1. FY19 Community Schools Planning Request for Applications Proposals (RFP) Pre-Proposal Conference

2. Agenda Welcome and Introductions Purpose of Investment
Overview of Cecil Elementary
Roles and Responsibilities for Community Planning
Applicant Eligibility
Submission Requirements (FundingTrack)
Technical Assistance Support
Questions and Answers

3. Purpose of this Investment
Family League of Baltimore has released a RFA seeking community-based partner to lead the Community Schools planning processes in Cecil Elementary School. A primary goal of Community Schools is to create stronger partnerships and better systems for connecting children, youth and families to resources that will improve critical outcomes in their lives. Community Schools start with a planning process, where a community-based partner works in partnership with school stakeholders to lead a data-driven needs assessment and partnership development process. These processes are focused on strengthening partnerships between schools and community organizations, service providers and city agencies that serve youth and families to increase the scale and efficiency of service delivery. Ultimately, this will increase the positive impact of that service delivery on youth and families.
Summer RFP will be released through the Summer Funding Collaborative in late January/early February

4. Purpose of this Investment Continued
Specific efforts will be made to:
Utilize the school as a hub/access point for agencies to better identify and reach youth/families who need and will benefit most from available services;
Develop systems/planning structures for better use of data (school performance and other) to target efforts/resources where they will have the greatest impact on key outcomes;
For example, using early warning indicators such as early chronic absenteeism to identify youth / families for needed resources
Partner with the school to develop a strategic action plan, identifying partnerships in core areas as well as an operational plan to manage resources.
Summer RFP will be released through the Summer Funding Collaborative in late January/early February

5. Overview of Cecil Elementary
A Title I School serving 373 students in the East Baltimore Midway Neighborhood. Principal of the school is Aleesha Manning.
School Achievements:
Low suspension rate
Strong attendance rate (94.3%)
90% of parents feel connected to the school
Gifted and Advanced Learning Site with academic enrichment opportunities
Offers tutoring with JHU, a theatre program, and a Youth Sports OST program including male mentoring
Challenges:
Chronically absent student population (12.3%)
Summer RFP will be released through the Summer Funding Collaborative in late January/early February

6. Roles and Responsibilities for Community Planning
Planning funds must be used to secure a variety of needed resources to facilitate a comprehensive and robust planning process.
Examples include but are not limited to:
Consultative services
Design
Implementation
Analysis of key stakeholder focus groups
Team building for school and CBO staff
Whether this is done with existing staff, consultants, or a combination thereof, applicants must demonstrate their qualifications and capacity to successfully conduct this work. However, funds may not be used to supplant existing staff or agency resources.

7. Roles and Responsibilities for Community Planning Continued
1. Implement a school and community needs assessment in the following key areas in order to develop the Community Schools Strategic Plan:
a. Education
b. Youth Development and Recreation
c. Health
d. Mental Health
e. Family Engagement
f. Partnerships
g. Community and Economic Development
2. Development of a Community School Planning Team of key stakeholders including school staff, principal, students, parents and community partners.
3. Facilitation of monthly meetings to implement the needs assessments and develop the action plan with Community School Planning Team to discuss the progress of the planning process.
Summer RFP will be released through the Summer Funding Collaborative in late January/early February

8. Roles and Responsibilities for Community Planning Continued
4. Completion of a Community School Action Plan based on needs assessment and collaboration with key stakeholders. 5. Participation in quarterly technical assistance sessions with the Family League. 6. Participation in school- and community-level meetings (where applicable), e.g. School Family Council, Attendance Teams, Organized Parent Group, Neighborhood Associations, etc. 7. Submission of monthly progress reports to Family League and other stakeholders as needed. 8. Developing a plan to leverage potential funding needed to support the implementation of a CS in FY Submission of a final year-end report.
Summer RFP will be released through the Summer Funding Collaborative in late January/early February

9. Applicant Eligibility
Applicants must:
Qualify as a nonprofit corporation with 501c(3) status, a for profit corporation, or a public entity; AND
Have a minimum two-year track-record for supporting children, youth and families, either through:
Demonstrated success as a Community School Lead Agency;
The delivery of out-of-school time programming; and/or
The coordination of services/partnerships in the community and/or in partnership with Baltimore City Schools.
Summer RFP will be released through the Summer Funding Collaborative in late January/early February

10. Due Diligence Documents
Applicants must provide the following Due Diligence documents for each organization being considered for  funding:
A Certificate of Good Standing with the State of Maryland dated no later than January 1, 2018 (may be obtained by visiting:  
Your organization’s Form 990 for 2017
If your organization has been awarded more than $50,000 in total from Family League for FY19, a copy of the organization’s independently audited financial statements dated July 1, 2017 or later, covering the previous fiscal year.
Summer RFP will be released through the Summer Funding Collaborative in late January/early February

11. Submission Requirements
Applicants are required to submit Applications through FUNDINGtrack, Family League’s online grants management
system accessible through
Applicants be registered in FUNDINGtrack. A tutorial for this process is accessible through
Applicants are highly encouraged to register early!
Summer RFP will be released through the Summer Funding Collaborative in late January/early February

12. Submission Requirements
For questions or problems using FUNDINGtrack, contact the help desk, available between 8:30 a.m. and 4:30 p.m.
Applications must be completed by October 16, 2018 by 4:00 p.m.

13. QUESTIONS?
Answers to questions discussed at the pre-proposal conferences will be posted on Family League’s website at
Summer RFP will be released through the Summer Funding Collaborative in late January/early February