1. April 25th Town Hall Purpose
Goal - is to provide a weekly forum to answer LEA questions on Data Pipeline and inform LEA’s on any upcoming news and updates.
Support at: 1

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones)
Enter your Name and your District when logging into the webinar (no password will be needed)
If you have a question or comment either:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Introductions CDE Staff Introductions
Support at: 3

4. Talking Points Pilot Updates Title 1 Interchange
Tagging at the Interchange Level
Walk through of Directory
IDM Roles for Staff
Walk through for Human Resources with Cognos Reports
EOY Reminder for ADE 4

5. Pilot Status Update
Human Resources – Pilot started on Monday, April 20th
Work with local access manager to assign groups
<district name> PIPELINE-XXXX~HR-LEAUSER
EDIS and RITS
Ongoing…please continue to pilot and thank you for your work so far.
Student October
Ongoing…please continue to pilot and thank you for your work so far 5

6. Website Update
The Data Pipeline Website is now live, you may access the site at: As new information becomes available we will continue to update the website so please check the site often. The ADE Replacement site will also be available for project updates, you may access this site at: 6

7. Title I interchange Group name is TI1 LEAUSER
<district name> PIPELINE-xxxx-TI1~LEAUSER Submit and Modify Role
This interchange is used to identify Targeted Assistance students
Used to set the title I status in the Student October snapshot
Not used for the school wide students. These are set based on information from Federal Programs 7

8. Title I interchange elements
School District/BOCES Code
School Code
Student's State ID (SASID)
Student's First Name
Student's Last Name
Student's Gender
Student's Date of Birth
Instructional and Support Services: Mathematics
Instructional and Support Services: Reading/Language Arts
Instructional and Support Services: Science
Instructional and Support Services: Social Studies
Instructional and Support Services: Vocational/Career
Instructional and Support Services: Other Instructional Services
Support Services: Health, Dental, and Eye Care
Support Services: Supporting Guidance/Advocacy
Support Services: Other Support Services 8

9. Title I interchange Upload
Only upload title I students which are receiving or plan to receive target assistance funds throughout the school year.
Same upload process as Student Interchange files
Select Title I
Student October snapshot uses information from this interchange 9

10. If you have TA schools and want to participate in the pilot, get the form at:
If you have TA schools and want to learn more about the Title I Data Interchange, feel free to join any of the following webinars this week
(call-in number: )
April 25, 2 pm, April 26, 1 pm, 10

11. Donna Morganstern 303-866-6209 morganstern_d@cde.state.co.us
Questions?
Donna Morganstern 11

12. Tagging at interchange level
Issue – For multiple collections the data must be reported as of a particular date.
For example, Student October has multiple fields which must be reported as the value on the pupil enrollment date.
Districts need a way to mark a record as being used instead of using the current value.
This is called tagging. 12

13. Tagging at interchange level
How does it work?
Districts load a file with records they would like tagged. When districts load the data they select the tag name (For example: Student October).
The tag name is applied to each record in the file and the record is stored.
Districts can continue to load students with more current information and not affect the tagged record.
When the snapshot is taken it will pull the records on a priority basis (untagged is lower priority than tagged record) 13

14. Tagging at interchange level
Tagging allows districts to have two copies of data in the interchange at the same time.
Tagging helps overlap in values between Student October and December Count collection.
Tagging is only available with file uploads 14

15. Tagging Questions? Tagging is still in design phase
Implementation has not been set
Other questions? 15

16. Directory Walk Through16

17. Directory Walk Through17

18. Directory Walk Through18

19. Directory Walk Through19

20. Directory Walk Through20

21. Directory Walk Through21

22. Directory Walk Through22

23. Directory Walk Through23

24. Directory Walk Through24

25. Directory Walk Through25

26. IDM Roles for Staff Staff Interchange
(District Name) PIPELINE (District Number) STF~LEAVIEWER
(District Name) PIPELINE (District Number) STF~LEAUSER
HR December
(District Name) PIPELINE (District Number) HRD~LEAVIEWER
(District Name) PIPELINE (District Number) HRD~LEAUSER
(District Name) PIPELINE (District Number) STF~LEAPPROVER
Make sure you only pick one role! 26

