Executive Sponsor: Marcos Trujillo, Acting Division Director NM Department of Transportation (NMDOT) Electronic Statewide Transportation Improvement Program (eSTIP) Executive Sponsor: Marcos Trujillo, Acting Division Director Business Owner: Rebecca Maes, Project Oversight Division Project Certification for Implementation August 23, 2017

Overview Project Goals: 1) Replace an existing, obsolete STIP management program, and the existing paper and spreadsheet based systems which address functionality it does not support, with a functional interactive web-based system that meets the NMDOT and FHWA requirements. 2) Migrate current data to the new system. Business Problem: The current STIP system is obsolete. As a result, NMDOT and recipient agencies are forced to use spreadsheets and hard copies to plan and program ~$350 million per year to work around existing limitations of the system. The current system does not allow access by external users, requiring additional manual export, transfer, import and QA of data to create and amend projects. Desired Outcomes: A web-based eSTIP System that supports NMDOT’s planning and programming functions and: Improves service delivery to constituents Automates compliance with statutory funding requirements Improves productivity Achieves cost savings Reduces time in producing reports and planning amendments Current ROI projection yields a $229K-$253K per year average cost to use the new system, which includes yearly maintenance & hosting, licensing, and all direct and indirect costs associated with use. Cost to use existing, obsolete system is ~$220K per year, average. Current projections estimate a 50-70% reduction in business process overhead Further reduces Agency Oracle footprint

Project Implementation Request Request for approval of remaining funding totaling $661,136.48 Amount covers funding for 2 months of payments to EcoInteractive, and remaining IV&V reporting during Implementation phase, and maintenance, hosting and support with EcoInteractive through FY20. Certification History Date Amount Funding Source(s) (use specific citations to laws, grants, etc.) March 29, 2017 (Initiation) $30,000  $7,500  Total: $37,500 NMDOT/FHWA State Planning & Research (SP&R) Funds NMDOT State Road Fund  June 28, 2017 (Planning)  $30,000  $7,500 August 23, 2017 (This Request)  $503,999.20  $157,137.28 Total: $661,136.48

Business Opportunity The eSTIP System will: Provide a web-based application and database customizable to meet additional state-wide requirements Provide better, faster, and expanded services to constituents Provide a web-based application and database which shall include all aspects of project information, reporting, and obligations for Federal Highway Administration (FHWA), and other funded programs Reduce NMDOT staff costs by streamlining processes and improving productivity Automatically control compliance and risk factors Provide audit and security to meet mandated requirements Meet MAP-21/FAST ACT requirements for Transportation Asset Management

Current Status # Task Name Due Date % Complete Status Eco1 Eco2 Eco3 Initial Business Analysis & Kickoff 5/20/2017 50 In progress Eco2 Project Management On-going Eco3 System Requirement & Design Documentation 9/4/2017 80 In progress* Eco4 System Configuration Eco5 System Development & Deployment 10/4/2017 60 Eco6 Training 11/4/2017 Not yet started Eco7 Ongoing SaaS – Maintenance & Technical Support (Year 1) 25 Eco8 Ongoing SaaS – Hosting (Year 1) Resp1 Initial Report 6/5/2017 100 Completed Resp2 Interim Report 1 Interim Report 2 7/5/2017, 9/5/2017 Report 1 complete Resp3 Final Report 10/15/2017 *Initial design & configuration complete; agile review/implement/test cycles in progress

Major Deliverables by Project Phase Due Date Deliverable Initiation – Close On-going IV&V Initiation 5/2017 Initial business analysis Planning Project Management Planning/ Implementation 8/2017 System Requirements and Design Documentation development System Configuration 9/2017 System Development & Deployment Training 10/2017 Ongoing SaaS Maintenance & Technical Support Closeout 11/2017 Ongoing monthly subscription for Maintenance, Technical Support and Hosting

Total Cost of Ownership Budget   Description FY17 FY18 FY19 FY20 & After Total Consulting Services IV&V $26,500.00 -- Hardware N/A $0 Software All inclusive $173,456.28 $176,058.12 $178,698.84 $181,379.52 $709,592.76 Annual Support  Included in software --  $199,956.28 $736,092.76

NMDOT electronic Statewide Transportation Improvement Program Questions?