CLOSTNET Financial and Reporting Issues

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Presentation transcript:

CLOSTNET Financial and Reporting Issues Liz French Nottingham University elizabeth.french@nottingham.ac.uk +44 115 951 3667

Budget Living & mobility (A) Travel Allowance (B) Career Exploratory Allowance ( C ) Participation expenses of eligible researchers (D) Research/ training/ transfer of knowledge (E) Organisation of international conferences, workshops and events (F) Management (G) Overheads (H)

Living & Mobility Allowance (A) Living Allowance €34,500 per year x country co-efficient Mobility €500 per month x country co-efficient (no family) €800 per month x country co-efficient (with family) Living + mobility allowance = annual salary Living & mobility allowances cover TOTAL salary costs (includes employers social security contribution)

Living & Mobility Allowance (A) Country Co-efficient Living Allowance Mobility Allowance Total UK 1.092 €37,674 €546 €873.60 €44226 €48157.20 Germany 1.015 €35,017.50 €507.50 €812 €41107.50 €44761.50 Finland 1.12 €38,640 €560 €896 €45360 €49392 Slovenia 0.808 €27,876 €404 €646.40 €32724 €35632.80 Italy 1.039 €35,845.50 €519.50 €831.20 €42079.50 €45819.90 France 1.044 €36,018 €522 €835.20 €42282 €46040.40 Netherlands 1.012 €34,914 €506 €809.60 €40986 €44629.20

Travel Allowance (B) Depends on the distance, as the crow flies, between place of residence of the researcher and the host organisation (ie how far they have moved) If the researcher has moved in the last 12 months the location of origin is the capital city of the country of his/her nationality NOT for travel to conferences/meetings Paid directly to the fellow (should not be taxed) No receipts or explanation of how the money is spent are required An annual allowance for each 12 month period (paid in month 1, 13, 25)

Travel Allowance (B)

Career Exploratory Allowance (C) Payment of €2000 Paid once the fellow has been in post for 12 months Paid directly to the fellow (should not be taxed) No receipts/explanation of how the funds are spent is required

Participation expenses of eligible researchers (D) €600 per researcher month, managed by the host institution Consumables Travel to conferences/meeting Registration at meetings Small, necessary equipment

Research/ training/ transfer of knowledge (E) €600 per researcher month, managed by the host organisation Execution of the training project Publication of vacancies Training activities Teaching material Co-ordination between partners Travel to CLOSTNET meetings Secondments of researchers

Organisation of international conferences, workshops and events (F) €300 per external researcher (external = people from outside the participating organisations) Organisational expenses (keynote speakers etc etc) Participation fees

Managed by Nottingham University Management (G) Managed by Nottingham University Implementation of the project Report preparation Audit certificates (Certificate on Financial Statements) >€375,000 All partners, except Zavod

Overheads (H) 10% of columns A-G

General Finance Can not claim VAT (includes VAT on travel expenses) Exchange rate is either Rate on the day costs were incurred Rate applicable on the first day of the month following the end of reporting period Use European Central Bank rate

Reporting Report 12 months Mid-term review 24 months 36 months After final payment Progress report X Periodic report Form C Summary Financial report CFS Final report Distribution report

Register to ECAS/SESAM http://webgate.ec.europa.eu/sesam/index.do Project number 237942