1. Employee Training February 12, 2014

2. Training Agenda Injury & Illness Prevention Program (IIPP) Ergonomics

3. Injury and Illness Prevention Program (IIPP)

4. Injury and Illness Prevention Program (IIPP) is a Legal Requirement Mandated by OSHA! Who, or What is OSHA?

5. OSHA is a Government Agency, as in EPA, DOT, NASA & CIA But OSHA Specializes in Safety for Employees: Occupational Safety & Health Administration

6. There are two OSHA’s: Federal and State

8. Fed OSHA Cal OSHA Employee Direction of Flow

9. Fed OSHA Cal OSHA Employee RulesRegulationsRequirements

10. Program Responsibilities 10 Human Resources Provide info on Worker’s Compensation Manage Worker’s Comp claims, filing, forms & questions Supervisors / Managers Educate / train Emp. on hazards & safe work practices Ensure unsafe equip is out of service Address safety issues to safety committee Report & investigate accidents within 24 hours Management Active leadership in EHS issues Provide adequate resources Complete all EHS training Follow safe work procedures Correct and/or report safety violations & unsafe conditions Know location & operation of safety & emergency equipment Maintain good housekeeping in work spaces Employees Human Resources Provide info on Worker’s Compensation Manage Worker’s Comp claims, filing, forms & questions Supervisors / Managers Educate / train Emp. on hazards & safe work practices Ensure unsafe equip is out of service Address safety issues to safety committee Report & investigate accidents within 24 hours

11. Identification of Workplace Hazards New Equipment & Process Revi ews –Ensure new equipment and processes meet EHS guidelines Safe Work Practices –Operating guidelines which include environment, health and safety rules, and personal protective equipment (PPE) requirements Safety Inspection s –Conducting safety walkthroughs Incident Investigations –Corrective actions Employee suggestions

12. Correction of Unsafe Practices/Conditions Substitute/Elimination of Hazard Engineering Controls –Equipment Design –Ventilation Administrative Controls –Standard Operating Procedures –Personal Hygiene Personal Protective Equipment –Safety Glasses –Gloves –Lab coats Most Effective Least Effective

13. Employee Responsibilities if Injured 1 2 3 Tell someone immediately Keep people clear if necessary Get first aid, seek medical attention, or dial 9-911 Notify a supervisor

14. Post Accident/Incident Process 14 Employees Report all incidents, accidents immediately to Supervisors Get first aid / medical attention (as needed) Supervisors & Managers Work with HR to provide Employees’ Claim form for Workers Compensation to Employee within 24 hours (as needed) Complete and submit the Accident Incident Report Form (located on shared drive) to the Safety Director within 24 hours Commit resources to and implement the corrective action plan Management Notify appropriate agencies, e.g., Cal-OSHA, in a timely manner (as needed) Record injury or illness in Cal-OSHA 300 log (recordable cases only) Assist with accident/incident investigation Document corrective actions

16. Recordkeeping/Documentation Safety Inspections and Audits Employee Training Records Medical Records Accident Statistics – CalOSHA Log 300 –Posted Feb. 1 to April 30 of following year Accident Incident Investigations Employee Concerns Corrective Actions

17. Ergonomics

18. Ergonomics is the science of fitting workplace conditions and job demands to the capabilities of the working population. What is Ergonomics?

19. Ergonomics includes the use of hand tools, power tools, as well as computers and desk items Ergonomics is not Just for Desk Jockeys*! * a person whose job involves working at a desk (Merriam-Webster Dictionary)

20. Common Signs and Symptoms Muscle fatigue Pain / discomfort Inflammation / swelling Numbness / tingling Decrease range of motion Loss of function Chronic injury cycle  Take Action Early and before the injury becomes serious!!

21. Proper set up and use of equipment is key When making changes, start with the chair, then work up to the keyboard, desk height, mouse, and monitor Try changes for at least a week Vary your tasks and positions throughout the day Take periodic breaks to stretch Report symptoms to Manager Desk Ergonomic Solutions

22. Best Practices Position chair to allow 90 degree angles for the arms and legs Position monitor 18-24” away (about an arm’s length) Position monitor at or just below eye level (Top 1/3 of screen) Keep items used most close to the body or within arms reach Evaluate frequency, force, and duration of each task Notify Manager when symptoms start

23. Exercise Injury & Illness Prevention 23

24. For ergonomic requests, please contact Ann Kelly in the Human Resources Department at extension 4212 or akelly@stmarys-ca.edu. akelly@stmarys-ca.edu. You will be scheduled for an ergonomist to perform an evaluation For additional information, contact EH&S Ergonomic Evaluation Requests

25. Thank You