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Transaction Procedures Welcome to BSIP 101 Transaction Procedures “Receiving Fuel” Instructor: Stephen Wright DPI Technical Consultant

Purpose: To enter Fuel into inventory. Note: These transactions are to enter Diesel or Unleaded.

Before & after any fuel is received it is most important to know what your current quantities for diesel and unleaded are. Thus allowing you to have quality assurance that the fuel was input accurately.

Three transactions are required to complete this procedure: ZMB19; MIGO; & ZMB20 Let’s get started -

Your screen should look similar to the example at the right. From the SAP R/3 Easy Access screen box type ZMB19 or from your favorites menu, select transaction ZMB19 – Inventory Query: IVBA. Your screen should look similar to the example at the right.

Plant Enter your plant number ZMB19 Screen Steps Plant Enter your plant number Material Group Enter code 159 Execute Icon Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds.

Plant Enter your plant number ZMB19 Screen Steps Plant Enter your plant number Material Group Enter code 159 Execute Icon Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds. Record The unrestricted amounts for diesel and unleaded. Exit Click the Exit icon twice to return to the main menu.

Your screen should look similar to the example at the right. From the SAP R/3 Easy Access screen box type MIGO or from your favorites menu, select transaction MIGO – Goods Movement. Your screen should look similar to the example at the right.

MIGO Screen Steps First Matchcode Field Set to: Goods Receipt Second Matchcode Field Set to: Other Movement Type Set to: 971 Material Slip Set to: Bill of Landing; note this may be represented as “BOL” on the vendors invoice. Detail Data Click the Detail data button to expand the detail windows.

MIGO Screen Steps Material Tab Enter the appropriate code for fuel: 159000054 – Diesel 159000055 - Unleaded

MIGO Screen Steps Quantity Tab - Fuel Enter the total quantity of fuel received. Quantity Tab - Price Enter the total price paid for the fuel. This total will include the fuel cost as well as all the necessary taxes and fees.

MIGO Screen Steps Where Tab Enter your plant and your storage location. TIP: Additional information can be entered with in the text field. (Example: Invoice number.) Click the Execute Icon in the upper left corner.

MIGO Screen Steps The system will place an ü in the OK column of the table. Click the Save icon to record the fuel entry.

MIGO Screen Steps A material document number will be displayed in the status bar at the bottom of the screen. Record this number on the vendor’s invoice. Click the Exit icon to return back to the main menu.

After any fuel is received it is most important to know what your current quantities for diesel and unleaded are. Thus allowing you to have quality assurance that the fuel was input accurately. Please run ZMB20 to verify amounts and pricing.

Your screen should look similar to the example at the right. From the SAP R/3 Easy Access screen box type ZMB20 or from your favorites menu, select transaction ZMB20 – Transaction History Report. Your screen should look similar to the example at the right.

Enter the date you received fuel using MIGO. ZMB20 Screen Steps Posting Date Enter the date you received fuel using MIGO. Material 159000054 = Diesel 159000055 = Unleaded Plant Enter the four digit number assigned to your LEA. Movement Type 971 = Receipt of bulk Fuel Execute Icon Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds.

Item Transaction History ZMB20 Screen A new window appears Item Transaction History (Scroll to the right) Verify the following: Balance Prior to Transaction Transaction Quantity Transaction unit Price Total Transaction Value Click the Exit icon twice to return to the main menu.

If an error was discovered Correct Immediately! Do not issue any product before correction made; otherwise more corrections will have to be made.

Questions Email: Stephen.Wright@dpi.nc.gov

Thank You! Stephen Wright Technical Consultant