1. Data Pipeline Town Hall September 10, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Introductions 4

5. Today’s Agenda Open Collections in Data Pipeline
Civil Rights Data Collection
RITS
Student October
Student End of Year
Special Education End of Year
Staff 5

6. Open Collections in Data Pipeline6

7. Open Data Pipeline Collections
Year Round
Directory
School Code Changes (Should have sent them to CDE by now)
Ensure that your Superintendent, Principals and Key Personnel are up to date. Data from Directory will be going into publications soon.
RITS
EDIS
Interchanges
All Interchanges are open 7

8. Open Data Pipeline Collections
Snapshots
Special Education End of Year (Closes October 13th)
IEP Interchange (Administrative Unit)
Student Interchange (District)
Directory
RITS 8

9. Open Data Pipeline Collections
Snapshots
Student End of Year (Closes September 10th)
Student Interchange
Title I
SPED IEP
Directory
RITS 9

10. Open Data Pipeline Collections
Other….
Math Science Partnership will be in ADE - Now Open (September 30, 2015) 10

11. Civil Rights Data Collection11

12. 2013-14 Civil Rights Data Collection
As of Wed., September 9th 158 LEAs had certified. Thank you!
4 LEAs were 100% complete, but had not yet certified.
Another 2 LEAs were 90% or more complete.
Due date was August 21, 2015
Need assistance? Contact CRDC Partner Support Center
Phone: (844)
Notes:
If any data appears incorrect, then overwrite.
If find issues, work with CDE to correct for collection.

13. RITS 13

14. RITS
Please submit your students as soon as possible before the Student October Count deadline
Be sure to include full information including full names
Do not submit students again to RITS if you’ve already submitted them 14

15. RITS To protect the data…
Do not send personally identifiable information over
Do not share passwords
Do not share personally identifiable information with unauthorized individuals 15

16. Student October 16

17. Student October 17

18. Student October 2015-2016 Changes this year
New code of 4 in the special education transition field in the student demographic file
New Home Based Education field in the student school association file
New calculation for the Colorado Continuously, Continuously in District, and Continuously in School fields in the student school association file
Please see file layout for more information on calculation:
District of Parent’s Residence for Non-Residence Students requires a valid district code 18

19. Student October 2015-2016 Student Demographics file layout
Added 4 as an option for the Special Education Transition field in student demographic file
This means student is in 4th year of senior year
Small number of students meet this criteria
Student Demographics file layout 19

20. Student October 2015-2016 Student School Association file layout
New home based education field
Field was added to the school association file
This field is a binary field (Zero or One)
Zero indicates student is not a home school student
One indicates student is a home school student and receiving some services from the district.
Note: student is receiving some services from the district.
Home school students not receiving services will be reported as a count by grade level as done last year.
Student School Association file layout 20

21. Student October 2015-2016 Student School Association file layout
New calculation for the Colorado Continuously, Continuously in District, and Continuously in School fields in the student school association file.
Continuous in school and district is based on student not being enrolled for 10 more days between October 1st and the start of assessment window.
Student School Association file layout 21

22. Student October – EDAC approved changes
Parent’s Home District Change
Student October – EDAC approved changes
The Field
[District of Parent's Residence for Non-Residence Students]
In past years if the parents were from your district you could code this value as:
Your District Code or 0000
Now:
If the district of parent’s residence is your district use:
Your District Code
Do Not Use 0000
Otherwise use the code as you would have in the past 22

23. Student October
All districts should be loading the student demographics and student school association file for the school year.
Student October snapshot is open
Start early and clear the interchange errors
Title 1 interchange needs to be loaded for students receiving Targeted Assistance funds 23

24. Student October 2015-2016 More information on the collection
Student October Schedule
More information on the collection 24

25. Student October
Contact information
Morgan Holmgren
Phone: or
Kevin Smith
Phone: 25

26. Student End of Year 26

27. Deadlines
TODAY
Please have your error free snapshot submitted to CDE by 5 pm.
Error free snapshot must be submitted according to board rules
Please make sure you have submitted the snapshot using the Status Dashboard screen in the Data Pipeline 27

28. Student End of Year Issues28

29. Student End of Year Issues29

30. Student End of Year Issues
Steps to submit the snapshot to Colorado Department of Education
Log into the CDE Data Pipeline
Click on Student Profile on the left menu
Click Status Dashboard
Use the drop downs to select the appropriate values
File Type: Student End of Year
School Year:
Organization/LEA: defaults to your organization
Notice the Data Locked value on this screen is set to N
Notice the Overall Status is set to P indicating the data has not been submitted to CDE.
Click the Submit to CDE button
Click OK
A green message should display above the File Type box indicating the data was submitted
The Data Locked value should change to Y
The Overall Status should change to S 30

