Using Technology for Cooperative Grouping: Office 365

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Presentation transcript:

Using Technology for Cooperative Grouping: Office 365 Yixin Zhang yzhang@mcneese.edu

In fall 2018, we moved our email to Outlook In fall 2018, we moved our email to Outlook. Outlook is under umbrella of Office 365. In this session, we will discuss some of features in Office 365 we can use for collaborating among colleagues.

Collaborating Tools in Office 365 Outlook email Groups SharePoint Teams OneDrive

Outlook email Groups Scroll down on the left side of Outlook email, you will see Groups Click + on the right side of Groups, you can create a group

SharePoint Collaboration Platform “Share” Create Site: Team Site | Communication Site Create news post

Teams Private – Only team owners can add members Tasks – Called “Channel”

Teams Meeting recording:

OneDrive Cloud Storage Operated by Microsoft Store your personal files in one place Share with them with others Get to them from any device connected to the Internet No more email attachments or thumb drives – just send a link via email, text, iMessage, or Facebook Collaborate in real time using Office 365 Top: New Upload Flow Sync Left: Files Recent Shared Recycle bin

Onedrive Share:

OneDrive

References Reference for “Outlook email Groups” https://www.youtube.com/watch?v=Cg-y3p4E8sA https://www.youtube.com/watch?v=hdONEEF_5ao Reference for “SharePoint” https://www.youtube.com/watch?v=s12Jb5Z2xaE Reference for “Teams” https://www.youtube.com/watch?v=kPeW1ssd2T0 Reference for “OneDrive https://www.youtube.com/watch?v=9w4JeZhnJis https://www.youtube.com/watch?v=ZZwmxUgSfZM https://www.youtube.com/watch?v=jzo4Pjt7g18

My Recommendations If you work on a small file, like syllabus, with another faculty, use Outlook email Groups If you work on a project with several people, use Teams. “Teams” looks like project management software. SharePoint fits business world very well. I would not use SharePoint at this point. Whenever you share large-size files – PowerPoint, photo, video , send a link from OneDrive instead of attachment. Backup all your data to your OneDrive by the end of each semester.