Expanding the Volunteer Role Get Involved: Powered By Your Library A New Initiative of the California State Library for 2008/09 Expanding the Volunteer Role December 3-4, 2008

Get Involved: Powered By Your Library Partnership with VolunteerMatch.org on a special library recruitment portal -- library as “hub” for volunteerism Advisory Task Force Pilot libraries identifying best practices Today’s Webinar and more to come May Training Institute on how to re-tool your volunteer program

Agenda Trends and Issues Volunteer Engagement Foundation Expanded Volunteer Roles Position Descriptions

Imagine a world in which your library has all the resources it needs to: — Boomer Volunteer Engagement: Collaborate Today, Thrive Tomorrow Serve more clients Deliver more programs Strengthen its staff Spread its message more widely, and Increase its financial stability. 4

Trends and Issues Time Collaboration Technology Generational Shift Results focused Culture shift Flickr: jamelah

Boomers Leading Change Flexibility Control Achievement Entrepreneurial Partners Flickr: jaypeg21

Boomers Leading Change Community Legacy Health benefits Family volunteering Flickr: jaypeg21

Technology 24/7 Volunteering Virtual Matching Flickr: timsamoff

Steward critical initiatives Build capacity Increase impact Expand influence Steward critical initiatives Access abundance Foundation Flickr: LincolnStein

Changing the Volunteer Management Paradigm Engagement Recruitment Cultivation and Networking Placement Negotiation and Agreement

Changing the Volunteer Management Paradigm Supervision Support Review Measurement Recognition Acknowledgment Retention Sustainability

Effective Cultivation Interviewing and Negotiation Core Competencies Core Competencies Organizational Support Needs Assessment Effective Cultivation Interviewing and Negotiation Orientation & Training Supervision & Support Sustainability Strategies

Structuring Volunteer Positions Seasonal Substitute Job Sharing Rotation Segmentation Team Volunteering Virtual 13

Structuring Volunteer Positions Consultant Provide professional skills and/or content expertise Coach Share wisdom and advice in a content area  Mentor Provide support 14

Ensure consistency and continuity Position Descriptions Ensure consistency and continuity Basis for support, cultivation, and sustainability Clarify expectations and increases accountability

Volunteer Position Descriptions Title Key Responsibilities Impact and Outcome Training and Support Commitment Qualifications Benefits

Critical Questions How can you improve current position descriptions? Where could volunteers start leading? Who are your champions? What staff training and development do you need?

Get Involved: Next Steps and Timeline January – March More Virtual Training VolunteerMatch Enrollment – Post Volunteer Opportunities! February – New VolunteerMatch Hubsite Unveiled Library Teams Apply for Get Involved Institute May 5 – 7 Get Involved Institute Flickr: Joe Lanman

Thank you. When we are dreaming alone it is only a dream. When we are dreaming with others, it is the beginning of reality. -Don Helder Camara