Department of General Services Safety Hazard Identification & Recognition Program

Why is a Safety Program necessary? To prevent injuries, illness and death to employees…. To prevent injuries, illness and death to employees…. And prevent damage and destruction to property And prevent damage and destruction to property

What do injured workers cost Sacramento County DGS? Direct Costs: WorkersWorkers Compensation Claims ~ $590,000/year Indirect Costs (up to 4 times Direct Costs): Overtime pay to make up for hurt staff… Hiring and training replacement staff… Time spent documenting accidents… Lower productivity & higher turnover rates… Total Indirect Costs Costs ~ $2,360,000/year TotalTotal Costs of injuries injuries ~ $2,950,000/year

Why have a Safety Incentive Program? Reduces workplace injuries and accidents from: Staff being more involved with their own safety… Supervisors involved with Identifying safety hazards… Upper Managements fiscal and leadership support

Agenda Safety Stamps – Previous Safety Stamp Recognition Program Development of Safety Slogan & Logo Find It Fix It – Current Safety Hazard Identification & Recognition Program Overall Comparison of the Programs Cost Comparison of the Programs CAL/OSHA Log information Success Stories

The IIPP is a written safety plan required by 8CCR3203 to have the following information: 1.System for assuring employee compliance with safe work practices 2.Safety communications system with employees 3.Procedures for correcting unsafe/unhealthy conditions 4.Scheduled inspections/evaluation system 5.Identify the person or persons responsible for implementation of the program 6.Accident investigation 7.Safety and health training and instruction Recordkeeping and documentation must be maintained. Highlighted areas are satisfied by DGSs Hazard ID & Recognition program. Injury & Illness Prevention Program (IIPP)

Safety Stamp Program Objective The objective of the Original Employee Safety Recognition Program was to heighten employee awareness and concern for health and safety.

Safety Stamps Program Initial DGS Safety Stamp Program Started in April 1,1996 and ended June 30, Ran for 11 years 2 months. Employees would acquire stamps by not getting hurt (or not reporting injuries). Each stamp cost $1.

Stamp Distribution The distribution of stamps to individuals was determined by an employees risk exposure potential. There were three different levels: Exposure Potential Criteria Stamps Awarded High Personnel who work primarily in the field.72 stamps Annually Medium Personnel who work in office and field environments on a fairly equal basis. 36 stamps Annually Low Personnel who predominately work in an office environment 18 stamps Annually

DGS wanted to distinguish its new Find It Fix It program from the previous Safety Stamps program. A new safety logo and slogan would be created and incorporated into forms, merchandise, and uniforms. Its creation would involve all DGS employees in order to bring awareness to the new safety program. Safety Slogan

A contest was held among the employees of DGS to create a safety slogan. –1 st Place SAFETY IS NO ACCIDENT Submitted by Tom Abel, Building Security Attendant –2nd Place YOUR SAFETY IS PRICELESS Submitted by Tom Lee, Senior Contract Services Officer –3rd Place THE BEST WAY IS THE SAFE WAY Submitted by Henry DeWulf, Stock Clerk

Once the slogan was selected, a group of DGS staff incorporated the slogan into a Logo. This Safety Logo was placed on the prizes and forms for the Find It Fix It Program. Safety Slogan and Logo

The Safety Logo was created into a patch and sewn on all DGS uniforms. Safety Slogan and Logo

Find It Fix It Program Current DGS Safety Incentive Program started 1/1/2007 Running time 1 year 9 months. Staff members are awarded select prizes for significant safe behavior, and identifying hazards. Examples of significant safe behavior includes, but is not limited to, the following: 1.Leading a safety meeting 2.Recognition for safe work behavior 3.Revising or developing new codes of safe practice 4.Serving as a trainer or co-trainer for a safety training class 5.Identifying safety hazards 6.Identifying appropriate corrective measures for safety hazards 7.Involvement in a life saving event or activity

Find It Fix It Program Recognition for safe work behavior: –Supervisorial or Safety Staff fill out a safety recognition ticket explaining what safety activity took place. –Recognized employee chooses a mug, hat, or lunch container and sends it into DGS Safety.

