Student October Collection Office Hours 11/02/2017

Agenda Facility Students Data Submission Duplicate Count

Facility Students

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Facility Students If a district has a student who is placed short-term in a facility (and the student is included in the duplicate count), the district may be able to include the student for funding if all of the following criteria have been met: Student established attendance with the district during the current school year prior to the pupil enrollment count date AND Student was still enrolled with the district as of the pupil enrollment count date AND Student had a schedule with the district that supported funding eligibility as of the pupil enrollment count date AND Student resumes attendance with the district within 30 days following the pupil enrollment count date Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Facility Students Reminder: If the district has facility students that do not attend a district school, the district can only submit the facility student for funding in Student October if the district is paying for the basic educational services for the student. This is in addition to any tuition costs the district is paying for special education services. If the district is only paying for special education services, then the district cannot submit the student for funding in Student October. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Facility Students Syncplicity Lists CDE Facility Student Office provided a list of students to each LEA with students who were in a facility on October 2 based upon the information provided by the facility Sometimes the lists are not accurate and a student who was last in your LEA is not on the list and was on another LEAs list or vice versa Not the best way to identify potential duplicates Summary of Pupils Being Reported by Another District Cognos report will include any student on the statewide facility student list that you are including in your snapshot If a student appears on this list you will need to provide documentation to FAST as a part of the duplicate process or remove them from your count Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Submitting your data

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Submitting Data Do not forget your Home School Data: Must be entered prior to submitting data Only include students who: Was reported to your district as being home schooled Is not included in your Snapshot as a home based education student Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Submitting Data Submitting to CDE: Student Profile -> Status Dashboard and click ‘Submit to CDE’ Must have LEAAPPROVER role in IDM to complete this step Once data is submitted it will be locked, must request unlock to make changes (email or call me to request) Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Submitting Data Signature Page The signature page is not yet currently available Will become available once the duplicate process has been run An email will go out to all LEAs once the signature page is available The District Summary of Pupil Counts in Cognos is based upon the same underlying table and should be the same You can therefore get a preview of what the signature page will look like prior to running the duplicate process Deadline: Wednesday December 6, unless you request an extension. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Duplicates

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Duplicates FAST hosted a webinar discussing the duplicate process and uploading files to them after the duplicate process runs yesterday. You can find the slides to that presentation here: https://www.cde.state.co.us/cdefinance/duplicatecount Other resources are available there too Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Duplicates Data Pipeline Warnings OC11: Possible Audit Exception Not as precise as the actual duplicate process, so there may be some false positives Checks current data in Student October snapshots and looks for students reported for funding in two LEAs OC59: Student has 1.5 or greater FTE in 2+ LEAs Student has been reported by your LEA for full-time funding and another LEA for Full time funding OC60: Student has 1 FTE or greater in 2+ LEAS Student has been reported in multiple LEAs for part-time funding Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 Duplicates Summary of Pupils Being Reported by Another District Will show you SASIDs, funding codes, and the other LEA that is reporting the student You can try to work with the other LEA to resolve the duplicate prior to submitting your data Or start collecting and preparing your documentation for when we get to the duplicate phase Three Sections Possible funding duplicates Summary of Pupils Being Reported by a District and BOCES Pupil Attendance Information Duplicates BOCES reporting with PAI = 01-08 AND LEA reporting with PAI = 01-08 Summary of Pupils Being Reported by a Facility Students on the statewide facility list Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 2017-18 Student October Friday 15th: Deadline for requesting Alternate Count Day and FRL Variance Waiver from FAST September Monday 2nd: Count Day Thursday 5th: Target for first student interchange upload Thursday 12th: Target for error free interchange files Thursday 19th: Target for creating first snapshot Thursday 26th: Target for error free snapshot October Tuesday 7th 5pm: Soft deadline for snapshot submission Friday 10th 5pm: Snapshot submission deadline Tuesday 28th: Last day to resubmit snapshot November Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961

Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961 2017-2018 Student October Questions, Comments, or Suggestions… Please ask about anything or let us know what you are thinking about Student October Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961