1. ConPlan and CAPER & State CDBG
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

2. ConPlan and CAPER & State CDBG
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

3. ConPlan and CAPER & State CDBG Project Hierarchy
Expected Program Income
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

4. How are States using Projects?
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

5. How are States using Projects? 15 - MOD Categories
26 - Local Governments
7 - Single Annual Project
1 - Counties
1 - Fund-types
2016 Projects
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

6. MOD Categorical Projects
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

7. MOD Categorical Projects
Goal: Improve Infrastructure
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

8. MOD Categorical Projects
Goal: Improve Infrastructure
MOD Category: Infrastructure
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

9. MOD Categorical Projects
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Water & Sewer
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

10. MOD Categorical Projects
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Water & Sewer
Activities: Allen Town wells
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

11. MOD Categorical Projects
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Water & Sewer
Activities: Allen Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

12. MOD Categorical Projects
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Water & Sewer
Activities: Allen Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

13. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Water & Sewer
Activities: Allen Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

14. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Allen Town
Activities: Allen Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

15. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Allen Town
Activities: Allen Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

16. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Bishop Town
Activities: Bishop Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

17. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Charles Town
Activities: Charles Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

18. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Dover Town
Activities: Dover Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

19. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Ellis Town
Activities: Ellis Town wells
Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

20. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Ellis Town
Activities: Ellis Housing Rehab Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

21. Local Government-based Projects?
Goal: Improve Infrastructure
MOD Category: Infrastructure
Project: Ellis Town
Activities: Ellis Housing Rehab Accomplishments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

22. How are States using Projects? 15 - MOD Categories
26 - Local Governments
7 - Single Annual Project
1 - Counties
1 - Fund-types
2016 Projects
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

23. ConPlan and CAPER & State CDBG Project Hierarchy
Expected Program Income
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

24. ConPlan and CAPER & State CDBG Project Hierarchy
Expected Program Income
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

25. Federal resources. The consolidated plan must provide a concise summary of the federal resources expected to be made available. These resources include grant funds and program income.
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

26. LIST of Local Program Income Accounts (PI and RL) in ACTION PLAN
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

27. LIST of Local Program Income Accounts (PI and RL) in ACTION PLAN
Name of the local entity,
Contact information,
Amounts $ EXPECTED,
Eligible activity type(s), and
National objective(s).
24 CFR (k)(1)(iv)
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

28. LIST of Local Program Income Accounts (PI and RL) in ACTION PLAN
Name of the local entity,
Contact information,
Amounts $ EXPECTED,
Eligible activity type(s), and
National objective(s).
24 CFR (k)(1)(iv)
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

29. Local Government Reporting of any EXPECTED Amounts:
Building this list:
Local Government Reporting of any EXPECTED Amounts:
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

30. Local Government Reporting of any EXPECTED Amounts:
Building this list:
Local Government Reporting of any EXPECTED Amounts:
Balances carrying over
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

31. Local Government Reporting of any EXPECTED Amounts:
Building this list:
Local Government Reporting of any EXPECTED Amounts:
Balances carrying over
Scheduled Loan Payments
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

32. Local Government Reporting of any EXPECTED Amounts:
Building this list:
Local Government Reporting of any EXPECTED Amounts:
Balances carrying over
Scheduled Loan Payments
Properties Listed for Sale
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

33. ADD this list to the Action Plan:
Attach the Table, Admin AD-26
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

34. ADD this list to the Action Plan: Add a Method, MOD AP-30
Attach the Table, Admin AD-26
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

35. AP-30 Methods of Distribution

37. ADD this list to Action Plan: Add a Method, MOD AP-30
Attach the Table, Admin AD-26
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

38. ADD this list to Action Plan: Add a Method, MOD AP-30
Attach the Table, Admin AD-26
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

39. Information on local program income accounts provides a full picture of the CDBG program across the State.

40. ConPlan and CAPER
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

41. ConPlan and CAPER
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

42. State CDBG Performance & Evaluation Report (PER)
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

43. PR28 Financial Summaries (annual grant-basis)
PR28 Activity Summary
(program year-basis)
PR28 Financial Summaries
(annual grant-basis)
One PR28 for as many grants that are open at the time.

