How to Run a Board Meeting As the upcoming District President you should have a planning meeting in April, at which time the dates of all board meetings in their term as District President are planned and advertised.

Planning Meeting Goals: Advance Reading: Include action plans District Minimum Standard updates Advance Reading: Minutes from prior meeting. Exhibits and reports emailed prior to meeting. Planning

Suggested Agenda Call to order Invocation and Pledge Committee reports Roll call and introductions Approval of: Minutes of previous meeting Agenda Consent agenda items Committee reports District directors’ reports Old business New business District president’s remarks Covenant of Service Adjournment Suggested Agenda

Committee Reports New Club Building Strengthening Clubs: At risk, uninvolved, non-paying Interclub Fellowship Exchange Education Convention Finance Membership Public Relations/Marketing Committee Reports

New Club Building Club building goals and team Financial items line Current projects District and National resources New Club Building

Interclub Fellowship Newsletter Website Social Media Events Fundraising Conferences/Convention Interclub Fellowship

Exchange Education New Member Orientation Exit Interview Club officer training Exchange University District/Regional/National Conventions Exchange Education

Convention Exchange Education Elections Fellowship Speakers Involve National representatives Convention

Finance Prioritize spending to line up with district goals New club building Communication Education and training Fundraising Membership growth Prioritize spending to line up with district goals Finance

Membership District Minimum Standards District and national membership initiatives District membership trends: Demographics, deaths, adds/drops Education and training Understrength/disbanding clubs Membership

Public Relations and Marketing Engagement Pick up relevant content from Currents: Communication Campaigns (awareness/recruitment) Fundraisers Programs of Service Public Relations and Marketing

District Directors’ Report Report membership figures Club needs and concerns Club building plans Recruitment and retention activities Programs and projects District Directors’ Report