Find It Fix It Program Identifying a safety hazard: –Staff fill out a Find It Fix It or Safety Suggestion Hazard Observation Form and submit them to their supervisor.

Individual Prizes Mugs, Lunch Containers, and Hats are given out for each safety recognition and Find It Fix It Form.

Vests and Jackets are popular prizes during the cold months (1 per 5 entries). Quarterly Prizes

The following prizes are popular during the warm months (1 per 5 entries). Quarterly Prizes

Year-End Prizes At the end of the year there is a drawing for a single winner of a variety of prizes.

Distribution Statistics DivisionRecognitionHazard ID Ball Cap Hat MugsLunch Cont.Folding Hat Facilities – Bradshaw Facilities – Downtown Facilities – Airport Fleet Parking Support Services Contracts & Purchasing DGS Admin Totals

Prize Costs Mugs$6.99 Ball Cap Hats$10.80 Fold N Go Hats$3.75 Lunch Container$5.99 Vests$45.69 Vest XXL$47.28 Jacket$67.35 Jacket XXL$70.80 Quarterly Prizes$ $62.50 Pens$0.93 Patches$1.39 Sew on$1.50 Year end Prize<$100.00

Set Up Of Find It Fix It Program Monetary Investment 2000 Uniform Patches = $2, Uniform Patches Sewn On = $3, Pens = $ Mugs = $1, Ball Cap Hats = $1, Fold N Go Hats = $ Lunch Containers = $675 Vests (4L, 6XL, 2XXL) = $616 Jackets (4L, 6XL, 2XXL) = $1,008 Total Start Up Investment = $11,998Total Start Up Investment = $11,998 Time Investment Safety Committee Discussions Safety Slogan Contest Safety Logo Development Creation and Distribution of Forms

Program Statistics – DGS Total

Program Statistics – DGS Divisions

Comparison of the Two Programs Safety StampsFind It Fix It Advantages 1.Incentive for working safely and not getting injured. 2.More personalized prizes 1.Rewards safe behavior and identification of safety hazards 2.Supervisors are more aware of staff safety. 3.Avg costs $303.61/Qtr Disadvantages 1.Avg costs $6,615/Qtr 2.Not effective for rewarding safety hazard identification. 3.Provides incentive for not reporting accidents/injuries. 1.Less personalized prizes. 2.No incentive for not getting hurt.

Safety stamp program only sought to lower reported injuries. –Only a Safety Recognition program –Did not help alleviate the causes of safety hazards. Find It Fix It and recognition system: –Identifies and resolves safety hazards –Recognizes and rewards observed safety actions. Overall Comparison of the Two Systems

Find It Fix It program increases time requirements for things other than incentive program maintenance. –Safety personnel spend more time on investigating identified hazards. –Building maintenance personnel spend more time on correcting identified hazards. –Architectural Services Design (ASD) may become involved. The costs of the Safety Stamp program are not validated by the DGS CAL/OSHA logs recordings. Overall Comparison of the Two Systems

Costs of Incentive Programs

CAL/OSHA Statistics

Success Stories Identified a fall hazard in a parking garage. While changing light bulbs, worker can fall 6 stories. Applicable Regulations: –8CCR3211 Wall Openings

Success Stories Identified a room that needs an emergency shower. UPS room is filled with batteries containing Sulfuric Acid. Applicable Regulations: –8CCR5162 Emergency Eyewash and Shower Equipment. –8CCR5185 Changing and Charging Storage Batteries.

Recognized for wearing proper PPE while handling Liquid Natural Gas (LNG). Exposure to LNG can cause serious injuries. –LNG is -260 o F Success Stories

DGS Safety Jeff Rommel, Sr. Safety Specialist Office: (916) Mobile: (916) Fax: (916) Justin Hess, Safety Specialist Office: (916) Mobile: (916) Fax: (916) Any Questions?