1. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić OVERALL GOAL OF THE TRAINING Improving the quality of financial reporting by the Beneficiaries resulting in an increased level of expenditure that can be validated by the First Level Control Office (FLCO)

2. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić Todays tasks WHY REPORTING IS NECESSARY UNDERSTAND PROGRESS REPORT AND ITS MAIN COMPONENTS MAIN PRINCIPLES OF VALIDATION DEFINE MAIN PRINCIPLES OF VALIDATION DOCUMENTS NEEDED FOR VALIDATION CLARIFY

3. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić http://www.programmemed.eu/index.php?id=15 584&L=1programmemed.eu CHECKED

4. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić Cost really incurred Cost really paid Eligible area Eligible time Validation principles CHECKED

5. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić Validation principles CHECKED In order to be eligible all costs must: Have a connection with the objective of the action Belong to the approved AF Be reasonable,justified and coherent with internal regulations of the partner Be backed by receipts, bills or the equivalent accounting documents Respect the public procurement rules

6. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić Progress report Financial report Activity report CHECKED

7. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić SUMMARY OF PROJECT ACTIVITIES ACTIVITY REPORT EXPLANATION OF THE FINANCIAL PROGRESS IF IN LINE WITH FINANCIAL REPORT EXPLANATION AND ESTIMATE OF DEVIATION IF NOT IN LINE WITH FINANCIAL REPORT PROBLEMS ENCOUNTERED, SOLUTIONS, MINOR CHANGES TO PLANNED ACTIVITIES

8. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić IMPLEMENTED ACTIVITIES PER WORK PACKAGE ACTIVITY REPORT COMPARAISON BETWEEN PLANNED AND REALISED ACTIVITIES DESCRIPTION OF RESULTS & OUTPUTS DELIVERED FINANCIAL RESOURCES REPORTED

9. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić Progress report Financial report Activity report CHECKED

10. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

11. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić STAFF SOSTS FINANCIAL REPORT Covers the salaries (gross salary incl. all legal provisions) of staff of the Beneficiary working either on a full-time or part-time basis on the project as indicated in the Application Form

12. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT STAFF COSTS – DOCUMENTS FOR VALIDATION Full list of staff Employees contracts Service order,job description Monthly timesheet payslips Calculation method Proof of payment

13. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

14. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić DURABLE GOODS FINANCIAL REPORT This cost category refers to the purchase of equipment essential for project implementation and uses only for this objective Full costs of the equipment can be declared if the depreciation plan is shorter or equal to the projects duration Depreciation method applies in accordance with national accounting rules

15. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić DURABLE GOODS FINANCIAL REPORT Full procurement procedure Visibility rules respected Proof of origin Invoices related to the purchase of durable goods Depreciation methods Proof of payment

16. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

17. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT This cost category includes costs related to the purchase of all goods likely to wear in no more than one year time The cost of this equipment is not subject to depreciation These costs must be essential for the project‘s implementation CONSUMABLE GOODS

18. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT CONSUMABLE GOODS Invoices Proof of payment

19. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

20. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT TRAVEL AND ACCOMMODATION This cost category refers to the travel and accommodation costs of employees of the Beneficiary institutions listed in the Application Form related to their participation in meetings, seminars, conferences and other similar activities, closely related to the project. Travel and accommodation costs for project staff may be reported in accordance with the provisions indicated in national rules or in any regulations/internal circulars of Beneficiary institutions. Travel and accommodation expenses must correspond to affordability (inexpensiveness) criteria.

21. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT TRAVEL AND ACCOMMODATION– DOCUMENTS FOR VALIDATION Itemized list of expences Receipt and invoices Invitation, agenda, list of participants Name, date, reason and place Mission report Proof of payment

22. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

23. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT SERVICES(OTHER THAN EXTERNAL EXPERTIZE) costs for suppliers of services and goods (translations,interpreting, meeting organisation, premises, catering for events, etc)

24. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT Full procurement documentation Contract for external services Purpose and agenda, location and duration List of participants, minutes Produced materials Invoices Proof of payment SERVICES (OTHER THAN EXTERNAL EXPERTIZE)

25. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

26. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT EXTERNAL EXPERTIZE costs paid for professional services provided by an external expert, exclusively engaged for the purpose of the project for carrying out certain tasks of the project which the Beneficiary’s organization cannot perform with already engaged resources.

27. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT EXTERNAL EXPERTIZE– DOCUMENTS FOR VALIDATION Full procurement procedure documents (ToR, ev. Criteria, report, etc.) Contract Outputs of external expert Invoices of the external consultant Proof of payment

28. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

29. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT All costs related to promotion,communication and visibility activities related to the project. Ensure a constant flow of information on the assistance provided by European funds to illustrate the role of the Community and to ensure transparency. Communication and visibility activities should be properly planned and budgeted at early stage of the project implementation. Special attention should be directed to the presentation of results at the end of the project. PROMOTION INFORMATION AND PUBLICATIONS

30. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT PROMOTION INFORMATION AND PUBLICATIONS Full procurement procedure Contract Receipt and invoices Proof of promotion Proof of payment

31. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

32. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT OVERHEADS All direct general costs (i.e. costs deriving exclusively from the project) and indirect general costs (overheads related to the project’s activities, based on real costs and calculated on a pro- rata basis according to a duly justified, fair and equitable method). Overheads are limited to a maximum of 7% of total eligible budget of the project

33. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT OVERHEADS – DOCUMENTS FOR VALIDATION Invoices Calculation method Proof of payment

34. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED

35. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT OTHER Refers to costs other than those above mentioned Coherent with the approved budget Documented in analitic way Comply with EU and national rules

36. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić FINANCIAL REPORT OTHER Receipt and invoices Proof of payment

37. www.cfcu.gov.ba Slavica Srdanović Ćirić Mirna Jelčić BUDGET LINES FINANCIAL REPORT CHECKED