44. CPD Notice 16-10
Submission Procedure:

45. CPD Notice 16-10
Submission Procedure:
States generate the report

46. CPD Notice 16-10
Submission Procedure:
States generate the report
Make Adjustments and attach Explanations

47. CPD Notice 16-10
Submission Procedure:
States generate the report
Make Adjustments and attach Explanations
Include with CAPER for public comment and for submission

48. PR28 ACTIVITY SUMMARY

49. PR28 ACTIVITY SUMMARY
Program year-based

50. PR28 ACTIVITY SUMMARY
Program year-based
Captures activities open at sometime during the program year, regardless of funding source.

51. PR28 ACTIVITY SUMMARY
The PR28 Activity Summary will return a lot of detail about every activity that was open at sometime in the year, including draws, accomplishments, etc. This particular activity is in completed status, but that completion happened during the program year for this particular report, But the format of the report is more narrative in nature, and it doesn’t export to a spreadsheet in any way that resembles a spreadsheet, making this a difficult report to use for analysis.

52. PR28 FINANCIAL SUMMARY

53. How does it assign activities to a Grant Year?

54. The grant year field is highlighted
The grant year field is highlighted. For the States, that is a manual entry field. For 2015 and subsequent grants it becomes fixed, the same as the grant account being drawn against in LOCCS. But for everything prior to 2015, the grant year field is a manual entry, and draws were set to LOCCS on a FIFO basis, meaning that even if the grantee entered 2013 here, the vouchers for this activity might say that they were applied to an earlier grant, like the 2011 grant.
The PR28 uses this field to assign the funding and draws to a specific grant. So when you run the PR28 Financial Summary for the 2013 grant, the $3,825 of funding and draws will be included in that report. This grant year field is editable at any time. So if the wrong grant year was entered here, instead of making adjustments to two different PERs, the State could just come back here and change the year.
If the State wants to know which activities have a certain grant year, without digging into IDIS and clicking on activity after activity, the can run a PR57. That is the only other report that uses this grant year field. Of course with 2015 and subsequent grants this is all a moot point. But in the meantime, for activities funded with pre-2015 grants, the PR57 is your best bet at reconciling a PR28.

55. So only the PR28 Financial Summary and the PR57 State Commitments report use that grant year field. And that is important to know, because all other reports are going to show you a “grant year” according to the LOCCs draw.
Shelburne example: grant year for voucher, but 2013 grant year for funding… for 2015 and subsequent grants these will match.

56. Adjustments to the
PR28 Financial Summary

57. So, What are these adjustments that the State has to do to submit the PR28 Financial Summary?
When a grantee select the Reports Module, it doesn’t take them to MicroStrategy right away, first they have an option to make adjustments to certain reports.

58. A copy of this screen will be in the appendices of the new Notice, and is in the handout attached to the invite.
The grantee may add and edit adjustments for any year.
A few of the adjustments are a requirement, such line 60, which essentially indicates that this if the final PER and the grant is ready for closeout; and line 62, selecting the benefit period for the 70% public benefit test. States may choose a 1-, 2- or 3-year period.
The most common adjustments for errors are related to associating money with the proper grant year. That is because the PR28 Financial Summary looks at activity funding and draws based the manual entry of the grant year. When there is an error, you would expect to see that amount being associated with a different grant, that means you would see two adjustment screens with a negative amount on one year and a positive amount on another year.

59. A copy of this screen will be in the appendices of the new Notice, and is in the handout attached to the invite.
The grantee may add and edit adjustments for any year.
A few of the adjustments are a requirement, such line 60, which essentially indicates that this if the final PER and the grant is ready for closeout; and line 62, selecting the benefit period for the 70% public benefit test. States may choose a 1-, 2- or 3-year period.
The most common adjustments for errors are related to associating money with the proper grant year. That is because the PR28 Financial Summary looks at activity funding and draws based the manual entry of the grant year. When there is an error, you would expect to see that amount being associated with a different grant, that means you would see two adjustment screens with a negative amount on one year and a positive amount on another year.

60. A copy of this screen will be in the appendices of the new Notice, and is in the handout attached to the invite.
The grantee may add and edit adjustments for any year.
A few of the adjustments are a requirement, such line 60, which essentially indicates that this if the final PER and the grant is ready for closeout; and line 62, selecting the benefit period for the 70% public benefit test. States may choose a 1-, 2- or 3-year period.
The most common adjustments for errors are related to associating money with the proper grant year. That is because the PR28 Financial Summary looks at activity funding and draws based the manual entry of the grant year. When there is an error, you would expect to see that amount being associated with a different grant, that means you would see two adjustment screens with a negative amount on one year and a positive amount on another year.

