Community Development Block Grant Mandatory Applicants Meeting 5:30 Tuesday October 9, 2018 Room 24 City Hall

Housing and Community Development Division Planning and Urban Development Department City of Portland Maine Jeff Levine, Director Planning and Urban Development Mary Davis, Director Housing & Community Development Amanda Methot, HCD Program Manager

Overview Introductions Quick Overview CDBG City’s Goals and Priorities Scoring Process Application Specific Overview Questions

Before we get started It’s a lot of information, but I will do my best to get you out of here at a reasonable hour. So please try to stay until the end. First time applying for CDBG? – PLEASE set up a meeting with me Have a specific question about your application? – Please call or email me Have another specific question about your application? – Please call or email me again! Would like clarification on something I explain tonight? – Please ask, I bet there is someone else in here with the same question.

CDBG: Federal Department of Housing & Urban Development (HUD) The Office of Community Planning and Development (CPD) seeks to develop viable communities by promoting integrated approaches that provide decent housing, a suitable living environment, and expanded economic opportunities for low and moderate income persons. The primary means towards this end is the development of partnerships among all levels of government and the private sector, including for-profit and non-profit organizations. http://www.hud.gov/offices/cpd/

CDBG: Purpose The CDBG program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. CDBG funds have been used to start or expand critical public service programs across the Nation. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. http://www.hud.gov/offices/cpd/communitydevelopment/programs/

Needs - Goals – Priorities City of Portland Needs - Goals – Priorities Needs – Goals – and Priorities chart is located online at: http://www.portlandmaine.gov/DocumentCenter/View/17914

City of Portland Needs - Goals – Priorities City of Portland Needs - Goals – Priorities *Created for 2016-2020 Consolidate Plan NEED: Housing Availability GOAL: Increase housing availability & affordability NEED: Economic Opportunity GOAL: Create economic opportunities to transition people out of poverty NEED: Address the Needs for Growing Homeless Population GOAL: Prevent and reduce homelessness. NEED: Neighborhood Investment and Infrastructure GOAL: Create strong, safe, accessible and vibrant neighborhoods

Housing Availability

Economic Opportunity

Neighborhood Investment and Infrastructure

Address the Needs of the Growing Homeless Population

Applications There will be three applications again this year Social Services Construction Development Activities / Economic Development

Using CDBG funds… For a program that did NOT receive CDBG funds last year, the service must be: 1) a new service; or 2) A quantifiable increase in the level of an existing service For a program that received CDBG last year, the organization must prove: 1) A quantifiable increase in level of service; or 2) a decrease in service would occur if the program is not funded.

Set Asides & Available funds Social Service $150,000 Community Policing Estimating $456,900 available for competitive bids Development Activity/ Construction Public Infrastructure set aside of up to 60% of the funding available to City Programs (approx. $402,000.00) Estimating at least $386,000 available for competitive bids

Scoring Matrix Scoring Matrix Possible points Guiding Principles: measurable community impact, diversity and inclusiveness, priority to lower incomes, consistent with city goals, plans, or initiatives   30 points Capacity to deliver, including financial need, leveraged funding, experience providing service, readiness to proceed, and financial stability 25 points Goal, Priorities & Community Need 33 points Partnership/Collaboration, points distributed based on highest submitted documentation (MOA, LOS or Outreach) Memorandum of Agreement (MOA) Letter of Support (LOS) Demonstrated Outreach MOA maximum of 12 points LOS maximum of 9 points Outreach maximum of 6 points The categories will remain the same, but the division of points has changed. More weight is given to Goal, Priorities and Community Need

Needs – Goals - Priorities Housing and Community Development staff will assign the priority impact points prior to the scoring by the Allocation Committee Goal High Priority 11 points Priority 7 points

Needs – Goals - Priorities Social Service: Page 7-8 Development: Page 8 Construction: Page 8

Social Services Application City of Portland Social Services Application

Development Activities City of Portland Development Activities

City of Portland Construction

Recommendations Read and follow the instructions Review the point allocations and deductions If you are new, or have a new program or project, set up a time to meet with staff to discuss eligibility Do not leave anything blank Watch your page limits Check to make sure your CDBG request and total budget is the same on the cover sheet, summary sheet, narrative and budget form (we do!) Check your math Make sure all the sections you plan to submit are submitted both electronically and in paper form If you are unsure, ask!!

Questions??