1. M ERIT Me tabolic R eprogramming by I nduction of T ranscription Overview finances and reporting Lisbon, 08. – 10.10.2012 MERIT – M 3 1

2. MERIT overview: reporting MERIT – M3 2 1. Progress report 1. Periodic report2. Progress report 2. Periodic report = Final report Distribution report Mid term report Year 1Year 2Year 3Year 4

3. MERIT project timeline 3 1. Progress report 1. Periodic report 2. Progress report Final report Distribution report Mid term report Year 1Year 2Year 3Year 4 MERIT – M 3 Deadline: 25.01.2013

4. MERIT overview: financial aspects MERIT – M3 4 Final Payment Total Funding -/- payments thus far Interim Payment 25 % Prefinancing 60 % Guarantee fund 5 % Duration of project 100 % Reports

5. MERIT overview: reporting MERIT – M3 5 1. Periodic report  Within 60 days after month 24  Base for interim payment!  financial report required (AUDIT!)  Template provided by management  Submitted via project management

6. MERIT overview: financial aspects Category ABCDEGH Total Beneficiar y Living + mobility allowance Travel allowance Career exploratory allowance participation expenses of eligible researchers research / training / transfer of knowledge programe expenses Management activities contribution to overheads 288185 3 408 person months UU431382800060005760011520019682861818876828 Actual indirect costs UWUERZ132032300020002160043200020183220598 Actual indirect costs UNIVIE4262418000600057600115200250061305676846 Special transitional flat rate UPM135636300020002160043200020543225979 Actual indirect costs UTU264064600040004320086400250040366446530 Special transitional flat rate FCG-IGC122420300020002160043200019222211442 Special transitional flat rate BBS133500300020002160043200020330223630 Simplified method MERIT – M3 6

7. MERIT overview: financial aspects  Category A : Living and mobility allowance  Living allowance  Salary (before any deductions)  Depends on level of experience  36700 € ESR / 56400 € ER  Corrected by the country coefficient  Mobility allowance  Depends on family status (married, children)  800 € per month (with family)  500 € per month (without family)  Corrected by the country coefficient MERIT – M3 7

8. MERIT overview: financial aspects  Category B : Travel allowance  Fixed amount between 250 € and 2500 € / year  Depends on distance between place of origin and host institution  Category C : Career exploratory allowance  Fixed amount of 2000 € / project  For the fellows to use on their own discretion  Category D : participation expenses of fellows  Fixed amount of 300 € or 600 € / fellow month  Used for research and training activities  Managed by the host institution MERIT – M3 8

9. MERIT overview: financial aspects  Category E : research / training / transfer of knowledge program expenses  Fixed amount 1200 € / fellow month  Used for performance of the project  Publications, secondment, training actions, teaching material, network meetings, organization, …  Managed by the host institution  Category G : management activities  Specified during negotiation (max. 7 %)  Salary of manager, costs for audits or certificates of financial statements, reports, …  Category H : overheads  Max. 10 % of the total direct costs / period MERIT – M3 9

10. MERIT overview: financial aspects  Category A – B – C  Paid directly to the fellow  Category D  Used for the fellow  Category E – G - H  Used for the performance of the project MERIT – M3 10

11. MERIT overview: financial aspects Costs must be:  Actual  Incurred by the participant  Incurred during the project  Determined in accordance with the usual accounting and management principles and practices of the participants institution  EC reimbursement shall not give rise to a profit MERIT – M3 11

12. MERIT overview: financial aspects Eligible costs  Direct costs  Salary  Travel  Consumables  Equipment  Subcontracting  Indirect costs  Secretariat, administration  Housing, office supplies, lab  … MERIT – M3 12 Non-eligible costs  Identifiable indirect taxes, incl. VAT  Duties  Interest owed  Provisions for future losses or charges  Exchange losses, cost related to return on capital  Costs declared/incurred/reimbursed in another EC project  Debt and debt service charges  excessive or reckless expenditure

13. MERIT overview: financial aspects Documents requested in case of audits  Proof of salary payments and deductions for social security  Fellow contract  Declaration on conformity  Evidence that fellow worked on the project  Evidence of the eligibility of the fellow  Records to comply with the accounting rules of your institution  Receipts of expenditure (Cat. G)  Timesheets for personnel costs (Cat. G) MERIT – M3 13