1. Intent to Apply/Pre-Application Guidance
2017/2018 ESG Public briefing
Intent to Apply/Pre-Application Guidance

2. Funding Update
Potential delays in ESG funding due to not having an approved federal budget.
TDHCA cannot make awards for ESG funds if they do not know the total amount of ESG funds available. While usually the federal appropriation is released in February or March of each year, this year there is discussion that the funding amount to Texas may not be available until May, June, or July.
There is a provision in the TDHCA ESG NOFA that they will extend the due date of applications so that the application acceptance will be a full 30 days after the official appropriations are released. If there is a delay, they would amend their NOFA to include an updated timeline, which would also affect the local competitions.
At this point, they are discussing options and how to proceed. Not only would a delay in ESG funding allocations delay the ESG award process, it would also delay the contracting process. TDHCA plans to have a course of action in March.
Until further notice, TX-601 will continue with the current timeline.

3. Overview $605,561 available per year
Single Applicants are limited to requesting no more than 60% of their budget for Street Outreach and Emergency Shelter activities
Street Outreach and Emergency Shelter Applications for our community cannot exceed $363,336.
Up to three (3) applications allowed for our CoC
Minimum Request - $200,000 (per year)
Maximum Request - $250,000 (per year)
Up to 3% allowed in Administrative fees
Match: 100%
Budget and Performance Measures should be correlated to the aggregate two-year amount requested

4. Changes in 2017/2018 from 2016
The award period for the funds awarded under this NOFA is for two years, and intended to run from September 1, 2017 to August 31, 2019.
Minimum request raised from $150,000 to $200,000.
Applicants should set performance measures and budgets for a twenty-four-month cycle.
Required to submit application forms in Excel
Contract history provided by TDHCA
Show 8% of amount of ESG funds in unencumbered cash or cash equivalent

5. Application Form Changes
No Overview
No Audit Certification at Application
No question about Housing First
Not all Performance Measures required at Application
No Language Access Plan at Application

6. TDHCA Application Documents
Part I: Program Description (certain questions required)
Part II: History and Budget (required)
Part III: Performance (required)
Attachment A: CoC Participation (not required)
Attachment B: Financials (required)
Attachment C: ESG Certification (required)
Attachment D: Nonprofit Certifications (required)
Attachment E: Previous Participation Form (required)
Attachment F: Self Score (not required)
Attachment G: Local Government Approval (required for all nonprofits doing emergency shelters – due May 19th)

7. Single Applicants
Eligible applicant organizations can decide to apply for ESG by submitting an Application on their own.
Must request a minimum of $200,000; maximum of $250,000
The single agency will have the ability to subcontract some of the services to be offered during the contract term with other agencies.
Subcontracted services should preferably be identified in the Application; however, changes post-award will be permitted.
Page 8 and 15 of NOFA

8. Single Applicant Scenario #1
Pros:
Ability to request full grant amount
Responsible for own grant
Same process as FY grant cycle with TDHCA
Cons:
Funding allows only 3 awarded projects in TX-601
Match may be difficult to achieve due to new minimum amount
Requests $200,000
Single Applicant #1
Requests $200,561
Single Applicant #2
Requests $205,000
Single Applicant #3
Total Requested: $605,561

9. Collaborative Applicants
Can partner with up to two (2) other separate non-profit organizations (for a total of three (3) organizations)
Minimum request is $200,000 per year times the number of partners in the Application, with a maximum request of $600,000 per year ($1,200,000 for two years)
Each partner is not limited to budgeting only $200,000 each per year
Allowed to subcontract some services to be offered during the contract term with a for-profit entity
Must designate a Lead Entity
Responsible for gathering all necessary information from its partners and submitting a single application for the entire group
Responsible for submitting monthly financial and performance reports to TDHCA
If selected, the lead entity will execute the contract with TDHCA and is responsible for all activities under the contract with the State.
MOU with partners is highly recommended
Page 8 and 15 of NOFA

10. Collaborative Application Scenario #1
Partner #1 - $300,000
Partner #2 - $250,000
Partner #3 - $50,000
Pros:
Partner and work together
Ability to request amounts outside of minimum and maximum amounts
Cons:
Unable to request the full grant amount
Must consist of 3 partners
Match may be difficult to obtain
Paperwork may be cumbersome
Total Requested: $600,000
($200,000 x 3 partners)

11. Collaborative Application Scenario #2
Single Applicant - $205,561
Pros:
Partner and work together
Ability to request full grant amount
Cons:
Funding allows only 3 awarded projects in TX-601
Match may be difficult to obtain
Paperwork may be cumbersome
Collaborative Application
Partner #1 - $200,000
Partner #2 - $200,000
Total Requested: $605,561

