1. Microsoft Office 2007- Illustrated Introductory, Windows XP Edition
Modifying A Presentation

2. Objectives Enter text in the Outline tab Format text
Convert text to SmartArt
Insert and modify shapes
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

3. Objectives Edit and duplicate shapes Align and group objects
Add slide headers and footers
Check spelling in a presentation
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

4. Entering Text in the Outline Tab
The Outline tab is a great place to enter type when you want to focus on text and not the layout
The Outline tab is organized with slide titles as headings and bulleted text as indented lines
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

5. Entering Text in the Outline Tab
Slide
titles
1st level
bullets
2nd level
bullet
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

6. Entering Text in the Outline Tab
When you create a new slide in the Outline tab, a new slide appears
Flashing cursor indicates you can enter slide title
Press [Enter], then [Tab] to start a new bullet
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

7. Entering Text in the Outline Tab
New slide
Flashing cursor
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

8. Entering Text in the Outline Tab
To rearrange the order of slides, simply drag a slide title to a new location in the Outline tab
A horizontal indicator line appears to show the new location of the slide
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

9. Formatting Text
Once text is entered, you can format it with fonts, colors and sizes
Formatting text allows you to make specific points stand out and grab the audience’s attention
To format text
Select a text box or
Highlight a word or phrase
Use buttons on the Mini toolbar to format selected text
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

10. Formatting Text Highlighted text Mini toolbar
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

11. Formatting Text
You can also remove bullets from a bulleted list by selecting the text, then clicking the Bullets button on the Paragraph tab
Use the Paragraph tab to change the alignment of text
Bullets buttons
Alignment buttons
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

12. Formatting Text You can replace fonts in a presentation
Use the Replace command
Enter text to replace
Enter new text
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

13. Converting Text to SmartArt
When formatting your text alone simply does not work, you can use SmartArt
You can convert existing text into a SmartArt graphic or start from scratch
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

14. Converting Text to SmartArt
When formatting your text alone simply does not work, you can use SmartArt
A SmartArt graphic is a professional-quality diagram that visually illustrates text
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

15. Converting Text to SmartArt
You can convert existing text into a SmartArt graphic or start from scratch
To convert existing text, select text box, then click Convert to SmartArt button in Paragraph group
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

16. Converting Text to SmartArt
SmartArt graphics are grouped by category
Click More SmartArt Graphics to see additional categories
Convert to SmartArt button
More SmartArt Graphics button
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

17. Converting Text to SmartArt
Basic Venn SmartArt graphic
Click text placeholders to enter text
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

18. Converting Text to SmartArt
SmartArt graphics can be modified using the SmartArt Tools contextual tab
A SmartArt Style is a pre-set combination of simple and 3-D formatting options that follows the presentation theme
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

19. Converting Text to SmartArt
SmartArt Styles
group
Layouts group
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

20. Inserting and Modifying Shapes
In PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and banners
Click the Shapes button in the Illustrations group on the Insert tab
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

21. Inserting and Modifying Shapes
Shapes button
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

22. Inserting and Modifying Shapes
You can create single shapes or combine several shapes together to make a more complex figure
Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

23. Inserting and Modifying Shapes
To resize a shape, drag a resizing handle or use the Width and Height commands in the Size group on the Ribbon
Click Format tab on Ribbon to see Size group
Shape Height
Shape Width
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

24. Inserting and Modifying Shapes
You can also apply a Quick Style
A Quick Style is a set of formatting options, including line style, fill color, and effect
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

25. Inserting and Modifying Shapes
Quick Styles button
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

26. Editing and Duplicating Shapes
With PowerPoint, you can edit adjust various aspects of shapes to help change the look of them
You use the adjustment handle—a small yellow diamond—to change the appearance of an object
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

27. Editing and Duplicating Shapes
The adjustment handle appears next to the most prominent feature of the object
Drag handle to change appearance of shape
Adjustment handle
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

28. Editing and Duplicating Shapes
The rotate handle is used to rotate an object in the direction and the amount that you drag the handle
Rotate handle
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

29. Editing and Duplicating Shapes
As you drag a handle, a semitransparent copy shows the updated image before you release the handle
Semitransparent copy
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

30. Editing and Duplicating Shapes
You can also edit shapes by copy and pasting them, adding text to them, and moving them
PowerPoint aligns objects to a hidden grid on the slide as you manipulate them
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

31. Aligning and Grouping Objects
You can position objects accurately on the slide using Align commands in the Arrange group
You can align objects relative to each other by snapping them to a grid of evenly spaced vertical and horizontal lines
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

32. Aligning and Grouping Objects
Arrange button
Select the objects to be aligned
Align options
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

33. Aligning and Grouping Objects
Result of aligning
objects by their
left edges
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

34. Aligning and Grouping Objects
You can group objects to secure their relative position to each other
Grouping objects makes it easy to edit and move them
Click the Arrange button, then click Group
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

35. Aligning and Grouping Objects
Result of grouping
objects
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

36. Aligning and Grouping Objects
To distribute objects is to evenly space them horizontally or vertically relative to each other or the slide
The Distribute commands are beneath the Align commands
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

37. Aligning and Grouping Objects
Space between objects is equal
Result of vertically distributing objects
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

38. Adding Slide Headers and Footers
Headers and footers are information that you can add to each slide, such as a company name or the date
To insert headers and/or footers, click the Insert tab, then click Header & Footer
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

39. Adding Slide Headers and Footers
Click options to determine how you want header and footer information to appear
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

40. Adding Slide Headers and Footers
The placement of the footer text objects on the slide is dependent upon the presentation theme
Typical footer in left corner of slide
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

41. Adding Slide Headers and Footers
To apply headers and footers to notes and handouts, click the Notes and Handouts tab in the Header and Footer dialog box
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

42. Checking Spelling in a Presentation
To check spelling in a presentation, click the Review tab, then click Spelling
The Spelling dialog box appears and identifies the first misspelled word
The misspelled word may be a proper name that the electronic dictionary does not recognize
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

43. Checking Spelling in a Presentation
This word is not in the dictionary
Spelling
dialog box
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

44. Checking Spelling in a Presentation
Click Change or Change All to correct a misspelled word
Use the correctly spelled suggested word
For proper names you can click Ignore All
The spellchecker will not question any more occurrences of the word
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

45. Checking Spelling in a Presentation
You should always proofread your work even after you spell check it
The spellchecker will not correct words that are spelled correctly but used incorrectly
The spellchecker does not check the text in inserted pictures or objects
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

46. Summary
You can format text by changing its color, font, font size, or alignment
You can add or remove bullets from text
Use the Mini toolbar to format text or options on the Format tab
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

47. Summary
Use the Find and Replace commands to replace text in a presentation
You can convert text to SmartArt graphics which add emphasis to the points you want to make
Click the text, then click Convert to SmartArt in the Paragraph group
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

48. Summary
SmartArt graphics are grouped by category and are easily modified using the SmartArt Tools tab on the Ribbon
You can create your own shapes using the Shapes button in the Illustrations group
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

49. Summary
Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape
You can also apply a Quick Style to a shape
You can rotate objects and adjust them using the Rotate handle and the adjustment handle
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

50. Summary You can duplicate shapes by copy and pasting them
Objects can be aligned and grouped to ensure precise placement on the slide
Headers and footers are added to slides to provide information on each slide (such as the date)
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

51. Summary
Finally, be sure to spell check and proofread your presentation when you are finished creating it
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition