Setting up a Gmail Account & Safety Kamlesh Singh Bisht IT Specialist

Basics Send & receive digital messages and content over the internet Productivity Tool Calendar Address book Web-based can be accessd anytime & anywhere

Addresses  Format:  Username  Provider’s domain  Ex.  Free Account Providers:  Yahoo  Microsoft’s Hotmail  Google’s Gmail

Setting up a Gmail Account  Go to:  Click here to Create your Account 4

Creating a Gmail Account  Enter a password  Enter or choose a security question or write your own. 5

Creating a Gmail Account  Type in your birthdate month/day/year  Type in the word in the “word verification” box  Click on the I accept. Create my account button  You can either use Google as your home page or a tab on your home page 6

Creating a Gmail Account  Congratulations  Click on Show me my account 7

Gmail Inbox for your Account  Notice the 3 from Google in your inbox  3 tutorials explaining some of the features of Gmail. 8

Composing a “New Message”  Click on “New” or “Compose”  Contacts  Like an address book  Contains addresses & contact information

Properly Addressing a Message  Subject:  Brief description  CC (Carbon Copy)  To include other people in an message  BC (Blind Carbon Copy)  Addresses will not be visible to other parties.  Attachments  Attach or Upload files 10

Draft or Send  Draft:  Save it to send later  Send  Only click on when the message is complete and ready to go. 11.

Inbox Shows all incoming mail you have received  Click on the to read it.  All unread s are usually marked in bold text 12

Reply or Reply All  Reply  When you want to respond to an  New window will appear to compose your message  Reply All  The message will be sent to all parties in the .  **Caution** Always check the “To” box before hitting the “send” button to avoid embarrassment of sending it to the wrong people. 13

Forwarding an  Forward  Share an message with another individual 14

SPAM or Junk  Spam  Carries viruses and fraudulent scams  Do NOT open it  Move it to the Spam Folder  Do NOT open files with a attachment that has a file extension ending in: .exe .zip .scr 15

Folders or Labels  Folders or Labels  Allow you to organize your s for quicker reference. 16

Trash or Deleted Items  Deleted Items  To delete click on the “Delete” Command  Once it is deleted from the trash folder “it’s gone”  Trash Folder  Items in the trash folder are accessible 17

Etiquette  Do’s:  Keep s clear and concise  Use a relevant subject line  Add a greeting and closing line to your  "Dear Angela”  Closing  Sincerely  Thanks  Followed by your name  Be aware of your tone in your 18

Etiquette (cont.)  Check your before sending  Check it for spelling and grammar errors  Check the content and wording  Check your recipients  To  CC  BCC 19

Etiquette  Don’ts  Don’t use caps lock  An overlong signature  Don’t use hard-to-read fonts or colors  Don't overuse Reply to All  Don't try to cover too many topics  Don't forward chain s 20

Professionalism in ing  Professionalism  Not too informal  No profanity  Never convey anger  Always read your s before sending  Don’t discuss confidential information  Think before you send! 21

Companies are Monitoring  Businesses today are monitoring  Don’t use your work to write anything derogatory  Social Media  Is monitored  Beware what you post 22

Online Phishing Scams  Fishing for confidential information  Receive an which appears to originate from a financial institution  Describes an urgent reason you must "verify" or "re-submit  Consumer may be asked to provide Social Security numbers, account numbers, passwords or other information  When the consumer provides the information, those perpetrating the fraud can begin to access consumer accounts or assume the person's identity. 23

Protect Yourself from Phishing  Don’t reply to s that ask for personal or financial information  Never click links within s that ask for personal or financial information  Avoid cutting and pasting links from an message into a new browser window  Never call company phone numbers listed in an .  Don’t personal or financial information  Use anti-virus and anti-spyware software, a firewall, and spam filters. 24

Phishing  Here is an example of a Phishing Scam 25

Fraudulent s  Subject lines that:  Look important  Show concern  Examples:  Message Alert  Unauthorized Log-In Access Denied  Verification Required 26

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