1. SPECIAL EDUCATION DECEMBER COUNT

2. AGENDA OFFICE HOURS
Reports
STAFF
STUDENT
What’s Next?
Slide:

3. REPORTS 3

4. Why do we have reports? Reports are tools to help AUs validate data
5/13/2019
Why do we have reports?
Reports are tools to help AUs validate data
The CDE assumes that Admin Units have used the reports to validate data, and in fact, the data submitted are valid
Reports help determine your AU’s compliance with Indicators 5, 6, 9 and 10 (required by OSEP), fiscal allocations, and other compliance related material 4

5. When do reports become available?
5/13/2019
When do reports become available?
Special Education December Count Reports become available once interchange data have been successfully uploaded and a snapshot has been created.
Only pipeline users with the DEC role can see the Special Education December Count Reports.
You can still see the reports when you have errors at the interchange, but data related to those errors won’t be included in the report.
You can still see the report when you have errors at the Snapshot, but the reports won’t be complete. 5

6. How do I view the reports?
5/13/2019
How do I view the reports?
From the Data Pipeline website, click on +Cognos Report
In COGNOS choose Special Education December 6

7. EXCLUDED
IEP
STAFF
Records that have INTERCHANGE errors show up in these reports. 7

8. PIPELINE REPORTS RECORDS NOT IN DEC
Records that don’t meet the Special Education December Count Criteria or have an Interchange error show up in this report. The message is not always clear why the record didn’t meet the criteria. 8

9. STAFF SIGNATURE REPORTS
5/13/2019
STAFF SIGNATURE REPORTS
1.1 Summary of Special Education Staff by Admin Unit, District & Job Class
1.2 Summary of Job Class by District and Admin Unit – Purchased Staff
1.3 Special Education Core Content Teachers
1.4 Special Education Directors & Child Find Coordinators 9

10. STAFF STAFF APPROVAL MATRIX
5/13/2019
STAFF STAFF APPROVAL MATRIX
Caseload Student Detail
Caseload Summary
Certified Staff Report
Grant Project Fund Source Summary
SAM Non-Qualified Personnel Status
Staff with FTE below 0.01 or higher than 1.7
Statewide Non-Licensed Staff Report
Summary by Grant Project Code 10

11. STAFF DETAIL REPORTS Mode Contract Days and Hours Per Day by Job Class
5/13/2019
STAFF DETAIL REPORTS
Mode Contract Days and Hours Per Day by Job Class
Overall Performance Ratings
BOCES Staff Reported
List by Job Classification Code
Teacher Probationary Status
Teachers with License Information 11

12. STAFF DATA VALIDITY CERTIFICATION
This report will have a list of the signature reports Special Education Directors will be required to review and sign.
A line indicating the Special Education Director review all Warnings. 12

13. STUDENT SIGNATURE REPORTS
2.1.1 # of students eligible for Funding by Age, Disability and Setting
2.1.2 # of students reported by Age, Disability and Admin Unit/Agency/Facility of Attendance
2.1.3 # of students Parentally Placed in a Private School by Admin Unit
2.1.4 # of students Parentally Placed in a Private School by Disability and Type of service
2.1.5 # of students by Funding Status by Admin Unit and Disability 13

14. STUDENT SIGNIFICANT YEAR TO YEAR
2.2.1 Age Group and Disability Ages 3-5
2.2.2 Age Group and Disability Ages 6-21
2.2.3 Age Group and Race/Ethnicity Ages 3-5
2.2.4 Age Group and Race/Ethnicity Ages 6-21
2.2.5 Age Group and Educational Environment Ages 3-5
2.2.6 Age Group and Educational Environment Ages 6-21 14

15. STUDENT INDICATOR REPORTS
3.5 Indicator 5 # of students Age 6-21 by Educational Settings
3.6 Indicator 6 # of students Age 3-5 by Educational Settings
3.9 Indicator 9: Disproportionate Representation of Racial and Ethnic Groups in special Education Ages 6-21
3.10 Indicator 10: Disproportionate Representation of Racial and Ethnic Groups in Specific Disability Categories Ages 6-21 15

16. STUDENT DATA VALIDITY CERTIFICATION
This report will list all the signature reports that are required to be reviewed and signed by the Special Education Director.
The report will also have a line stating Warnings have been reviewed by the Special Education Director 16

17. DEADLINES WHAT’s DUE & WHEN
January 26, 2017
Staff Data Validity Certification Report
Student Data Validity Certification Report
February 16, 2017
Upload Required Reports to the Data Management System
Reports are to be uploaded to the Data Management System under the Profile Tab (Same location as the Discipline and EOY Reports) . 17

18. So, here is our recommendation
Become error-free at the interchange level
Upload interchange files
Take a snapshot
Re-take snapshot
Become error-free at the snapshot level
Examine the reports 18

19. UPCOMING DEADLINE
THURSDAY, JANUARY 19TH, 2017 Date by which you must have generated your Complete Special Education December Count Snapshot dataset by passing all Interchange and Snapshot validations in preparation for report review. 19

20. Special Education Snapshot REPORT REVIEW
JANUARY 20, 2017 – JANUARY 26, 2017
This is your opportunity to sit with your Special Education Directors to review reports in detail and make any data corrections you deem necessary to make sure you are reporting valid and reliable data.
Administrative Units – please contact your District HR staff ahead of time to ensure that they set aside this window to make changes.
Be sure to schedule this time well ahead of January 26th Deadline 20

21. JANUARY 26TH, 2017 *****STATEWIDE DEADLINE*****
Date by which the Admin Unit must have created a Complete Special Education December Count Snapshot in Pipeline verifying that the STAFF and STUDENT data submitted are valid and reliable.
A Signed Staff and Student Validity Certification Report will be uploaded to the Data Management System
DO NOT HIT SUBMIT that happens on February 16th  21

22. ADDITIONAL RESOURCES
Report Webinar Available
Staff Approval Matrix Training
Office Hours Updated CASELOAD Match Webinar 22

23. Special Education December Count Contact Information
Kristi Gleason – Special Education December Count Collection Lead Data Services Office Phone: Lindsey Heitman Data Services Phone: Orla Bolger Exceptional Student Services Unit Phone: 23