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2 August Recommendation 9.1 of the Strategic Information Technology Advisory Committee (SITAC) report initiated the effort to create an Administrative Systems Master Plan (ASMP) by stating: Creation of a Master Plan for campus wide administrative systems will clearly align resources and investments with the Universitys mission and goals. By providing a comprehensive roadmap for work ahead, the Master Plan will encourage coordination and collaboration between business areas and within the development community. Background- SITAC Recommendation

3 September the Business Services Committee (BSC), in conjunction with the IT Architecture and Infrastructure Committee (AIC) and the Administrative IT Leaders (AITL) Advisory group, began the process of researching, analyzing, benchmarking, and developing this master plan for the Universitys administrative systems. 8 workgroups formed. September ASMP charter completed March ASMP completed and approved by BSC and SITAC April Work begins on ASMP initiatives Background- ASMP Milestones

4 Change is needed to: Take advantage of technical advancements Mitigate the risks of relying on an aging technology toolset (ADABAS and NATURAL) Improve the ability to interface with vendor product Implement up-to-date IT standards and best practices Opportunity to improve business and administrative practices and efficiencies Background-Case for Change

5 Background- Transition

6 Background- Governance

7 Initiative 1.1: Develop System Replacement Roadmaps Initiative 1.2: Improve Design and Management of Data to Enhance Decision Making Requirement 1: Create Business Driven Systems and Data Management Background - ASMP Findings

8 Requirement 2: Modernize the Administrative IT Infrastructure Initiative 2.1: Design and Build an Open Systems Technical Environment Requirement 3: Strengthen the Systems Development Processes Initiative 3.1: Adopt Common Software Development Methodology Background - ASMP Findings (cont.)

9 Chief Information Officer (CIO) to develop the templates for consistency Replacement options for the multi-year transition: Cloud-based solutions, such as Workday Software packages, such as Oracles PeopleSoft Custom development using Python or Java programming languages on Oracle databases Open source options, such as Kuali Initiative 1.1: Develop System Replacement Roadmaps

10 Pilot Area Roadmaps- Complete Business Area Roadmaps- In Progress –Target 11/16 Combined Human Resource Session- 11/02 Combined Financials Session – 11/15 Combined Student Session – 11/16 Enterprise-level Roadmap- In Progress – Target 12/28 Unit-level Administrative Applications Showcase-12/10- 12/11 Initiative 1.1: Develop System Replacement Roadmaps-Status

11 Initiative 1.1: Develop System Replacement Roadmaps- Vendor Demos We conducted three vendor site visits to gather information about potential solutions: Kuali Workday PeopleSoft Other alternatives will be considered.

12 Initiative 1.1: Develop System Replacement Roadmaps-Next Steps Project Management and Quality Assurance Facilitate Contract Negotiations - Up Project Start - Up Define System Requirements Evaluate and Select Vendor(s) Develop RFP and Evaluation Process Negotiate Contract(s)

13 UT Austin must improve the design and management of systems, processes, data structures, and reporting tools to better support the use of data in decision making. Access to institutional information is critical for operational, planning, and research purposes. The Information Quest (IQ) Data Stewards group must establish policies on the definition, access, and use of institutional data. Initiative 1.2: Improve Design and Management of Data to Enhance Decision Making

14 Direct Access pilot project will focus on student flow and graduation rates. Bring together data from multiple sources such as admissions, registrar, financial aid Redesign the data architecture and infrastructure to meet campus demands Partnering with stakeholders in colleges and the Provosts office for first iteration Initiative 1.2: Improve Design and Management of Data to Enhance Decision Making- Status

15 Pilot project will serve as springboard for: Establishing policies for expanded access to institutional information Creating consistency in definitions, business rules, and performance indicators related to key institutional subject areas Integrating data across subject areas in a single data warehouse Providing alternate methods for data access Initiative 1.2: Improve Design and Management of Data to Enhance Decision Making- Status (cont.)

16 Open Systems must be the foundation for UT Austins administrative IT infrastructure in order to enable integration with third-party applications and provide greater levels of flexibility of choice It is expected that the new technical infrastructure will be designed and built in phases AIC will provide oversight and project sponsorship, forming working groups from technology leaders across campus, including AITL Initiative 2.1: Design and Build an Open Systems Technical Environment

17 AIC has developed a workgroup Prioritized at top of AIC initiatives Working to make Kuali sandbox available for assessment Initiative 2.1: Design and Build an Open Systems Technical Environment- Status

18 AIC will work with the AITL and other technology leaders across campus to develop a common framework for how UT Austin approaches project development, sustainment, and software change management. All new administrative systems projects and customer service will be at Level 3 of Capability Maturity Model Integration (CMMI) spectrum and will employ the standardized methods, procedures, and tools. Initiative 3.1: Adopt Common Software Development Methodology

19 AIC has developed Software Development Methodology workgroup Information Technology Services is currently applying CMMI framework to their projects Initiative 3.1: Adopt Common Software Development Methodology

20 High-Level Timeline for Initiatives

21 Questions?