27. Steps Necessary to Create Human Resources Snapshot
First, ensure both of the following has occurred:
Staff File has been processed and no errors remain
Staff Assignment Association file has also been processed and no errors remain
Next… 27

28. Human Resources Snapshot
Snapshot is listed under the Staff Profile Section 28

29. Snapshot Screen 29

30. Snapshot Screen Select from the drop-downs: Click the Search Button
File Type to be: Human Resources Snapshot
School Year ( in example)
Organization/LEA: automatically populated based on Log In
Click the Search Button
Then Click ‘Create Snapshot’ 30

31. Creating the Snapshot 31

32. Creating the Snapshot - Continued
Message should appear in green:
Snapshot creation triggered and processing. A notification will be sent upon completion. 32

33. Checking Status Email will be sent when snapshot created
Can also check the Status Dashboard Screen (under Staff Profile) 33

34. Checking Status Dashboard - Screenshot34

35. Checking Status Dashboard – Screenshot (continued)35

36. Checking Status Dashboard – Data Exists36

37. Checking Status Dashboard – Validation Errors37

38. Viewing Errors in File Now, I have the following questions:
I have 38 errors, but what are they??
Which records are they?
To answer, I can look at:
Edit Records tab
Cognos Tab (recommended) 38

39. Cognos Tab
A new web screen will open: 39

40. Cognos Reports Screen
Select Human Resources from Menu 40

41. Human Resources: Cognos Reports Screen
Select Report by clicking on the Blue Underlined Name to open 41

42. Human Resources: Available Cognos Reports (1 of 3)
Average Teacher Salary
Code Example – ignore, this will be deleted
Highly Qualified Teacher – same as current and includes Highly Qualified Status for Teachers and Title I Paraprofessionals.
Human Resource Error Detail Report - provides detail of error record(s) and the errors associated with each
Human Resource Error Summary Report – provides a count of the errors in the file by type of error 42

43. Human Resources: Available Cognos Reports (2 of 3)
Human resource Snapshot Records – provides all records from the staff interchange that were included in the latest Human Resources Snapshot. This can pull all records for the entire district or records can be selected by school code.
Layout Component - – ignore, this will be deleted
Mode Contract Days/Hours Per Day by Job Class Category – same as current
Overall Performance Ratings– same as current
Report Data- ignore at this time
Salary FTE by Size – same as current 43

44. Human Resources: Available Cognos Reports (3 of 3)
Snapshot Records Excluded Due to Profile Errors – provides all records from the staff interchange that were not included in the latest Human Resources Snapshot. If these records need to be included, those staff interchange edits must first be corrected.
Summary of Gender by District – same as current
Summary of Job Classification by District – same as current
Summary of Job Classification by School – same as current
Summary of Race/Ethnicity by District– same as current
Teacher Probationary Status – same as current 44

45. Viewing Detail Error Report in Cognos:
There is an option to view selected errors (by highlighting) or All errors at 1 time. 45

46. Cognos Error Report
The error message is given by each record 46

47. Cognos Error Report- Viewing Options
Can select to view error report in HTML, PDF, XML or Excel 47

48. Correcting Snapshot Errors
Correct the errors in the appropriate Interchange File (Staff Profile or Staff Assignment Association or both)
Resubmit your data records in the Staff Interchange
Re-Create the Snapshot
Repeat as Needed 48

49. End of Year in ADE Trainings start
Monday, April 29th
Tuesday, May 7th
Thursday, May 9th
There are A LOT of important changes and updates to review so please attend a training session
Go to to register for the date that works best for you!
EOY Opens Thursday, May 16th! 49

50. Thank you and have a great weekend!!
Questions???
Thank you and have a great weekend!!
Next Town Hall: May 2nd 50