Management Breakout: MREFC Budget Summary Victor L Management Breakout: MREFC Budget Summary Victor L. Krabbendam LSST Project Manager LSST Commissioning Plan Review January 24-26, 2017

Commissioning Focused View of LSST Organization Director Deputy Director Project Science Team Project Manager Project Scientist Business Administration Tucson/Chile Safety Team Systems Engineering Systems Scientist SE Manager Science Verification Team Core Commissioning Team Technical Coordination Team System Verification Team Project Scientist DM AIV Lead Data Management Technical Coordination team has direct access to subsystem teams Subsystems continue development (DM), focus on Maintenance (T&S), Closeout of MIE (Camera) Project Manager / Directors resolve resource & priority conflicts as necessary Camera AIV Lead Camera T&S AIV Lead Telescope & Site and others… Subsystem Teams

Commissioning WBS is in place and documented Description 06C.02.01 Commissioning Management 06C.02.02 Commissioning Planning, Preparation, Tooling, & Simulations 06C.02.02.01 ComCam Development & Oversight 06C.02.02.02 Camera Summit Servicing Area Preparation 06C.02.02.03 Analysis Software and Procedure Simulation & Validation 06C.02.02.04 Special Tooling 06C.02.03 Early System AI&T 06C.02.03.01 ComCam Shipping, Receiving & Reverification 06C.02.03.02 Calibration System AI&T 06C.02.03.03 Camera Refrigeration Pathfinder AI&T 06C.02.03.04 ComCam - Telescope AI&T 06C.02.03.05 DMS + TCS/OCS + ComCam AI&T 06C.02.03.06 Performance Optimization & Characterization 06C.02.04 Full System AI&T 06C.02.04.01 Camera Shipping, Receiving & Reverification 06C.02.04.02 Camera-Telescope AI&T 06C.02.04.03 DMS+ TCS/OCS + Cam. Integration 06C.02.05 Science Verification 06C.02.05.01 Scheduler Driven mini-Surveys 1 06C.02.05.02 Scheduler Driven mini-Surveys 2 06C.02.05.03 Operations Readiness Review Preparations 06C.02.05.04 SV Data Handling and Processing See WBS Dictionary in Review Materials

Commissioning Cost Break down WBS Description Total Cost ($K) MREFC Cost ($K) 06C.02.01 Commissioning Management $21,951 $11,278 06C.02.02 Commissioning Planning, Preparation, Tooling, & Simulations $3,581 $2,378 06C.02.03 Early System AI&T $4,712 $3,195 06C.02.04 Full System AI&T $3,010 $1,636 06C.02.05 Science Verification $3,067 $2,546 Planned Cost ($K) $36,321 $21,032 Total Commissioning Cost is. $36.3M total including DOE Contingency $21.0M MREFC cost (No contingency)

Cost Breakdown is well understood (MREFC) LSST Commissioning (MREFC funded) Category Total Cost ($K) Labor 17,802 NonLabor 3,230 Contracts 1,113 Domestic Travel 81 International Travel 919 M&S 1,117 Grand Total 21,032 LSST Commissioning (MREFC funded) Labor Category Total Cost ($K) Engineer 576 Post Doctoral 658 Scientist 6,250 Software Engineer 262 Sr. Engineer 800 Sr. Scientist 7,172 Sr. Software Engineer 1,140 Sr. Technician 811 Technician 132 Grand Total 17,802

Budget Authority Versus Budget Actuals/Obligation LSST Commissioning MREFC funding is able to support the Commissioning plan per expected funding profile activities in our schedule 6834   Going forward we have 1304 milestones milestones per year (after April 1st): Fy13 = 159; Fy14=295; Fy15=290; Fy16=266; Fy17=139; Fy18=96; Fy19=41; Fy20=20

Staffing Profile is achievable The resource loaded schedule enables us to optimize our delivery plans. Staff available in Development WBS elements to assist in “All Hands on Deck” Commissioning events

FTE profile is consistent with a successful commissioning schedule 13 months of contingency

Project Management register covers broad programmatic risks Risk related to System AI&T and Commissioning are covered by PMO and Systems Engineering registers Project Management register covers broad programmatic risks Systems Engineering register covers broad technical risks PMO SE Total Number of Commissioning-related Risks 11 26 37 Non-Labor Cost (2013 K-USD) $17,165 $11,200 $28,365 Labor Cost (2013 K-USD) $11,880 $18,740 $30,620 Total Cost Exposure $29,045 $29,940 $58,985 Probability-Weighted Cost Exposure $3,651 $8,463 $12,113

Top 5 PMO Risks Mitigations PMO-10: The exchange rate is beyond the control of project. PMO-268: Buildings and equipment are designed to tolerate moderate earthquakes according to Normas Chilenas building codes. PMO-320: The project has 13 months of schedule contingency and $16 m of lien on contingency already to deal with the schedule impact of milestone delays. PMO-285: Begin hiring early to ensure the appropriate staff with desired expertise is available when necessary. PMO-1: Need to involve managers and CAMS to re-baseline plans across the project and work with all contractors to absorb the changes and potential costs for the delayed authorization of work.

Top 5 SE Risks Mitigations SE-274: Generate detailed Commissioning Plan (related to this review); utilize ComCam SE-316: Generate detailed resource estimations and level as appropriate; SE-12: Develop a pre-operations plan that incorporates the transfer of knowledge; create knowledge redundancy; actively identify key positions that transfer to operations and establish potential career paths for individuals in those positions. SE-227: focused interaction amongst Systems Engineering, Camera, and Telescope staff to complete development of ICDs; develop early pathfinder interface activities to increase confidence in final verification SE-240: flexible commissioning schedule with options to continue using ComCam; active and ongoing coordination of Camera, SE, and PMO during camera AI&V and planning for re-verification on summit.

Major MREFC Milestones tracked during commissioning 116 milestones for the entire commissioning effort captured in the resource loaded schedule Major scope related Milestones well defined

Summary The scope of the commissioning effort is well understood Detailed cost estimates and schedules have been generated Staffing and profile is compatible with both Camera MIE project, MREFC Project, and pre-operations work

End

Integrated Master Schedule (IMS) : Construction to Operations Start Early Commissioning with ComCam Science Verification Adjust Start for 1 August and Transition to MREFC Install Camera Early Completion Operations Review Q3 2019 Pre- Ops Start 13 Mo Contingency Complete MREFC / MIE Program from Construction to Operations – including 84 milestones we status with Camera System monthly Detailed plans for NSF and DOE effort for Commissioning in single LSST Project Control Systems Waterfall focuses on Critical Path through Commissioning but PMO, DM and T&S continue along with ramp up to LSST Operations in parallel

Integrated Project Plans – Clear Scope and Boundaries Data Management Release v9.1 Final Release Update Telescope & Site Facility Support Pre Commissioning Preparations Com Cam on Summit Early Integration & Testing Camera MIE Transition to Ops CD-4 Full Integration & Verification NSF MREFC +13 Operational Readiness Review Schedule Contingency DOE MIE Commissioning Full Operations Pre- Operations Construction Start Now Full System Integration “Start” Science Operations Start

Planned reviews during LSST Commissioning Commissioning readiness review CD-2 like review (TBD) Pre-integration reviews prior to installation of ComCam & LSSTCam review procedures and safety measures.

MREFC Contingency allocation – Inception to Date

MREFC Contingency allocation – Inception to Date