Consolidated Annual Performance and Evaluation Report (CAPER) & the eCon Planning Suite Presenter: Roberto Tazoe Assistant Director, Dept. of Community & Economic Development

Agenda CAPER Basics CAPER Process Con Plan Goals and Accomplishment Report Setting up the CAPER Completing CAPER Screens CAPER and ESG IDIS Live - CAPER Screens Troubleshooting Common Issues Questions and Answers

CAPER Basics Must be submitted to HUD within 90 days of close of program year CAPER Goal: Report and assess the progress made towards achieving strategic plan goals CAPER must be submitted in IDIS

CAPER Process Before you Start, make sure that: Con Plan/AAP or amendments made to the Con Plan/AAP must have as Status “Review Completed” in IDIS All CDBG activity-level accomplishments have been entered and that HOME activities to be reported are completed during the report year Run Con Plan Goals and Accomplishment Report Create and Edit the CAPER template Use “Download as Word Document” to create the CAPER version for public participation Submit to HUD within 90 days of close of program year

Con Plan Goals & Accomplishments Report Click on the “Reports” tab From Left Column select “View Reports”

Con Plan Goals & Accomplishments Report Select the “IDIS” folder On the next screen, select the “Shared Reports” folder

Con Plan Goals & Accomplishments Report Select the “Con Plan Reports and Dashboards” folder Select the “Con Plan Goals and Accomplishments” report

Con Plan Goals & Accomplishments Report Select your “Grantee Hierarchy” And on the bottom-left of the screen press

Con Plan Goals & Accomplishments Report Choose elements of Action Plan to include And on the bottom-left of the screen, again, press

Con Plan Goals & Accomplishments Report If you wish to download a different format (Excel, PDF)

Con Plan Goals & Accomplishments Report This report has 3 sections Accomplishments Associated with a Single Strategic Plan Goal Accomplishments with more than one Strategic Plan Goal Accomplishments not associated with a Strategic Plan Goal Will include projects added in IDIS through the “ADD” Project functions instead of through the Action Plan template, including projects from previous years that were active during the current year Accomplishments will need to be manually adjusted

Con Plan Goals & Accomplishments Report Download into Excel Assign Accomplishments from Sections 2 and 3 to Goals in Section 1 Will only work with grantees who have already submitted an ACTION PLAN TEMPLATE in IDIS

CAPER Template in IDIS Required for Grantees who have used IDIS to submit their Con Plan or Action Plan ESG Grantees (have to complete ESG section starting FY2012) Benefits Provides baseline of required data per regs Pre-populated data Goals from Action Plan Accomplishments from Activity-Level Data

Setting up the CAPER

Setting up the CAPER

Completing the CAPER All “Actual” fields can be manually adjusted Review the Con Plan Desk Guide and 24 CFR Part 91 for guidance on what is required in the CAPER Grantees can upload up to 5 unique appendices to include reports and other supporting documents

Completing the CAPER Examples of what to upload on the unique appendices: PR26 CDBG Financial Summary – Required Public Comments received during the CAPER Public Hearing Public Hearing Newspaper Advertisement ESG eCart HOPWA Grantee Performance Report

CAPER and ESG ESG grantees are required to complete the CR-60, CR-70, and CR-75 screens ESG grantees are required to use the eCART beginning with 2015 CAPERs in lieu of CR-65 For guidance on the eCART and ESG requirements for the CAPER – see: https//www.hudexchange.info/resource/4785/ecart-esg-caper-annual-reporting-tool-and-guide/

What is the eCart ESG-CAPER Annual Reporting Tool It is an Excel spreadsheet that loads report-level, aggregate information from HMIS and captures all required data on participants served in ESG-funded projects. https://www.youtube.com/watch?v=cwPg1cSYm18

Troubleshooting Common Issues Issue: Accomplishment data includes accomplishments not associated with a goal Solution: This may be due to accomplishments being realized from a prior year and/or activities being associated with a matrix code that differs from the Goal Outcome Indicator. To correct this, you can manually adjust the accomplishment information in the CAPER.

Troubleshooting Common Issues Issue: Not all accomplishment data appearing in the CAPER Solution: This is likely because the CAPER was created before the accomplishment data was entered in the Activity Screen. Once accomplishment data is entered in IDIS, you can run the Con Plan MicroStrategy Report to see updated tables and manually adjust the CAPER

Questions? Thank you!