1. Data Pipeline Town Hall October 13th, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
12/8/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline CRDC Student October
Student End of Year
Special Education IEP

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
December Finance
Interchanges
Staff
Student
Special Education December Count IEP and Staff Interchange 9

10. Open Data Pipeline Collections
12/8/2018
Open Data Pipeline Collections
Snapshots
Student End of Year
Student October
Coming Soon
ACCESS Pre-ID (Extract Nov 10th)
Human Resources (Snapshot Nov 3rd)
Directory - Update Board Membership (November) 10

11. Civil Rights Data Collection (CRDC)11

12. 2015-16 CRDC LEAs asked to verify contacts and school lists
AWS (Advance Website) is open
Updates are due by September 30th (Oops, missed it!)
179 districts have gotten into AWS
179 districts have completed verification
Partner Support: (855) or
Jan Rose Petro

13. CRDC 13

14. Student October 14

15. Student October
Thursday 15th: Deadline for requesting Alternate Count Day and FRL Variance Waiver from FAST
September
Wednesday 5th: Count Day
Thursday 6th: Deadline for first student interchange upload
Thursday 13th: Suggested date for error free interchange files
Thursday 20th: Deadline for creating first snapshot
Thursday 27th: Suggested date for error free snapshot
October
Monday 7th 5pm: Suggested snapshot submission date
Thursday 10th 5pm: Legislated snapshot submission deadline
Tuesday November 29th: Last day to resubmit snapshot
November
15 Student Interchange/October— Morgan Holmgren —

16. 2016-2017 Student October Steps in the October Process:
Upload Student Interchange Files
Resolve Errors
Either by changing coding or requesting exceptions
Request Exceptions via Syncplicity using the exception template
Create Snapshot
By changing coding in Student Interchange Files
Or requesting exceptions
Validate data using Cognos reports
Don’t Forget: Home School Data (Under Student Profile in Pipeline)
16 Student Interchange/October— Morgan Holmgren —

17. 2016-2017 Student October Date First Enrolled in US Common Errors
Common Questions on Date First Enrolled:
How do I look up CDE Calculated Values?
Cognos reports > Student Profile > Date First Enrolled in US Report
Column called: Calculated Date First Enrolled
Contains the calculated value
Column called: Date First Enrolled in US
Contains the value as it currently is in the SSA file
Review SSA Error Detail Report in Cognos
Common Errors
SP450 – Date Entered More Recent than Calculated Date
SP448 – Date Cannot be Calculated because of 14 entry type
17 Student Interchange/October— Morgan Holmgren —

18. 2016-2017 Student October Student Transfers within the window:
If a student enrolled in your district during the count window, but after the count day. Can you count them?
Maybe. Yes when:
Student was not enrolled in another Colorado School District on the Count Day or on that district’s approved alternate count day
Student was enrolled in a Colorado or other state’s schools during this school year prior to enrolling in your district
To get counted you must submit Transfer Enrollment Exception Request to me.
18 Student Interchange/October— Morgan Holmgren —

19. 2016-2017 Student October Cognos Reports to Review
Most reports are useful in their own way here are a few to focus on when creating snapshots, reviewing OC errors, and prepping for the duplicate process
Students Excluded from Student October Snapshot
Lists students excluded from snapshot because they did not meet October Requirements
Snapshot Records Excluded Due to Profile Errors
Lists students excluded from snapshot because of DEM or SSA errors
District Summary of CPP Allotments
If you have errors related to CPP/ECARE slots this report should help
District Summary of Post Secondary Programs
To Review your ASCENT slots
Summary of Pupils Being Reported by Another District
A report to allow the resolution of duplicates prior to duplicate process
19 Student Interchange/October— Morgan Holmgren —

20. 2016-2017 Student October Office Hours:
12/8/2018
Student October
Office Hours:
Thursday October am-12pm
Tuesday October 18 – 1pm-2pm
Thursday October 27 – 2pm-3pm
Tuesday November 1 – 9am-10am
Link:
Phone:
20 Student Interchange/October— Morgan Holmgren —

21. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
Contact Morgan Holmgren: 21

22. Student End of Year 22

23. 12/8/2018
End of Year Schedule
We’ve now entered the Cross LEA phase (September 26th to Thursday October 20th)
You district should be unlocked if you have warnings that require district attention.
If you cannot select your district in the Cross LEA error report, you don’t have warnings for the Cross LEA
If you are not currently unlocked and need to make a change to your EOY data (such as a student miscoded as a graduate) please Duncan
You must create a new, error free snapshot after you’ve made changes or loaded adjustments. You’ll need to resubmit your snapshot by October 20th
Student End of Year — Duncan Anderson —
23 Student End of Year — Duncan Anderson —

24. Helpful Links http://www.cde.state.co.us/datapipeline/snap_eoy
12/8/2018
Helpful Links
This is the main page for the Student End of Year
This site contains links for training, templates, instructions and business rules
Step by step instructions for Cross LEA process
Start here if you’re new to the Cross LEA
See the main page above for more specific instructions for each warning
Frequently Requested Codes
Please see this page for the list of approved facility school and approved detention centers.
This can be used to validate SE807/SE808 warnings
Student End of Year — Duncan Anderson —
24 Student End of Year — Duncan Anderson —

25. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 25

26. IEP Interchange 26

27. Upcoming Trainings October 10, 2016 9-10:30 am
October 10, :30 pm
October 17, :30 pm
October 18, (shorter)
To join:
Call in number: 27
27 Special Education IEP — Kristi Gleason —

28. ESSU Data Management System
Just learned there was an issue moving the Special Education IEP Child and Participation files from DMS to the Data Pipeline There was some confusion around the opening Child Count should now be available Please let us know if you encounter any issues. 28
28 Special Education IEP — Kristi Gleason —

29. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 29

30. Thursday, October 20th, 2016 9 a.m.-10 a.m.
Thank you for joining us today!
Delicious autumn! My very soul is wedded to it, and if I were a bird I would fly about the earth seeking the successive autumns.
-George Eliot
Next Town Hall:
Thursday, October 20th, a.m.-10 a.m. 30