Community Partnership Fund Literacy Training and Information Session Nashville Public Library Wednesday, February 13, 2019

Nashville Public Library CPF Team Questions & Applications: Kate.Rose@Nashville.gov Elyse Adler Assistant Director for Community Engagement and Education CPF Coordinator Elyse.Adler@Nashville.gov Susan Drye Assistant Director for Administrative Services Contracts and financials Susan.Drye@Nashville.gov

Overview of Community Partnership Funds CPF is a competitive grant program for non-profits serving the residents of Nashville-Davidson County. CPF awards are intended to deliver community services that are not provided by Metro Government. CPF funds may also be used by nonprofits to enhance existing Metro programs. $200,000 in literacy fund Applicants may apply for up to $50,000. An evaluation panel will review all applications and make recommendations to the Mayor’s Office.

Eligibility In order to be eligible to receive CPF, an organization must meet the following criteria: 501(c)(3) designation of exemption from federal taxation from the Internal Revenue Service; or incorporation as a non-profit with registration identification number provided by the Secretary of State as a Charitable Organization or proof of such exemption as allowed. Failure to submit this form will disqualify the application. Applicant must have been in existence for one full year by application due date (3/4/19). Recipient must provide a copy of an audit conducted by a certified public accountant for latest complete fiscal year1 and be in compliance with contract requirements of grant awards from Metro in any previous years. Non-profits applying for direct appropriations are ineligible to submit applications for CPF. 1. This requirement may be waived for non-profits with annual budgets of less than $50,000 and requests for grants of less than $5,000, per Ordinance No. BL2013-578.

Overview of RFP NPL seeks to fund eligible non-profits who will provide programs, services and activities that will positively impact third grade reading levels in Davidson County either through direct service to children or to the adults who care for them. Alignment with the Blueprint for Early Childhood Success. Applicants urged to demonstrate their use of NPL’s services and resources in their work. NPL encourages agencies to collaborate with each other in order to broaden their impact.

Why is 3rd Grade Reading Level Important?

Blueprint for Early Childhood Success 29 specific recommendations for action 6 pillars of work: Strengthen Birth – Age Three Supports Improve Quality and Access to Pre-K Strengthen the District’s Ability to Meet Student Literacy Needs Substantially Reduce Chronic Absenteeism Stem the Tide on Summer Reading Loss, and Better Maximize Out-of-School-Time Raise Public Consciousness of the Importance and Urgency of Early Literacy Read the complete report, plus associated research, online at www.blueprintforearlychildhoodsuccess.com

Blueprint for Early Childhood Success NPL will prioritize applications that directly connect to the tier one recommendations from: Pillar 1: Strengthen birth – age three supports Pillar 5: Stem the tide on summer reading loss and better maximize out-of-school time – tier one priorities broadened to encompass afterschool as well as summer

Things to consider before you begin Who: Who is your target audience? Who specifically benefits? What: What do you offer this group? What problem? What solution? How: How do you do this? How does this work? Most importantly: What does success look like?

The Proposal What is the purpose of your proposal? Short, high-level overview of your organization. Sum-up your proposal in a few succinct sentences. Not scored Describe the community need your proposal addresses. Is there data that supports this? 5 points

The Proposal Describe your proposed solution to the community need. How does it work? How is your solution realistic and attainable? Does your solution align with the recommendations outlined in the Blueprint for Early Childhood Success? Does the solution provide a program or service not provided by Metro Nashville Government OR does it enhance an existing Metro program? Give us a sense of how your audience receives the program, service, or activity you propose to provide. Do you utilize Nashville Public Library’s resources in your proposed work? Do you collaborate with other agencies and organizations in order to broaden your impact? 30 points

The Proposal Describe the target audience for your solution. Who do you plan to serve? How does this relate back to the problem and solution? 5 points What is your proposed budget? Budget narrative to support CPF Budget document. Include dollars requested and total operating costs. Budget estimates by category (supplies, staff, etc.) Any financial/in-kind contributions by partners. 15 points

The Proposal Describe your proposal’s impact and anticipated outcomes. How will you measure your impact? Articulate at least two outputs and two outcomes. Provide a clear plan for how your work will be evaluated – by what means, by whom and with what frequency. 20 points Describe your team’s experience and management plan for the proposal. Does your agency have the human capacity to do the work? Does your team have the knowledge and expertise? 5 points

The Proposal Describe your proposal’s launch plan and timeline for implementation. If your work is ongoing, please outline your workflow over the fiscal year (July 1, 2019-June 30, 2020). Is the timeline reasonable given the scope of work? 5 points Describe your sustainability plan. How will you continue your work if your proposal does not receive full funding or once the CPF grant has ended? 15 points

Application Checklist Your application must include the following in order to be considered: CPF- Literacy Proposal FY 20 application FY 20 Spending Plan Proof of non-profit status Copy of audit conducted by a certified public accountant for latest complete FY (waived for some applicants) Proof of being in existence for one (1) full year by application due date (March 4, 2019).

Reporting All agencies awarded grants will be required to provide mid-year (due January 31, 2020) and year-end (due September 2019) reporting on outputs, outcomes and budget. Each applicant must provide at least two outputs and two outcomes Output vs. Outcome How will you measure your impact? Use your own Logic Model or use our template to report.

Reporting – Sample Template Agency Name: Date: Name of Funded Program/Project: Program/Project Goal:   Anticipated Mid-Year Actual Mid-Year Anticipated Year-End Actual Year-End Output Example: Books distributed to children through special events at branch libraries. 1500 books 1473 books 3000 books 3148 books Output 1 Output 2 Output 3 Outcome Example: Parents will self report reading more often to their children after receiving a book at a branch library. 75% 57% 74% Outcome 1 Outcome 2 Outcome 3

Panel Q & A Session Late March 2019 (exact date TBD). Open to the public Review panel will have opportunity to ask questions of applicants. Strongly encouraged that you send a representative. This is NOT a presentation. Only those selected for follow-up questions may speak.

Timeline February 1, 2019- CPF- Literacy website live February 13, 2019 – Training and Q & A Session at Main Library March 4, 2019- Applications are due by 5:00pm, CST, (Submit proposal via e-mail to Kate Rose at kate.rose@nashville.gov.) Late March 2019 – Review panel Q & A Session (exact date TBD). April 2019 - The evaluation panel will make grant award recommendations for inclusion in the Mayor’s FY20 budget. Applicants will receive notification of the panel’s recommendations at that time. May – June 2019 - Metro Council will consider the recommended CPF grant awards during the budget process. Council provides final approval of award amounts. July 2019 – Contracts executed with funded agencies.

https://library.nashville.org/community- partnership-fund-literacy-rfp Questions? What questions do you have? Feel free to reach out later if something comes to you after you leave today: kate.rose@nashville.gov. Thank you for coming! https://library.nashville.org/community- partnership-fund-literacy-rfp