1. An introduction to Microsoft Office SharePoint Server 2007 Rue Juliette Wytsmanstraat 14 | 1050 Brussels | Belgium T +32 2 642 51 11 | F +32 2 642 50 01 | email: info@iph.fgov.be | www.iph.fgov.be

2. SharePoint in brief Microsoft SharePoint is a content management system (CMS) designed to organize company information into a simple, centralized location. It is a server managed repository, that’s web enabled for users to organize, manage, search and collaborate.

3. Other CMS on the market Alfresco Drupal Joomla Documentum SDL Tridion

4. WSS – MOSS WSS – Windows sharepoint services Basis (gratis versie) MOSS – Microsoft Office SharePoint Server Uitbereiding op WSS (betalende versie)

5. WSS WSS is een ASP.NET 2.0 Web application - Internet Information Services (IIS) version 6 or 7 -.NET Framework version 2.0 en 3.0 - SQL Server 2000 of later - Windows Server 2003 of later

6. MOSS 2007 draait op WSS

7. What does SharePoint do? SharePoint Platform Content Management Search Business processes Portal Business intelligence Collaboration

8. Several site templates available: e.g. Document Workspace site template for working together on documents, Meetings site template for managing several kinds of meetings Synchronization of SharePoint calendars with MS Outlook Management of wikis, blogs and forums Keep informed about updates through RSS Management of projets through tasks list. Tasks can be assigned to other people, and progress can be viewed through Gantt charts Possibility to access SharePoint sites with mobile devices, thanks to the management of simplified formats SharePoint Platform

9. Portal (people and personalization) My Site: every user can manage his personal site, where he presents info about himself, his skills and roles in the institute (social networking) Personalization of the info displayed, based on the user SharePoint Platform

10. Search Powerful search engine, able to: Find the person you are looking for, based on his description, his title, his projects,... (My Site) Find the right document. Search based on metadata and the content of the document. E.g. Search for all Word documents containing the word « Peeters » and written in French Retrieve data from external applications, like a SQL database or an ERP Rank search results using the same technology as MSN SharePoint Platform

11. Content Management Content Management Document Management: Versioning Auditing Lifecycles/workflows Translations management Conversions between file formats Records Management: Limit actions on documents Information management policies Retention Manage e-mail records Web Content Management: Master page and page layout are modifiable Web page can be edited directly in the browser, or with an Office 2007 program (Word, InfoPath) Management of variations of a site (different languages, geographic locations) Management of changes in the site hierarchy SharePoint Platform

12. Forms and Business Processes Forms and Business Processes SharePoint Platform Workflows: several are provided, and possibility to design new ones Digital signature Forms designed in InfoPath and available through a browser

13. Business Intelligence Business Intelligence Excel Services : Share an Excel workbook, and control what users can do with it Users access the workbook through their browser KPIs lists and web parts: Dashboards. Library of data connections to external data sources (SQL Server, ERP,...) SharePoint Platform

14. Integration with MS Office 2007 programs: Library of slides for PowerPoint Import SharePoint lists into Access for local use and keep them synchronized with the server Creation of forms with InfoPath, published on SharePoint, accessible through a browser Creation of Excel sheets, published on SharePoint, accessible through a browser

15. Implementation of SharePoint in IPH One server for hosting: Internet websites Extranet websites One server for hosting: Intranet website – team websites One server for indexing websites content

16. Implementation of SharePoint in IPH - Technical view