Print Printing To print note pages click on File > Print You need to print your note pages You will use the note pages to give your presentation Click on File > Print Click on the expand menu button and then on Note Pages in the Print What box Then click on OK

Rehearse Timings The timing box appears in the upper left hand corner. You click on the right arrow when you are ready for the next slide. Use your note pages to give your presentation, click on the right arrow to move ahead to the next slide. To view your presentation and set the timing duration for each slide click on Slide Show > Rehearse Timings When you are finished save the timings and rehearse it again by pressing F5. You may go back and change the timings by running Rehearse timings again or going to the individual slide and clicking on Slide Show > Slide Timings and adjusting the seconds.