POWERPOINT 2007 Introduction to Microsoft Office Skills

2 A Typical Slide Clip art SmartArt graphic Bulleted text Slide title Microsoft Office Illustrated Introductory, Premium Video Edition

3 Planning an Effective Presentation When planning a presentation, keep in mind copyright laws Intellectual property is any idea or creation of the human mind Copyright law is a type of intellectual property law that protects works of authorship

4 Microsoft Office Illustrated Introductory, Premium Video Edition Examining the PowerPoint Window PowerPoint opens in Normal view (the default view) Normal view is the primary view for writing, editing and designing your presentation Normal view is divided into three panes

5 Microsoft Office Illustrated Introductory, Premium Video Edition Normal View Slides and Outline tabs Slide pane Notes pane

6 Microsoft Office Illustrated Introductory, Premium Video Edition Normal View The Ribbon organizes all of PowerPoints primary commands Office Button Quick Access Toolbar Ribbon

7 Microsoft Office Illustrated Introductory, Premium Video Edition Normal View Each set of primary commands is identified by a tab Commands are further arranged into groups based on their function

8 Microsoft Office Illustrated Introductory, Premium Video Edition Normal View Groups Tabs

9 Creating a Presentation in PowerPoint 2007 Normal View The Outline tab displays the text of your presentation in the form of an outline The Slides tab displays the slides of your presentation as small images, called thumbnails

Microsoft Office Illustrated Introductory, Premium Video Edition 10 Normal View Slides tab Outline tab Thumbnail

11 Microsoft Office Illustrated Introductory, Premium Video Edition Normal View The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo Quick Access Toolbar Click to add or remove buttons to the toolbar

12 Microsoft Office Illustrated Introductory, Premium Video Edition Normal View The status bar, located at the bottom of the PowerPoint window, shows messages about what you are doing and seeing in PowerPoint which slide you are viewing the design theme applied Left side of status bar

13 Microsoft Office Illustrated Introductory, Premium Video Edition Normal View The status bar displays Zoom slider controls, Fit slide to current window button View Shortcuts Fit slide to current window button Zoom slider View shortcuts

14 Microsoft Office Illustrated Introductory, Premium Video Edition Entering Slide Text A new presentation starts with one blank title slide which has two text placeholders Title text placeholder Subtitle text placeholder

15 Microsoft Office Illustrated Introductory, Premium Video Edition Entering Slide Text Click in placeholder to type text Placeholder becomes a text object An object is any item that can be modified Text entered in placeholder

16 Microsoft Office Illustrated Introductory, Premium Video Edition Entering Slide Text When you click inside a placeholder, the insertion point appears Insertion point Selection box Indicates that text placeholder is selected and can accept text

17 Microsoft Office Illustrated Introductory, Premium Video Edition Adding a New Slide Content placeholder Picture Clip art Movie or video clip Table Graph chart SmartArt graphic

18 Microsoft Office Illustrated Introductory, Premium Video Edition Adding a New Slide To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter] Press [Tab] to create a second-level bullet 1 st level bullet 2 nd level bullet

19 Microsoft Office Illustrated Introductory, Premium Video Edition Apply a Design Theme A design theme incorporates sets of colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects

20 Microsoft Office Illustrated Introductory, Premium Video Edition Apply a Design Theme Design themes give your presentation a cohesive look Design themes are found on the Design tab on the Ribbon

21 Microsoft Office Illustrated Introductory, Premium Video Edition Apply a Design Theme Design tab Design themes More button

22 Microsoft Office Illustrated Introductory, Premium Video Edition Comparing Presentation Views Normal view is the primary editing view Slide Sorter view is used for rearranging slides and adding slide effects Notes Page view is for typing notes to yourself Slide show view is used to give your presentation

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Insert a Text Box Sometimes you need an extra text box in addition to the text box placeholders Label Small phrase To insert a text box, click the Text Box button in the Text group on the Insert tab

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Insert a Text Box Text group Text Box button

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Insert a Text Box Drag Text Box tool to create a text box where you want it on the slide Text boxes can be moved to new locations Text box being created

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Insert a Text Box When finished, cursor is flashing so that you can enter text Format text just as you would text in other placeholders Text box Flashing cursor

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Customize the Background Style Every theme has it own theme colors Theme colors are used for text, lines, hyperlinks, shadows, accents, and backgrounds Theme colors

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Customize the Background Style To view Background Styles, click the Design tab, choose a theme, then click the Background Styles button Background Styles button (in the Background group) Selected themeBackgrounds available for selected theme

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Customize the Background Style Click the Format Background button to modify the background The Format Background dialog box opens Format Background button

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Customize the Background Style In the Format Background dialog box, you can change Fills Textures Tiling options Transparency Format Background dialog box

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Use Slide Show Commands With PowerPoint, you can show a presentation on any compatible computer using Slide Show view Slide Show view fills the entire screen

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Show Transitions Slide transitions determine how a slide moves in and out of view during the slide show Transitions are organized by type into five groups Click the Animations tab on the Ribbon, then choose a transition

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Show Transitions Animations tab Click More button to see more transition choices Transition settings

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Show Transitions Transition categories

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Animation Effects Animation effects define how the objects in your presentation appear on the screen during a slide show For example, you can have each bullet in a list appear one at a time You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Animation Effects Standard animation effects: Fade Wipe Fly In Custom animation effects: Entrance Emphasis Exit Motion Paths

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Animation Effects To set animation, select object, then click the Animation tab on the Ribbon Click the Animation list arrow, then click Fade, Wipe, Fly In, or Custom Animation Animation tag indicates order that objects will animate on slide

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Animation Effects Animated objects appear in the Custom Animation list This information refers to the sunshine clip art Type of animation applied

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Animation Effects To choose a custom animation, choose one of the four types in the Custom Animation task pane Exit category Types of Exit animations

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Set Slide Animation Effects Custom Animation Entrancecauses an object to enter the slide with an effect Emphasisalready visible object has an effect Exitcauses an object to exit slide with an effect Motion Pathscauses object to move on specified path on slide

Looping Use the Slide Show tab Click on Set Up Slide Show Select Browsed at a kiosk Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Checking Spelling in a Presentation You should always proofread your work even after you spell check it The spellchecker will not correct words that are spelled correctly but used incorrectly The spellchecker does not check the text in inserted pictures or objects