31. Training Training materials
PowerPoint and Recorded webinar
Checklist for student end of year collection
Step by step process documentation
Please contact Duncan Anderson or Kevin Smith for assistance
Duncan Anderson
and
Kevin Smith 31

32. Student End of Year Load all student files and clear errors Student
School Association
Advanced Course Completion
Only needed if district offers AP or Post secondary courses
Common reasons students excluded from snapshot
Interchange errors
Record missing from the interchange
Primary School flag is not set correctly
Attendance code other than 01 through 08 32

33. Student End of Year
All districts should have an error free snapshot by 5 pm.
Validate Student End of Year data using reports
Thank you to all districts who have been proactive completing snapshot
CDE will be contacting districts who do not have an error free snapshot.
DO NOT send sign off form
These are due in December 33

34. Exceptions or Questions?
Contact information
Exceptions or Questions?
Duncan Anderson
and
Kevin Smith 34

35. Special Education End-of-Year35

36. SPED EOY Exceptions *Exception requests were due Tuesday!!!!
6/3/2018
SPED EOY Exceptions
*Exception requests were due Tuesday!!!!
A huge thanks to those who have sent in their requests.
Exception template/instructions posted at this link:
Snapshots/Special Education End of Year- Additional Resources. 36

37. Monday Sept. 21 – Friday Oct. 2
On the Horizon
Tuesday September 15
All errors resolved – IEP Interchange and Sped EOY Snapshot errors
DATA REVIEW
(EXIT DATA)
September
Friday September 18
All data changes fixed and snapshot complete with no errors
Duplicate checks. CDE will contact you with a list of duplicated records. All changes and errors resolved by 10/2.
Monday Sept. 21 – Friday Oct. 2
Monday Oct. 5 – Friday Oct. 9
REPORT REVIEW 37

38. Detention Center Students
Be sure to report students attending a Detention Center located within your Administrative Unit or run by your AU.
These AUs have a Detention Center:
01040
30011
16010
(located in but run by 21020)
64143
39031
51010
62060 38

39. Upcoming Webinars Special Education EOY Reports Training Webinar:
Tuesday September 22 from 11:00 – 12:30
*Report Review 10/2 – 10/9 39

40. 6/3/2018
Contact Information
Questions or Exception Requests??
Lindsey Heitman
Make sure to Cc Orla and Kristi:
Orla Bolger–
Kristi Gleason – 40

41. Staff Interchange 41

42. Timeline – upcoming dates
October 1st: Staff Interchange opens
November 2nd: Special Education December Count and Human Resources snapshots open
November 10th: must have submitted at least one file for all relevant interchanges
December 1st: official count date
December 8th:
AUs must create Special Ed Dec Count Snapshot at least once
Districts must create Human Resources Snapshot at least once

43. Staff Profile Updates Removal of the fields:
“Passed NCLB HQ Approved Elementary Or Early Childhood Core Content Test” (being moved to the Staff Assignment File)
“State Approved Content Test Administered for Elementary or Early Childhood Core Content Test” (no longer required or collected)
Specialized Service Professionals (job class codes: 211, 231, 233, 234, 235, 236, 237, 238, and 242) and Teachers (job class codes 201 through 206) are required to report the evaluation data fields

44. Staff Assignment Updates
Added Fields:
“Passed NCLB HQ Approved Elementary Or Early Childhood Core Content Test”
“24 Semester Hours of Secondary Core Content Coursework”
“Passed Approved Secondary Core Content Test In Teaching Area”
Updated Employment Status Codes
Number of Classes Taught – required for teachers

45. Upcoming Trainings
Date
Time
Topic
Monday, September 28th
2:00-3:00 pm
Staff Authoritative Source
Thursday, October 1st
3:00-4:00 pm
Uploading Staff Interchange Files and Updates
Tuesday, October 6th
1:00-2:00 pm
Staff Interchange Updates
Tuesday, October 13th
Highly Qualified Edits and Reporting Fields
Wednesday, October 28th
10:00-11:00 am
Special Education Snapshot Process
Monday, November 2nd
Human Resources Snapshot Process
To attend, please register using: 45

46. Resources http://www.cde.state.co.us/datapipeline/inter_staff
File layouts
Summary of changes
Timeline – provides more detail
Business Rules
Templates
Training information
Contact Annette Severson at: (303)

47. Next Town Hall: Thursday, September 17th, 2015 9 a.m.-10 a.m.
               
“It was June, and the world smelled of roses. The sunshine was like powdered gold over the grassy hillside.” ― Maud Hart Lovelace, Betsy-Tacy and Tib
Thanks for tuning in today!!
Next Town Hall:
Thursday, September 17th, 2015
9 a.m.-10 a.m. 47