61. A copy of this screen will be in the appendices of the new Notice, and is in the handout attached to the invite.
The grantee may add and edit adjustments for any year.
A few of the adjustments are a requirement, such line 60, which essentially indicates that this if the final PER and the grant is ready for closeout; and line 62, selecting the benefit period for the 70% public benefit test. States may choose a 1-, 2- or 3-year period.
The most common adjustments for errors are related to associating money with the proper grant year. That is because the PR28 Financial Summary looks at activity funding and draws based the manual entry of the grant year. When there is an error, you would expect to see that amount being associated with a different grant, that means you would see two adjustment screens with a negative amount on one year and a positive amount on another year.

62. PR28 FINANCIAL SUMMARY

63. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

64. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

65. Receipts of Program Income (PI, RL, SF) During* Initial Program Year
Deposit of Annual Grant

66. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

67. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

68. Funding from Program Income (PI, RL, SF) During Initial Program Year
Grant Funding
&
Funding from the LA account for the same grant

69. Line 11 – Timely Distribution
Total obligated to recipients from just the grant.
Consider the compliance relationship to
24 CFR and HUD 40108
Line 9 is derived from activities’ grant funding in IDIS, which is not the standard for § Therefore, Line 10 allows the state to adjust for amounts “obligated and announced” but not yet funded in IDIS. Additionally, the 15 month deadline for § will typically not align with the end of the program year for this report, meaning that in limited circumstances amounts that were “obligated and announced” and reported on the HUD may have been subsequently de-obligated by the state, which would cause this amount to be less than the award amount. As appropriate, the state should discuss these factors in the explanation provided for Line 10;

70. Line 11 – Timely Distribution
Total obligated to recipients from just the grant.
Consider the compliance relationship to
24 CFR and HUD 40108
Line 9 is derived from activities’ grant funding in IDIS, which is not the standard for § Therefore, Line 10 allows the state to adjust for amounts “obligated and announced” but not yet funded in IDIS. Additionally, the 15 month deadline for § will typically not align with the end of the program year for this report, meaning that in limited circumstances amounts that were “obligated and announced” and reported on the HUD may have been subsequently de-obligated by the state, which would cause this amount to be less than the award amount. As appropriate, the state should discuss these factors in the explanation provided for Line 10;

71. Line 9 is derived from activities’ grant funding in IDIS, which is not the standard for § Therefore, Line 10 allows the state to adjust for amounts “obligated and announced” but not yet funded in IDIS. Additionally, the 15 month deadline for § will typically not align with the end of the program year for this report, meaning that in limited circumstances amounts that were “obligated and announced” and reported on the HUD may have been subsequently de-obligated by the state, which would cause this amount to be less than the award amount. As appropriate, the state should discuss these factors in the explanation provided for Line 10;

72. Line 9 is derived from activities’ grant funding in IDIS, which is not the standard for § Therefore, Line 10 allows the state to adjust for amounts “obligated and announced” but not yet funded in IDIS. Additionally, the 15 month deadline for § will typically not align with the end of the program year for this report, meaning that in limited circumstances amounts that were “obligated and announced” and reported on the HUD may have been subsequently de-obligated by the state, which would cause this amount to be less than the award amount. As appropriate, the state should discuss these factors in the explanation provided for Line 10;

73. Line 9 is derived from activities’ grant funding in IDIS, which is not the standard for § Therefore, Line 10 allows the state to adjust for amounts “obligated and announced” but not yet funded in IDIS. Additionally, the 15 month deadline for § will typically not align with the end of the program year for this report, meaning that in limited circumstances amounts that were “obligated and announced” and reported on the HUD may have been subsequently de-obligated by the state, which would cause this amount to be less than the award amount. As appropriate, the state should discuss these factors in the explanation provided for Line 10;

