SharePoint in FE What can be achieved Richard Gray 27 March 2009
Levels of Maturity – SharePoint in FE © 2009 Parabola Software Ltd Level 2 Level 1 Level 3 Level 4 MLE Integrated Systems Automated business processes Document Library pilot WSS
Based On Our Experience © 2009 Parabola Software Ltd
Prerequisites
Project Challenges Budget Time Internal resources IT Strategy Lack of integration © 2009 Parabola Software Ltd
Check-in/out Versioning Alerts RSS feeds Check-in/out Versioning Alerts RSS feeds Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views
Document Collaboration – Old Scenario © 2009 Parabola Software Ltd Create/update new Word document Colleagues update their own copy and add comments Each colleague s back their new version You receive 5 different WORD docs Review and consolidate the 5 copies and apply feedback to the document copy to 5 colleagues
© 2009 Parabola Software Ltd Create/update new Word document Each person checks-out and updates the document Each person in the group receives an with a link to the document Document Collaboration – New Scenario (SharePoint) Author reviews updates Benefits: 1 copy of the document Less network traffic & storage Time saving Reviewers can see others updates
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Example Document Collaboration © 2009 Parabola Software Ltd
Create/update new Word document Each person checks-out and updates the document Each person in the group receives an with a link to the document Document Collaboration – Summary Author reviews updates Benefits: 1 copy of the document Less network traffic & storage Time saving Reviewers can see others updates
Personalised Area Private Profile updates Personalised Area Private Profile updates Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views Level 1 © 2009 Parabola Software Ltd
Existing documents in file shares Intranet People search Existing documents in file shares Intranet People search Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views
Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views
Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views
Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views
Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views
SharePoint Mobile © 2009 Parabola Software Ltd
Wikis Discussion Forums Blogs Surveys Wikis Discussion Forums Blogs Surveys Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal
Student Collaboration Example © 2009 Parabola Software Ltd
Student Collaboration Example © 2009 Parabola Software Ltd
Student Collaboration Example © 2009 Parabola Software Ltd
Student Feedback 1 © 2009 Parabola Software Ltd The online educational forums are a useful learning resource for me
Student Feedback 2 © 2009 Parabola Software Ltd The online educational forums help me to understand specific ICT terms and concepts
Student Feedback 3 © 2009 Parabola Software Ltd The online educational forums help me to understand how to answer examination questions
Summary - Learning Rewards For Year Olds Students enjoy a new way of working and collaborating Student appreciate the asynchronicity – working in own time Student learn from each others answers Gives students an equal opportunity to speak up Research showed student understanding of concepts improved © 2009 Parabola Software Ltd
Run off staff and student database(s) Full Automation Populate People Search Run off staff and student database(s) Full Automation Populate People Search Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal
News/announcements Personalisation College Calendar News/announcements Personalisation College Calendar Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal
Staff access to docs from outside the college Students access to working documents from home Access to My Site information Single log-on Staff access to docs from outside the college Students access to working documents from home Access to My Site information Single log-on Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal
Open and edit spreadsheets in SharePoint Connect to external data sources Display Charts in SharePoint Open and edit spreadsheets in SharePoint Connect to external data sources Display Charts in SharePoint Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal
Visual progress indicators Connect to an Excel Spreadsheet Visual progress indicators Connect to an Excel Spreadsheet Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal
Level 2 - summary © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal
Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint
Integration Examples Timetable web part Attendance reports Unit-e example using Business Data Catalog (BDC) © 2009 Parabola Software Ltd
e.g. work drop boxes Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint
Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint
Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint
Content Types Records Management Content Types Records Management Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint
Advanced Document Management Example Using Content Types to control document © 2009 Parabola Software Ltd
Content Types example © 2009 Parabola Software Ltd
Content Types example © 2009 Parabola Software Ltd
Content Types example © 2009 Parabola Software Ltd
Content Types example © 2009 Parabola Software Ltd
Content Types example © 2009 Parabola Software Ltd
Content Types example © 2009 Parabola Software Ltd
Content Types example © 2009 Parabola Software Ltd
Content Types example © 2009 Parabola Software Ltd
Advanced Document Management Example Using Content Types to control documents © 2009 Parabola Software Ltd
Level 3 - Summary © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint
Level 4 © 2009 Parabola Software Ltd Parental access to SharePoint Employer / 3 rd party access VLE in SharePoint or full Moodle integration E-Portfolios in SharePoint
Level 4 © 2009 Parabola Software Ltd Parental access to SharePoint Employer / 3 rd party access VLE in SharePoint or full Moodle integration E-Portfolios in SharePoint
Level 4 © 2009 Parabola Software Ltd Parental access to SharePoint Employer / 3 rd party access VLE in SharePoint or full Moodle integration E-Portfolios in SharePoint
Level 4 © 2009 Parabola Software Ltd Parental access to SharePoint Employer / 3 rd party access VLE in SharePoint or full Moodle integration E-Portfolios in SharePoint
E-Portfolios Requirements: Needed over the life of the student in education and longer Interoperable – work with many different systems Collection of best work Must manage access permissions © 2009 Parabola Software Ltd
Finish Any Questions? © 2009 Parabola Software Ltd