12. Collaborative Partners vs. Contracting of Services
A collaborative partner is an organization listed in a Collaborative Application that will provide homeless services that complement the lead entity and the Application.
The collaborative partner can be either subgranted or subcontracted.
A lead entity can only subgrant funds to a partner if the partner is a private nonprofit organization. The subgrant to a private nonprofit organization does not require competition or procurement. The lead entity may have a legally binding contract or other written arrangement to subgrant funds to its private nonprofit partners.
ESG Subrecipients may award funds to private nonprofit organizations without conducting procurement procedures, unless prohibited by applicable Local Government Code. For all other transactions, procurement procedures must be conducted.
For profit entities cannot be a partner in a Collaborative Application and their involvement requires a contractor relationship with competition and procurement.
The number of partners in an Application is one of the factors used to determine the amount of funds the collaboration can request ($200,000 per partner per year, up to $600,000 per year)
Page 9 of NOFA

13. Single Applicant Scenario #2: Subcontracting
Pros:
Ability to request full grant amount
Ability to “award” more than 3 projects/agencies
Partner and work together
Match may be easier to obtain
Cons:
Paperwork may be cumbersome
Single Applicant #1:
$200,000
Subcontract Agency A: $100,000
Single Applicant #2:
$200,561
Subcontract Agency B: $50,000
Subcontract Agency C: $75,000
Single Applicant #3:
$205,000
Subcontract Agency B: $55,000
Subcontract Agency D: $100,000
Total Requested: $605,561

14. Subcontract Agency A: $100,000 Single Applicant #2:
$200,000
Subcontract Agency A: $100,000
Single Applicant #2:
$200,561
Subcontract Agency B: $50,000
Subcontract Agency C: $75,000
Single Applicant #3:
$205,000
Subcontract Agency B: $55,000
Subcontract Agency D: $100,000
Collaborative Application
Partner #1 - $300,000
Partner #2 - $250,000
Partner #3 - $50,000
Single Applicant - $205,561
Collaborative Application
Partner #1 - $200,000
Partner #2 - $200,000
Single Applicant #1:
$200,000
Single Applicant #2:
$200,561
Single Applicant #3:
$205,000
Total Requested: $600,000
($200,000 x 3 partners)
Total Requested: $605,561
Total Requested: $605,561
Total Requested: $605,561

15. Funds during Two-Year Contract Cycle
Applicants will be requesting budget funds for two years as noted in the limits above.
For example, if a Collaborative Application requests $500,000 per year, the budget and performance measures should reflect performance over 24 months based on an award of $1,000,000.
Before entering into the second contract, TDHCA will determine how much funding is received by HUD and distribute the funding based on the proportion share that award received in the first year of the award cycle.
Any funds remaining in first year contracts will be recaptured ninety days after August 31, 2018 or the original end date in the 2017 ESG Contract.
Performance or benchmarks that could result in loss of some or all 2018 ESG funding include, but are not limited to, the following:
Delinquent submission of Audit Certification Form or Audit.
Failure to expend 60% of 2017 funding by July 1, 2018 or nine months after the start date in the 2017 ESG Contract.
Failure to meet performance measurements by more than 25%.

16. Action/ Deadline/ Event
TX-601 Timeline
Action/ Deadline/ Event
Date 1
Funding Award from TDHCA
Monday, Jan 02, 2017 at 12:00 AM 2
Funding Announcement and Pre-Application Instructions Posted to TCHC website
Monday, Feb 13, 2017 at 12:00 AM 3
Pre-Application/Intent to Apply Public Briefing
Thursday, February 23, 2017 at 3:00 PM 4
Deadline for submission of completed Pre-Application/Intent to Apply
Friday, March 3, 2017 at 5:00PM 5
Request for Proposals Issued by TCHC
Friday, March 31, 2017 6
RFP Workshop and Collaboration Session
Thursday, April 6, 2017 at TBD 7
Last day that corrections and clarifications about the RFP and application will be posted to TCHC website
Thursday, April 27, :00:00 PM 8
Applications Due
Friday, Apr 28, 2017 at 12:30 PM 9
Public briefing for the Community Projects Review Committee (CPRC) : Fort Worth Housing Authority Board Room, 1201 E. 13th Street, Fort Worth, TX
Week of May 1, 2017 10
CPRC Allocations Meeting - Closed Meeting
Week of May 8, 2017 11
CPRC Funding Decisions Announced 12
Notify TDHCA of awardees and amounts
Tuesday, May 30, 2017 at 12:00 AM 13
Contract Execution
August 2017 14
Contract Start Date
Friday, Sep 01, 2017 at 12:00 AM