74. Line 11 – Timely Distribution
Total obligated to recipients from just the grant.
Consider the compliance relationship to
24 CFR and HUD 40108
Line 9 is derived from activities’ grant funding in IDIS, which is not the standard for § Therefore, Line 10 allows the state to adjust for amounts “obligated and announced” but not yet funded in IDIS. Additionally, the 15 month deadline for § will typically not align with the end of the program year for this report, meaning that in limited circumstances amounts that were “obligated and announced” and reported on the HUD may have been subsequently de-obligated by the state, which would cause this amount to be less than the award amount. As appropriate, the state should discuss these factors in the explanation provided for Line 10;

75. Line 18 – Admin Match
This is the only place in IDIS to enter the amount of the administration cost match required by 24 CFR (a)(1).
Line 9 is derived from activities’ grant funding in IDIS, which is not the standard for § Therefore, Line 10 allows the state to adjust for amounts “obligated and announced” but not yet funded in IDIS. Additionally, the 15 month deadline for § will typically not align with the end of the program year for this report, meaning that in limited circumstances amounts that were “obligated and announced” and reported on the HUD may have been subsequently de-obligated by the state, which would cause this amount to be less than the award amount. As appropriate, the state should discuss these factors in the explanation provided for Line 10;

76. Funding from Program Income (PI, RL, SF) During Initial Program Year
Grant Funding
&
Funding from the LA account for the same grant

77. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

78. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

79. Draws from Program Income (PI, RL, SF) During* Initial Program Year
Grant Draws
&
Draws from the LA account for the same grant

80.    
State Admin and TA Cap
*For 2014 and prior grants, pursuant to § (a)(1)(v), states had the option of demonstrating compliance with this requirement in two ways, either cumulatively or year-by-year. Pursuant to the regulatory changes made by the Interim Rule, FR 5797-I-01, Changes to Accounting Requirements for the Community Development Block Grants (CDBG) Program, for 2015 and subsequent grants, compliance with § (a)(1) may only be demonstrated on a year-by-year basis.

81. State Admin and TA Cap Public Service Cap
   
State Admin and TA Cap
Public Service Cap
*For 2014 and prior grants, pursuant to § (a)(1)(v), states had the option of demonstrating compliance with this requirement in two ways, either cumulatively or year-by-year. Pursuant to the regulatory changes made by the Interim Rule, FR 5797-I-01, Changes to Accounting Requirements for the Community Development Block Grants (CDBG) Program, for 2015 and subsequent grants, compliance with § (a)(1) may only be demonstrated on a year-by-year basis.

82. State Admin and TA Cap Public Service Cap Planning and Admin Cap
   
State Admin and TA Cap
Public Service Cap
Planning and Admin Cap
Tier One: Combined
Tier Two: Grant-Only
*For 2014 and prior grants, pursuant to § (a)(1)(v), states had the option of demonstrating compliance with this requirement in two ways, either cumulatively or year-by-year. Pursuant to the regulatory changes made by the Interim Rule, FR 5797-I-01, Changes to Accounting Requirements for the Community Development Block Grants (CDBG) Program, for 2015 and subsequent grants, compliance with § (a)(1) may only be demonstrated on a year-by-year basis.

83. Draws from Program Income (PI, RL, SF) During* Initial Program Year
Grant Draws
&
Draws from the LA account for the same grant

84. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

85. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

86. Draws from Program Income (PI, RL, SF) During* Initial Program Year
Grant Draws
Draws from the LA account for the same grant

87. Draws from Program Income (PI, RL, SF) During* Initial Program Year
Grant Draws
Draws from the LA account for the same grant

88. Draws from Program Income (PI, RL, SF) During* Initial Program Year
Grant Draws
Draws from the LA account for the same grant

89. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

90. Part I: Financial Status
PR28 Financial Summary:
Table of Contents
Part I: Financial Status
A. Sources of State CDBG Funds
B. State CDBG Resources by Use
C. Expenditures of State CDBG Resources
D. Compliance with Public Service Cap
E. Compliance with Planning and Administration Cap
Part II: Compliance with Overall Low and Moderate Income
Benefit

91. Review

92. ConPlan and CAPER & State CDBG Project Hierarchy
Expected Program Income
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.

93. PR28 Financial Summaries (annual grant-basis)
PR28 Activity Summary
(program year-basis)
PR28 Financial Summaries
(annual grant-basis)
One PR28 for as many grants that are open at the time.

94.
If you are allowing a local government to retain program income, either for continuing the same activity or for a revolving loan fund.